HomeMy WebLinkAbout2012-05-28COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MINUTES
MAY 28, 2012 CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 9:10 am.
Present: Councillor K. Galloway - Chair
Mayor C. Zehr and Councillors S. Davey, Y. Fernandes, B. Ioannidis, Z. Janecki, B.
Vrbanovic, F. Etherington, P. Singh and D. Glenn-Graham.
Staff: J. Willmer, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance & Corporate Services
P. Houston, Deputy CAO, Infrastructure Services
L. Johnston, Director of Communications
K. Kugler, Director of Enterprise
M. Seiling, Director of Building
J. McBride, Director of Transportation Planning
C. Fletcher, Director, Facilities Management
S. Turner, Director of By-law Enforcement
R. Gosse, Director, Legislated Services & City Clerk
S. Allen, Manager, Engineering Design & Approvals
C. Bluhm, Manager, Downtown Development
K. Carmichael, Supervisor of Traffic and Parking
D. Ritz, Supervisor, Design & Development
J. Sheryer, Assistant City Solicitor
K. Mick, Design & Approvals Engineer
L. Bensason, Co-ordinator, Cultural Heritage Planning
S. Weare, Strategic Planning Associate
J. Billett, Committee Administrator
CSD-12-092 - NOISE EXEMPTION - SHERWOOD MUSIC - 124 OTTAWA ST. S
1.
The Committee considered Community Services Department report CSD-12-092, dated May
17, 2012 concerning a noise exemption request.
On motion by Councillor B. Ioannidis -
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Sherwood Music for an annual summer tent sale event to be held at 124
Ottawa Street South, on Saturday, June 16, 2012, between the hours of 10:00 AM and
5:00 PM.”
CSD-12-093 - NOISE EXEMPTION - 552 HIDDEN VALLEY ROAD
2.
The Committee considered Community Services Department report CSD-12-093, dated May
17, 2012 concerning a noise exemption request.
On motion by Councillor B. Ioannidis -
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Michael Saunders for a birthday party to be held at 552 Hidden Valley Road
on Saturday, June 9, 2012, between the hours of 2:00 PM and 10:00 PM.”
CSD-12-094 - NOISE EXEMPTION - CHERRY PARK NEIGHBOURHOOD ASSOCIATION
3.
The Committee considered Community Services Department report CSD-12-094, dated May
17, 2012 concerning a noise exemption request.
On motion by Councillor B. Ioannidis -
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to the Cherry Park Neighbourhood Association for their annual Cherry Festival
to be held at Cherry Park on Saturday, July 7, 2012, between the hours of 11:00 AM
and 6:00 PM.”
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 47 - CITY OF KITCHENER
CSD-12-095 - NOISE EXEMPTION - 170 LOUISA STREET
4.
The Committee considered Community Services Department report CSD-12-095, dated May
17, 2012 concerning a noise exemption request.
On motion by Councillor B. Ioannidis -
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Sherryl Petricevic for a graduation party to be held at 170 Louisa Street on
Saturday, June 30, 2012, between the hours of 3:00 PM and 11:00 PM.”
INS-12-045 - PARKING AGREEMENT - BELMONT VILLAGE ARGYLE STREET
5.
PARKING LOT
The Committee considered Infrastructure Services Department report INS-12-045, dated May
14, 2012 recommending execution of an agreement for lease of the parking lot adjacent to
Argyle Park.
On motion by Councillor B. Ioannidis -
it was resolved:
“That the Mayor and Clerk be authorized to execute an agreement satisfactory to the
City Solicitor with the Belmont Improvement Area Board of Management for lease of the
parking lot located near Argyle Street and Belmont Lane West, adjacent to Argyle Park.”
FCS-12-103 - AIR QUALITY IN KITCHENER: 5 BEST BETS FOR 2012
6.
The Committee considered Finance and Corporate Services Department report FCS-12-103,
dated May 18, 2012 recommending approval of the Five Best Bets for 2012 in accordance with
the Environmental Committee’s Air Quality in Kitchener (2010) Report.
It was noted on the agenda that any recommendation from the Committee regarding this
matter will be considered at the special Council meeting to be held later this date.
On motion by Councillor B. Ioannidis -
it was resolved:
“That in accordance with the Air Quality in Kitchener (2010) Report, attached to
Development and Technical Services Department report DTS-10-149 approved August
2010, the following be approved as the Five Best Bets for 2012:
Best Bet #1 - The City should continue to preserve and acquire parklands
and natural lands in existing developments [Recommended Action 1.1a
from the Air Quality in Kitchener report (2010)];
Best Bet #2 - The City and Region should provide creative measures to
curb idling at traffic lights by adjusting the timing of traffic lights during non-
peak hours [Recommended Action 3.3b from the Air Quality in Kitchener
report (2010)];
Best Bet #3 - Encourage the City to establish a Tree Planting and
Partnership Program by offering incentives to residents, community
organizations, schools, business improvement areas and volunteers to
expand resources for the planting, maintenance and care of trees
[Recommended Action 1.2a from the Air Quality in Kitchener report (2010)];
Best Bet #4 - Continue to support by way of education, signage,
advertising support, and website updates private and/or community
vegetable gardens within the City [Recommended Action 4.4c from the Air
Quality in Kitchener report (2010)]; and,
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 48 - CITY OF KITCHENER
FCS-12-103 - AIR QUALITY IN KITCHENER: 5 BEST BETS FOR 2012 (CONT’D)
6.
