HomeMy WebLinkAboutFCS-12-084 - T12-044 All-Terrain 4-Wheel Drive Sidewalk Sweeper1
Staff Report
KI~rCx~.~T~R Finance and Corporate Services Department www.kifthenerca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2012-05-14
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-04-20
REPORT NO.: FCS-12-084
SUBJECT: T12-044 -One (1)All-Terrain Four-Wheel Drive Articulating
Sidewalk Sweeper
RECOMMENDATION:
That Tender T12-044 -One (1)All-Terrain Four-Wheel Drive Articulating Sidewalk Sweeper, be
awarded to The Equipment Specialist Inc., Hamilton, Ontario, at their tendered price of
$106,875., plus H.S.T. of $13,893.75, for a total of $120,768.75.
BACKGROUND:
This unit will be replacing unit 609 at INS -Operations, as approved for replacement in the 2012
Annual Fleet Equipment Review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by eleven (11) interested parties, and by the closing date of April
19, 2012, two (2) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who elected to award the project to The
Equipment Specialist Inc., Hamilton, Ontario.
The following tenders were received:
Bid Price
The Equipment Specialist Inc. Hamilton ON $120,768.75
Amaco Construction Equipment Inc. Mississauga ON $157,240.63
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by The Equipment Specialist Inc., is fair and
reasonable for a purchase of this scope and the upset limit is over the budget allowance (B)
provided for the replacement of these units.
Funding for this equipment was included in the 2012 Fleet Equipment Purchases capital budget.
The remaining deficit for this tender (D) will be funded through the Equipment Reserve.
Tender T12-044
Supply and Install All Terrain Sidewalk Sweeper (one unit)
Estimated Cost for this Tender
Tender T12-044 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs for Additional Outfitting
Total Estimated Cost for this
Tender
$ 120,769
(12,013)
108,756 A
$ 108,756 C
Budget for this Tender
Replacement of unit 609
Estimated Surplus/(Deficit) for this tender (B - C)
COMMUNITY ENGAGEMENT:
Not applicable
$ 88,000 B
$ (20,756) D
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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