HomeMy WebLinkAboutFCS-12-099 - T12-048 Victoria Park Boathouse S
REPORT TO:
Committee of the Whole
DATE OF MEETING:
2012-05-14
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services, 2214
WARD(S) INVOLVED:
9
DATE OF REPORT:
2012-05-11
REPORT NO.:
FCS-12-099
SUBJECT:
T12-048 – Victoria Park Boathouse Site Development
RECOMMENDATION:
2220742
That Tender T12-048 – Victoria Park Boathouse Site Development, be awarded to
Ontario Ltd. (o/a Bronte Landscape and Construction), Milton, Ontario
at their tendered
price of $265,206.50, including provisional items and contingencies of $50,000., plus H.S.T. of
$34,476.84, for a total of $299,683.34; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
Victoria Park, located in the heart of downtown Kitchener, offers a large playground, a splash
pad, picnic tables, beautiful gardens and the celebrated clock tower bell from the old city hall.
The current works around the boathouse exterior include pavestone patios, asphalt walkways,
planting beds, lighting and patio guardrails. Awarding the tender at this time should enable the
works to be completed by the end of June, 2012.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by thirty-seven (37) interested parties, and by the closing date of
th
Thursday, May 10, 2012, five (5) tenders had been received.
The tenders were reviewed by D. Ritz, Supervisor Design Development and M. Parris,
Landscape Architect, who concur with the above recommendation.
The following tenders were received:
Bid Price
2220742 Ontario Ltd. Milton ON $299,683.34 *
Irwin Foster Landscape Construction Ltd. Petersburg ON $408,337.87
Klomps Landscaping Group Ltd. St. Marys ON $417,827.26
Cedar Springs Landscape Group Ltd. Ancaster ON $439,949.58
Bomar Landscaping Elora ON $446,146.60
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order Group 52000822 Boathouse Exterior Capital.
Financial Summary for Tender T12-048
Victoria Boathouse Site Development
Internal Order Group: Boathouse.Cap
As at May 10, 2012
Estimated Cost for Capital Phase of Work
Tender T12-048 costs, including HST 299,683.34
less: HST rebate on tender (29,809.21)
Net Cost Being Awarded 269,874.13 A
Staff Costs Incurred to date 6,123.65
Projected Staff Costs 3,876.35
Projected Costs for Interior Improvements 125,000.00
Total Estimated Cost for this Phase of Work 404,874.13 C
Budget for this Phase of Work
City of Kitchener 500,000.00
Total Budget for this Phase of Work 500,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 95,125.87 D
The surplus amount will remain in the account until all project costs are finalized.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services