Best Bet #5 - Ecological diversity (primarily native species) should be
promoted in City parks, private, commercial and industrial properties (e.g.
butterfly habitat, wildflower sections, plants that attract and/or sustain
pollinators and removal of invasive species.) [Recommended Action 1.1c
from the Air Quality in Kitchener report (2010)]; and further,
That staff through the City’s Environmental Study Group be directed to investigate the
feasibility and, if appropriate, pursue the implementation of the Air Quality in Kitchener
Five Best Bets for 2012.”
CAO-12-025 - NEW APPOINTMENT TO SAFE AND HEALTHY COMMUNITY ADVISORY
7.
COMMITTEE
The Committee considered Chief Administrator’s Office report CAO-12-025, dated May 18,
2012 recommending a new appointment to the Safe and Healthy Community Advisory
Committee.
On motion by Councillor B. Ioannidis -
it was resolved:
“That Kathy Doherty-Masters be appointed to the Safe & Healthy Community Advisory
Committee (Education sector representative) for the term ending November 30, 2012.”
INS-12-046 - QUEEN ELIZABETH II PARK NAMING REQUEST
8.
The Committee considered Infrastructure Services Department report INS-12-046, dated May
22, 2012 recommending tabling of a request to rename the park commonly referred to as
“Civic Centre” to the “Queen Elizabeth II Park”.
Mr. Bradley Barbour, Chair, Waterloo-Wellington Branch of The Monarchist League of Canada,
advised that the request is being made in honour of the Queen’s Diamond Jubilee and noted
that existing and proposed new parks were investigated. Newly proposed parks primarily are
located within developing neighbourhoods, the locations of which are not considered
appropriate for this occasion. He stated that it was his understanding that the name “Civic
Centre” is a default name to the park being recommended for renaming and that the park was
never officially named. He suggested that the park is ideal in that it houses the Fire Fighters
Memorial and is in close proximity to the Centre-in-the Square, Kitchener Public Library, and
various Federal / Provincial Court buildings. In addition, the park is in close proximity to
Victoria Park, named for Queen Victoria, and the renaming would create an alliance between
the two parks, named in honour of the two longest reigning Monarchs in history, with the City’s
downtown in between. Mr. Barbour advised that he personally was prepared to donate $1,000
toward a dedication sign and would volunteer to organize a renaming ceremony, to which he
would invite the current Lieutenant Governor of Ontario and other relevant dignitaries. He
suggested that the ceremony take place at the end of September in conjunction with a K-W
Symphony concert event.
Mayor C. Zehr requested clarification of the date proposed in September, noting that the City is
already involved in a K-W Symphony event on September 21, 2012 in recognition of the
Queen’s Diamond Jubilee. Mr. Barbour advised that the event date is proposed to coincide
with a concert that is part of the Symphony’s Pop Series scheduled for September 28 - 29,
2012.
Councillor D. Glenn-Graham questioned if Mr. Barbour would envision an annual celebration at
the park and/or placement of a statue. Mr. Barbour advised that the Victoria Park Heritage
Committee currently holds an annual event in Victoria Park to honour Queen Victoria around
the time of her Coronation and he suggested that a similar event could be held in honour of
Queen Elizabeth II should the park be renamed. In respect to a statue, he advised that a
statue for Queen Victoria was erected in Victoria Park but was not done until 10 years after her
death and suggested that something similar could be considered in future years for a
significant milestone of Queen Elizabeth II.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 49 - CITY OF KITCHENER
INS-12-046 - QUEEN ELIZABETH II PARK NAMING REQUEST (CONT’D)
8.
Mayor Zehr raised concerns with the boundary proposed for the park, noting that the adjacent
parking lot is being considered for other uses. He pointed out that the extension of the Library
parking garage is in the vicinity and a portion of the lands surrounding the parking lot may have
to be taken away at some future date. He suggested that the boundary should be drawn at the
northeast side from Queen Street North down to a line on the east side of the Regional
building so there is no issue later on in having to take away a part of the park for other use.
Councillor F. Etherington questioned as to the cost to the City. Mr. D. Ritz advised that there is
no cost to the City in renaming the park other than signage which can be accommodated
through the proposed donation by Mr. Barbour. He added that any future upgrades to the park
would be dealt with through the City’s capital budget process. Councillor Etherington
questioned if any discussion has been held with the Civic Centre Neighbourhood Association,
who previously had requested that the park be named after Prime Minister Mackenzie King.
Mr. Ritz advised that consultation with various stakeholders is planned as the next step and
would include the Neighbourhood Association. Councillor D. Glenn-Graham questioned if the
Fire Fighters Association would also be consulted and Mr. Ritz advised that preliminary
discussions have already been held with the Association and would continue through the
consultation phase.
Councillor Z. Janecki opposed the renaming given it has long been identified as the Civic
Centre Park and suggested that the proposed renaming does not meet all criteria of the City’s
naming policy.
