HomeMy WebLinkAboutFCS-12-081 - E12-037 Consultant Services - Building DisplacmentREPORT TO:
Committee of the Whole
DATE OF MEETING:
2012-04-23
SUBMITTED BY:Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED:9
DATE OF REPORT:2012-04-13
REPORT NO.:
FCS-12-081
SUBJECT:
E12-037 – Consultant Services, Building Displacement
Monitoring, Halls Lane Reconstruction Phases 2 & 3
(Revised)
RECOMMENDATION:
That Expression of Interest E12-037 – Consultant Services, Building Displacement Monitoring,
J. D. Barnes Limited, Milton,
Halls Lane Reconstruction Phase 2 & 3 (Revised), be awarded to
Ontario
at their estimated fee of $67,567.50, including contingencies of $6,142.50 plus H.S.T.
of $8,783.78, for a total of $76,351.28.
BACKGROUND:
The Halls Lane reconstruction project has been initiated to address the infrastructure issues
which currently exist. The infrastructure along Halls Lane has generally reached the end of its
useful life and requires full replacement. The project scope includes the reconstruction of all
underground services (sanitary sewer, storm sewer and watermain) as well as sanitary and
water service connections to the property line. The asphalt roadway will also be reconstructed.
Many of the existing buildings along Halls Lane are situated on the property line and date back
to the late 1800’s. In order to assess the effectiveness of the Contractor’s building support
method and to reduce the risk of building damage, the City wishes to monitor the displacement
of building structures generated by working in proximity to foundations. The scope of these
services includes movement monitoring of building structures during construction and reporting.
Construction of Phase 2 from Victoria Street to Gaukel Street is expected to occur from April to
October of 2012 and construction of Phase 3 from Benton Street to Eby Street is expected to
occur from April to October of 2013.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design and Approvals Engineer, S. Allen, Manager, Engineering Design
and Approvals, J. Stevenson, Engineering Construction Project Manager and L. Gordon,
Director of Supply Services.
Documents were forwarded to three (3) qualified parties, and by the closing date of Thursday
th
March 29, 2012, two (2) responses had been received.
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The review committee met on Wednesday, April, 4, 2012, to review the submissions. The
Committee elected to award the project to J.D. Barnes Limited, Milton, Ontario.
A listing of the responding parties follows for your reference:
J.D. Barnes Limited Milton ON
Monir Precision Monitoring Inc Mississauga ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender E12-037
Halls Lane Reconstruction - Phases 2 & 3 Movement Monitoring
The total budget for all phases of this project is $ 12,593,537
Estimated Cost for this Phase of
Work
Tender E12-037 costs, including HST $ 76,351
less: HST rebate on tender $ (7,594)
Net Cost Being Awarded $ 68,757 A
Costs Incurred to Date $ -
Projected Costs: E12-036 Phases 2 & 3 Vibration
Monitoring $ 41,064
Projected Costs: T12-019 Construction Tender $ 7,190,054
Projected Costs: City Share of Hydro Relocation Costs $ 955,000
Projected Costs: Staff Time / Misc $ 142,218
Total Estimated Cost for this Phase of Work $ 8,397,093 C
Budget for this Phase of Work
Storm Water Utility $ 1,508,000
Water Utility $ 2,033,000
Sanitary Utility $ 3,017,000
External Billings(Hydro, Rogers, Bell and Private Works) $ 1,006,245
Total Budget for this Phase of Work $ 7,564,245 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) $ (832,848) D
Transfer from Uncommitted
Infrastructure $ 735,195
Estimated Surplus/(Deficit) from previous phases $ 97,653
Total Estimated Surplus/(Deficit) $ 0 E
ACKNOWLEDGED BY:Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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