Councillor B. Vrbanovic questioned if staff had considered the sensitivities of renaming the
park to other than what it has been known. Mr. Ritz advised that the larger neighbourhood is
known as Mackenzie King Square, bordering Ellen, Frederick, Weber and Queen Streets;
whereas, the park in question is a small parcel of land within the larger Square and only the
park area is being recommended for renaming. Councillor Vrbanovic questioned if all
possibilities on a more global basis had been explored and in particular, naming of a street
which would serve to avoid confusion as to the park name within the neighbourhood. Mr. Ritz
reiterated that other parks were investigated but considered not to be appropriate, as well as,
certain areas within the downtown. In comparison, the subject park was considered the best fit
because of its location and surrounding service buildings, and is why it has been
recommended.
Councillor Vrbanovic questioned if the proposed consultation will be open to other ideas and/or
suggestions that may come forward from the public. Mr. Ritz stated that the intent is to obtain
comment from internal / external stakeholders on the proposed renaming of the park and if
other options over and above are to be entertained, he suggested that would require a broader
consultation that would take more time to complete given the potential for greater impact
beyond the one neighbourhood. Mr. Ritz suggested, however, that staff could bring back all
information received through the consultation and include same in the report to come back to
the Committee. Councillor Vrbanovic stated that he would be comfortable going forward on
that basis, stating that the sensitivity of the neighbourhood community needs to be addressed
and if the community is supportive of the proposed renaming then he could support it as well.
Mayor Zehr agreed that all possibilities should be investigated, but noted that there are similar
examples of naming a smaller area within the larger, citing an example of the Kitchener
Memorial Auditorium Complex in which there are several differing named arenas as part of the
overall complex. He referred to the renaming of a portion of Park Street to Jubilee Drive,
running through Victoria Park, and suggested that consideration could also be given to
changing the name of that street to “Queen Elizabeth II Jubilee Drive” which would not be such
a dramatic change nor offend anyone. Councillor D. Glenn-Graham agreed that in the event
the proposed renaming is not favoured that staff should have an alternate plan for
consideration.
Councillor Etherington advised that he could not support the renaming request, preferring the
name of “Mackenzie King” or alternatively, another local prominent individual. He also
expressed concerns that local MPs have written in support of the requested renaming at a time
when funding has been cut to the Woodside National Park, the site of a former home of
Mackenzie King.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 50 - CITY OF KITCHENER
INS-12-046 - QUEEN ELIZABETH II PARK NAMING REQUEST (CONT’D)
8.
Councillor S. Davey commented that he understood the concerns raised in respect to the
name of the park but as the park was not officially named, it was his opinion the public should
decide and he could not foresee any issue in going to the public for comment.
Mayor Zehr proposed that the first paragraph of the staff recommendation be modified to add
the phrase “or any other location or street” after the phrase “be tabled”. Mr. Ritz suggested
that the consultation could incorporate opportunity for public input on other options and all
information gathered would be included in the report back to Council. Ms. Houston requested
clarification if a broader consultation is being requested, noting that it would mean going
beyond the one neighbourhood to potentially encompass a more wide-spread impact. Mayor
Zehr advised that the intent was to avoid having to do a second consultation; however, he
acknowledged that dependent on the options brought forward a second consultation may be
required; or, other options may prove not to be of significant issue, such as the street renaming
he had suggested.
On motion by Mayor C. Zehr -
it was resolved:
“That consideration for renaming the park with lands fronting onto Queen Street North
commonly referred to as Civic Centre to "Queen Elizabeth II Park" be tabled or any
other location or street; and,
That staff be directed to complete an internal and external circulation for comments and
input into the naming request; and further,
That staff report back on August 13, 2012 with a final recommendation for the park
naming.”
CSD-12-068 - CENTENNIAL STADIUM AND JACK COUCH UPDATE
9.
The Committee considered Community Services Department report CSD-12-068, dated May
23, 2012 recommending that removal of the grandstand from Centennial Stadium be budgeted
as part of the 2013 capital budget process and staff continue to work with user groups to
determine long term needs and costing for components of Centennial Stadium other than the
grandstand, and for Jack Couch Ball Park.
Ms. K. Kugler advised that following a facility audit, the grandstand at Centennial Stadium was
identified as being in an unsafe condition and was closed in May 2011. Strategies to allow
future replacement, improvements and/or removal of the grandstand were considered in the
intervening period and it is now being recommended that it be removed. It was noted that
capacity of the grandstand exceeds current programming needs and if removed, portable
seating can be rented for special events requiring additional seating. The cost to repair the
grandstand is estimated at approximately $1.2M, whereas removal of the structure is
estimated to cost $200,000. Ms. Kugler advised that currently no funds are budgeted for either
repair, replacement or removal of the grandstand and staff is asking for direction as to the
approach to be taken. It is also intended that staff will continue working with user groups to
determine future needs of the community and availability of funding sources.
In response to Councillor K. Galloway, Ms. Kugler advised that staff intend to continue
dialogue with stakeholders to determine long term needs, with a return report anticipated within
one year.
Councillor Z. Janecki questioned who would be responsible to pay the cost of the temporary
units and Ms. Kugler advised that those costs would come out of the event organizer’s budget.
Councillor Janecki requested clarification as to the condition of the interior structure. Mr. K.
Seiling advised that the audit had revealed corrosion of steel bearing connections that support
the sections forming the bleacher seating. He noted that over the course of time, the bearings
were exposed to the elements due to the structure not having been waterproofed, and
moisture was able to penetrate causing extensive corrosion. Mr. Seiling advised that Building
staff concurred with the findings of the consulting Engineer’s report and for reasons of safety,
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 51 - CITY OF KITCHENER
CSD-12-068 - CENTENNIAL STADIUM AND JACK COUCH UPDATE (CONT’D)
9.
closed the structure to protect against collapse. Councillor Janecki questioned if it was Mr.
Seiling’s opinion that the structure should be removed. Mr. Seiling advised that it is not safe to
have occupants inside and removal of the structure is one option, as is rehabilitation subject to
cost.
Councillor P. Singh commented that while the structure has a maximum capacity of 3,000 the
majority of events require seating for only 100-200 persons. He asked how many special
events are held that would require seating for more than the average number. Ms. Kugler
advised that the School Boards hold 4 to 5 events a year that may require seating for up to
approximately 1,200. Councillor Singh questioned that if repairs at $1.2M proceed what the
life expectancy of a rehabilitated structure would be. Ms. C. Fletcher confirmed that it would
be difficult to specify the life cycle of a rehabilitated structure until a full assessment is done
and the scope of work is defined.
Councillor F. Etherington spoke to current demand for track and field facilities and questioned
the status of cost sharing arrangements under reciprocal agreements with the School Boards.
Ms. Kugler advised that those are discussions that have been ongoing with the School Boards
and the University of Waterloo over the past 10 years; however, when it comes to considering
financial investments there is no one party who is able to say with any certainty that they will
have monies available to contribute. It was further noted that only 19 athletes out of a
membership of 61 members of the K-W Track & Field Club are Kitchener residents and the
schools are transitioning to make use of their own school sites. Ms. Kugler added that since
1992, no outside investment has been made toward capital improvements. She suggested that
more work related to the Sports Tourism Strategy is needed and in respect to hosting major
events, regular training of athletes would represent a challenge in respect to staff’s ability to
maintain the track to World Class standards. Ms. Kugler stated that it is important that more
work be done to understand users and what is needed in the community.
Councillor B. Vrbanovic questioned if a broader consultation has taken place beyond key user
groups. Ms. Kugler advised that consultation could be undertaken on a broader context,
noting that the Leisure Facilities Master Plan supports broader sport tourism activities where
there is opportunity for funding. She stated that there is substantial interest in an indoor
training facility, unlike outdoor amenities at Centennial Stadium, that would be a multi-use
facility allowing athletes to train indoors year round and is part of what staff need to understand
in respect to long term investment. Councillor Vrbanovic questioned if the request to budget
for removal of the grandstand in 2013 is premature pending a broader consultation. Ms.
Kugler advised that in respect to the structure itself no investment is being discussed but rather
it is being recommended to improve components of the track and field site and to support the
site with portable systems. Councillor Vrbanovic referred to a Federal funding program to be
rolled out in 2012-2013 that is to provide capital dollars to assist in repair of existing municipal
recreational facilities, suggesting this should be investigated prior to removal of the
grandstand.
Councillor S. Davey questioned if staff has estimated the cost to completely rebuild the
grandstand versus the $1.2M for repairs and Ms. Kugler suggested that staff could attempt to
obtain a high level cost estimate. Councillor Davey commented that in his view interest in a
facility to attract a larger venue would be in the sphere of Regional expenditures and
questioned if the Region of Waterloo has been approached for funding. Ms. Kugler advised
that discussions regarding funding have primarily been with the School Boards and the
University and to some degree with the City of Waterloo but the Region has not been
approached to date. She added that if it is desired that staff work with the Region in respect to
funding it would be beneficial to have that direction from Council.
Councillor B. Ioannidis questioned what is to be gained by the $1.2M estimate. Ms. C.
Fletcher advised that it is a high level cost estimate for improvements to restore the structure
to it’s existing use. Councillor Ioannidis commented that removal could result in loss of
opportunity to attract high level sporting events and ability to re-brand and/or garner
sponsorships to support capital investment.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 52 - CITY OF KITCHENER
CSD-12-068 - CENTENNIAL STADIUM AND JACK COUCH UPDATE (CONT’D)
9.
Councillor Y. Fernandes questioned the status of profitability and whether the cost of repairs is
relative to usage of the facility. Ms. Kugler advised that traditionally use is high, noting that the
soccer and football fields are well used and there are a number of events hosted at the main
Auditorium Complex that also make use of the outdoor area. The difficulty is with ongoing
operating costs which are significant for a space that has limited usage. Through May to June
there is a high level of use by the School Boards but under the reciprocal agreements no
dollars are exchanged, and their usage is a contributing factor, along with other variables
related to weather elements, to the deterioration of the outdoor amenity. She added that a
number of schools are now holding track events in their own facilities to save on busing and
rental costs. Ms. Kugler reiterated that there is still interest in provision of activities at more of
a Regional level and staff will continue dialogue with the community in this regard. Councillor
Fernandes questioned if replacing the structure with portable systems to reduce costs is
appropriate. Ms. Kugler noted that a number of National events have been hosted where
additional portable seating has been set up for the larger events and suggested that relative to
the Sports Tourism Strategy, staff will be looking at what is needed as part of an overall review
so that they can understand what components are appropriate and how enhancements can
best be made for special events. Councillor Fernandes expressed the view that portable
systems are not a good permanent solution and questioned the feasibility of constructing a
smaller building for change rooms and washrooms. Ms. Kugler reiterated that the components
on site and future amenities need to be considered as part of the upcoming study. Councillor
D. Glenn-Graham requested that the study include investigation and costing of a year round
training facility.
On motion by Councillor S. Davey, the staff recommendation contained in report CSD-12-068
was brought forward for consideration, as modified to delete from the 2nd paragraph the last
phrase “and what funding sources are available” and replace with a new 3rd paragraph to
read: “That staff be directed to determine what funding sources are available, including having
dialogue with the Region of Waterloo”.
Mayor C. Zehr expressed the view that regardless of the outcome of the pending review there
is no choice in removal of the grandstand given its unsafe condition. He added that a high
level track will be costly regardless of where located and it cannot be counted on to be cost
recovery through usage whether municipal, Regional or otherwise. He concurred with the
suggestion to have dialogue with the Region but cautioned that these discussions would be
challenging.
Mayor Zehr requested, and it was agreed, to amend the second paragraph of the motion to
add the phrase “and the broader community” after the words “user groups”.
Councillor Vrbanovic requested that paragraphs 2 and 3 be voted on separately from the first
paragraph. He expressed the view that budgeting for removal of the grandstand is premature
and should be part of the public consultation, and information should be provided as to what it
will be to replace the structure if built from scratch prior to making a decision on removal. He
suggested that staff should be directed to go to the public only with the notion of removal and
to investigate how to budget for same. Councillor Vrbanovic advised that should a vote on the
first paragraph fail he was prepared to bring forward a second alternative.
Councillor Janecki commented that given the proposal is to budget for removal in 2013 there
should be sufficient time for staff to canvass community groups and the broader public to have
better understanding of the needs and was in agreement that funding be discussed with the
Region of Waterloo albeit it represents a challenge.
Councillor Etherington agreed that removal of the structure is premature, noting public interest
that has already been expressed in the media that he would like to see tapped into. He added
that he would also like to see an increase in exchange of facility use and cost sharing
arrangements with the School Boards.
Councillor D. Glenn-Graham spoke in support of the recommendations, commenting that
flexibility in use of the space is important. He stated that it is not certain that the estimate of
$1.2M will be the full cost to restore the structure and flexibility to use portable systems will
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 53 - CITY OF KITCHENER
CSD-12-068 - CENTENNIAL STADIUM AND JACK COUCH UPDATE (CONT’D)
9.
allow staff to provide for event capacity and increase where required. Councillor Glenn-
Graham questioned if reference to direct staff to pursue the Federal funding referred to earlier
should be included in the recommendation and was advised that this could be considered as
part of the direction to staff to determine other funding sources.
Councillor Y. Fernandes commented that it will be important to consider the cost factor given
the facility is not recouping costs through usage. She suggested that at $1.2M to restore the
structure and with only 19 athletes coming from Kitchener, Council should be cognizant in
finding a balance in spending.
Councillor K. Galloway noted that Centennial Stadium is not being removed but rather only the
grandstand and more work is needed to determine what the site will look like in future. She
stated that many recreational facilities do not recoup costs but the City has an obligation to
provide such amenities. She expressed the view that the grandstand must be removed for
reasons of safety and going forward it will be important to look at an indoor track and field
facility and to look after the Jack Couch Ball Park. Councillor Galloway expressed confidence
that a positive solution can be found for the community and agreed that the cost to restore the
grandstand is difficult to justify based on the average use of the facility.
The following motion was then voted on in two separate parts, by recorded votes, with
CarriedCarried
Paragraphs 2 and 3 by all members present; and Paragraph 1 with Mayor C.
Zehr and Councillors D. Glenn-Graham, Z. Janecki, Y. Fernandes, K. Galloway, S. Davey and
P. Singh voting in favour and Councillors B. Ioannidis, B. Vrbanovic and F. Etherington voting
in opposition. Councillor J. Gazzola was absent and accordingly did not vote.
On motion by Councillor S. Davey -
it was resolved:
“That staff be directed to budget the removal of the grandstand seating area from the
Centennial Stadium site as part of the 2013 capital budget process; and,
That staff be directed to continue to work with user groups and the broader community
to determine the long term needs and costing for Centennial Stadium components,
other than the existing grandstand, and Jack Couch Ball Park; and further,
That staff be directed to determine what funding sources are available, including having
dialogue with the Region of Waterloo.”
CSD-12-069 - THE KITCHENER MEMORIAL AUDITORIUM COMPLEX (The AUD)
10.
PARKING REVIEW
The Committee considered Community Services Department report CSD-12-069, dated May
22, 2012 requesting approval to proceed with parking and transportation approaches for the
Kitchener Memorial Auditorium Complex (The AUD), as presented by the Kitchener Rangers
Hockey Club in March 2012.
Ms. K. Kugler advised that staff is asking for direction on two initiatives being, a proposal to
designate Lot ‘A’ as a paid lot with revenues to become a potential funding source for other
initiatives that require financing. In addition, direction is requested on designating Lot ‘B’ as a
commuter lot to encourage an increase in the number of passengers per vehicle so as to
maximize the number of available spots for parking. Other initiatives require partnerships, as
well as assistance internally from other Departments and staff is moving forward in the
direction suggested by the Hockey Club. Ms. Kugler advised that one other area that requires
further work is on-site parking which has been left with the City to investigate. She noted that
staff is currently working with Stantec Consulting to determine options for changes on-site and
a report on this matter will come forward at a future date.
Councillor Z. Janecki requested clarification of the Bus “To - From US” service. Ms. Kugler
advised that the Hockey Club has worked with a number of private establishments to
designate parking spots where patrons can leave their vehicles and then board a bus to The
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 54 - CITY OF KITCHENER
CSD-12-069 - THE KITCHENER MEMORIAL AUDITORIUM COMPLEX (The AUD)
10.
PARKING REVIEW (CONT’D)
AUD; and afterward be taken back to the location where they may spend time socializing. The
objective is to have locations within neighbourhoods where they reside and to encourage more
persons per vehicle. Ms. Kugler noted that there has been initial success at a location on
Northfield Drive and it is hoped to expand on this strategy throughout the City. Councillor
Janecki requested clarification between the commuter lot and the carpooling initiative. Ms.
Kugler advised that both have the objective to encourage more persons per vehicle.
Carpooling is envisioned as 3 or more per vehicle that will be permitted to park at The AUD in
a designated parking area and staff will be spending time engaging neighbourhoods to
encourage them to come together. The commuter lot differs in that persons would meet off-
site at a specified location and then travel together in one vehicle to The AUD and again the
objective is to link neighbours with each other to travel together.
Councillor Janecki questioned how it is intended to get people to pay for the paid lot when
others will park elsewhere on site for free. Ms. Kugler advised that these will be persons
willing to pay for the privilege of parking closest to the building and the proposed lot provides
opportunity to test the concept to determine the level of interest. She added that the paid lot
will generate dollars that can be used toward future expansion of programs. Councillor
Janecki questioned how staff parking is dealt with. Ms. Kugler advised that approximately 60
to 90 staff are on site dependent on the event, many of whom are student drivers with
graduated licenses who are still dropped off and picked up by another person or arrive by bus
or walk to the location. She added that consideration is being given to a shuttle system for
staff that could eliminate 20 to 30 vehicles and those who park on site do not have designated
spaces but park wherever there is an available spot. Councillor Janecki suggested that staff
investigate shuttle bus systems used in other cities that permit persons to show their event
ticket and ride for free to and from the event. Ms. Kugler advised that staff is working with
Grand River Transit (GRT) on several initiatives. She noted that an understanding of the
radius feeding into The AUD that provides quick and convenient access is required so persons
do not have to transfer 2 or 3 times before arriving, and will be based on demographics.
Secondly, staff is pursuing the concept of sponsorships or reward points system as a means to
encourage ridership. Councillor Janecki questioned how staff would address conflicting
events. Ms. Kugler advised that staff work with groups to make them aware of other activities
and provide maps for parking, as well as regulations governing parking in the area.
Discussions are also intended to be held with groups to encourage them to devise their own
shuttle systems.
Mayor C. Zehr questioned if a fee has been established for the paid lot. Ms. Kugler advised
that a fee is yet to be established pending Council’s endorsement of the concept. Once agreed
to, a report will be brought back outlining a proposed fee and how the logistics of the paid lot
will roll out. Mayor Zehr commented that the initiative is a good step toward conditioning
persons to the fact that parking has a cost.
Councillor B. Ioannidis requested that a report on the results of the paid lot come back in one
year and include options to consider additional opportunities to expand paid parking at The
AUD.
Councillor Fernandes requested clarification as to how the paid lot is to operate. Ms. Kugler
reiterated that the logistics have to be worked out but noted that there are a number of ways it
could operate, citing an example of a pre-paid system. Councillor Fernandes questioned the
rationale behind the V.I.P. lot. Ms. Kugler advised that this was devised during expansion of
The AUD when the suites were introduced and is part of the lease agreement with suite
holders as an attraction to purchase a suite. She added that this is integral to the success of
payback on the suites.
Councillor F. Etherington questioned if it is envisioned that on-street parking will increase. Ms.
Kugler stated that it is difficult to say until there is an understanding of how the new initiatives
to encourage more persons per vehicle work out. She suggested that there may be some
increase on-street and on-street will still be required because some patrons like the flexibility of
leaving when they chose. Staff will undertake to identify same in the parking review study. Ms.
Kugler also noted that staff is working with the Hockey Club to educate Rangers spectators on
where and where not to park.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 55 - CITY OF KITCHENER
CSD-12-069 - THE KITCHENER MEMORIAL AUDITORIUM COMPLEX (The AUD)
10.
PARKING REVIEW (CONT’D)
Councillor S. Davey questioned how it will be determined if the new strategies are working.
Ms. Kugler advised that staff will be evaluating the new initiatives and tracking data on such
things as enforcement infractions and bus ridership stats, and suggested this information could
be included in the report requested to come back.
Councillor P. Singh requested clarification as to the shuttle system and potential for no cost
ridership. Ms. Kugler advised that the locations for boarding a bus are primarily to be from a
retail business with locations dependent on who partners under the initiative. Councillor Singh
questioned if Rangers games present the most constraints in respect to parking. Ms. Kugler
concurred, advising that this ties in with the initiatives to maximize the number of persons per
vehicle coming to the site. Councillor Singh questioned if other sites such as downtown
parking garages are being promoted as an alternative. Ms. Kugler advised that the downtown
has been identified as a destination under the “To - From US” shuttle initiative, either from a
City facility or retail business; adding that more work is needed on developing a strategy
around low cost options for parking. Councillor Singh suggested that strategy is also needed
around no cost options on a broader basis at The AUD.
Councillor Galloway suggested that the commuter lot should be referenced as a carpooling lot
and increased efforts be made to achieve greater uptake on this initiative. Ms. Kugler advised
that staff could look at increasing the designated area for carpooling; however, she pointed out
that there are differences between carpooling and commuting, and it is important to ensure
that there are appropriate strategies in place for both.
On motion by Councillor B. Ioannidis -
it was resolved:
“That staff be granted the approval to proceed with the parking and transportation
approaches presented by the Kitchener Rangers Hockey Club on March 5, 2012 and as
outlined in Community Services Department report CSD-12-069; and further,
That staff be directed to report to the Community and Infrastructure Services Committee
in one years’ time as to the results of designating Lot A as a paid parking area and the
potential for additional paid parking at the Kitchener Memorial Auditorium Complex (The
AUD); and including an update on other parking strategies (i.e. Bus To - From Us
service, commuter lot, carpooling, etc.) proposed for implementation by the Kitchener
Rangers Hockey Club.”
CSD-12-084 - AMENDMENTS TO MUNICIPAL CODE CHAPTER 630 (FENCES)
11.
The Committee considered Community Services Department report CSD-12-084, dated May
22, 2012 recommending amendments to Chapter 630 (Fences) of the Municipal Code.
Mr. S. Turner advised that several issues had arisen in the past months requiring
administrative changes to the Fence By-law. Mr. Turner highlighted proposed changes to the
by-law that will provide distinction between fences and new provisions for privacy screens and
address in general terms, materials to be used in their construction; options for persons
concerned with the level of privacy in their rear yards; and clarify guidelines for staff when
inspecting swimming pool fences that focus on protection against accidental or unintended
access to pool areas.
Mr. Turner responded to questions concerning use of video cameras on private property. He
advised that it was his understanding that enforcement falls outside municipal jurisdiction and
the City cannot regulate their use through the Fence By-law. Ms. J. Sheryer suggested that
this matter be investigated further, noting that the City may be able to stipulate within the by-
law that a video camera cannot be attached to a privacy screen. It was noted, however, that
while it may be prohibited from being attached to a privacy screen, there is nothing to prevent
a video camera from being mounted on the upper level of a 2 storey home. Concern was
raised in respect to video cameras being mounted on private property to record activities on an
adjacent public trail and Ms. Sheryer advised that the legal implications of recording public
spaces would also have to be further investigated. Mr. Turner spoke to fines for contraventions
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 56 - CITY OF KITCHENER
CSD-12-084 - AMENDMENTS TO MUNICIPAL CODE CHAPTER 630 (FENCES) (CONT’D)
11.
of the by-law, noting that ultimately the Courts would decide the amount of fine to be imposed
for any prosecutions, up to a maximum of $5,000. In respect to grandfathering, Mr. Turner
stated that there are very few known existing privacy fences and suggested that they would be
considered on a case by case basis as circumstances arise. Mr. Turner further noted that as
privacy fences are a new concept within the by-law regulations, it is unknown at this time if
they will generate a large number of minor variance applications. If that was to occur, he stated
that staff would undertake to review the regulations to determine their appropriateness and
make adjustments as deemed necessary; however, he suggested that having the second
alternative of an interior privacy screen could actually have the opposite effect in reducing the
number of fence variance applications. Mr. Turner agreed to provide additional information to
Council as to Building Code requirements, if any, for privacy screens attached to a dwelling.
On motion by Councillor Y. Fernandes -
it was resolved:
“That a by-law be enacted to amend Chapter 630 (Fences) of the City of Kitchener
Municipal Code, as outlined in Community Services Department report CSD-12-084.”
INS-12-047 - DUKE AND ONTARIO GARAGE FAÇADE PUBLIC ENGAGEMENT
12.
The Committee considered Infrastructure Services Department report INS-12-047, dated May
17, 2012 recommending a coloured façade treatment for the Duke and Ontario Garage.
Mr. C. Bluhm presented an overview of the public consultation concerning the last phase of
structural repairs to the Duke and Ontario Garage. It was noted that the type of sealer to be
used presents an option to add colour to the structure to aesthetically enhance its façade and
create a visual focal point within its location in the downtown. Questions were put to the public
for comment based on choice of one of four basic colouring options and dependent on the
option chosen, a choice between one of three corresponding images. The preferred option
has the helix (parking ramp) painted a deep colour of chartreuse to emphasize the most
prominent architectural feature; white tones on the vertical columns to create a visual illusion of
the columns hoisting the parking levels upwards; grey tone on the horizontal panels to create
contrast to the columns; and darker grey on the tower, ground walls and top of the garage to
define shape and overall definition of the building.
Mr. J. McBride advised that a similar presentation was made to the Downtown Advisory
Committee, who was in support of the preferred option.
Questions were raised in regard to the potential fading of the chartreuse colour and application
of sealant to the interior of the garage. Mr. McBride advised that the life expectancy of the
sealant is 15 to 20 years and over that period of time it is expected the darker colors will
remain but soften somewhat. He added that care was taken to choose colour that will achieve
the desired result with minimal fading. Mr. McBride further noted that there is no additional
cost for colour as it included within the existing project budget and at the end of the sealant life
span the same colour could be refreshed or a different colour applied. In respect to the
interior, Mr. McBride advised that the treatment is only to be applied to the façade, and to the
exterior and exposed sides of the columns. He pointed out that while the garage interior is
open, weather does not penetrate inside to the same extent that the façade is exposed to.
Councillor Fernandes questioned if Heritage Kitchener had been consulted in respect to the
historic and architectural features of the structure. Mr. McBride advised that a member of the
Committee, Mr. Laird Robertson, was a part of the working group.
Councillor Etherington advised that he had been the Council representative on the working
group and was supportive of the preferred option. Mayor Zehr also expressed support for the
contemporary style chosen that still respects the traditional historic features of the building
itself.
On motion by Councillor D. Glenn-Graham -
it was resolved:
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 57 - CITY OF KITCHENER
INS-12-047 - DUKE AND ONTARIO GARAGE FAÇADE PUBLIC ENGAGEMENT
12.
(CONT’D)
“That the coloured façade treatment for the Duke & Ontario Garage, as outlined in
Infrastructure Services Department report INS-12-047, supported by the majority of
public respondents and which includes adding an accent colour (chartreuse) to the helix
and the entryway to the building, while showcasing the architectural features of the
building with a variety of grey tones, be approved.”
The Committee then recessed at 11:59 a.m., and reconvened at 1:22 p.m., chaired by Councillor K.
Galloway with all members present, except Mayor C. Zehr and Councillors J. Gazzola and B.
Vrbanovic.
INS-12-024 - HURON ROAD BRIDGE REHABILITATION - CLASS ENVIRONMENTAL
13.
ASSESSMENT (EA)
The Committee considered Infrastructure Services Department report INS-12-024, dated May
18, 2012 regarding the Class Environmental Assessment for the Huron Road Bridge
rehabilitation project.
Mr. Scott Davies, AECOM Consulting, provided background information on the process
followed for the Environmental Assessment (EA) for the Huron Road Bridge rehabilitation
project which included: identifying problems and potential solutions; undertaking an inventory
of the natural, social and economic environment; identifying impacts of options; holding two
public consultation sessions; and, selecting a preferred solution. Mr. Davies advised that the
process resulted in three alternatives being developed with respect to the current condition of
the bridge: 1) do nothing; 2) rehabilitation and deck replacement; and 3) construct a new
bridge for vehicular traffic leaving the existing bridge for pedestrians and cyclists. Mr. Davies
pointed out that while alternative 1 will have no immediate cost impact and will not disturb the
heritage aspects of the bridge, the bridge will continue to deteriorate leading to closure, and
the current railing and road width do not meet current standards. In regard to alternative 3, this
will have the highest construction costs including required land purchases and the current
bridge will still require some restoration for pedestrian and cyclist use including changes to the
railings to meet standards. Mr. Davies advised that it is being recommended that alternative 2
be undertaken due to cost and changes to the railings will meet safety standards for vehicle,
pedestrians and cyclists.
Mr. Davies explained that with alternative 2 several railing replacement options were reviewed
and evaluated based on safety, costs and impact to heritage. He advised that of the 4 options
developed, it is being recommended that option 3 be undertaken due to costs, meeting safety
standards and ability to maintain heritage aspects through design. Mr. Davies concluded his
presentation, explaining that the next steps will include filing the EA study for the 30 day
comment period, undertaking detailed design and commencing construction in the summer
2012.
In answer to questions raised, Mr. L. Bensason advised that the bridge is not designated or
listed under the Ontario Heritage Act but has been identified by the Region of Waterloo as a
heritage bridge with heritage attributes; and as such, there are no requirements or restrictions
with respect to rehabilitating the bridge. In regard to questions concerning design and snow
and salt impact on the proposed alternative, Mr. Davies advised that the road design will
ensure proper snow and water run-off while adhering to Grand River Conservation Authority
rules with respect to salt run-off. In regard to costs, Mr. S. Allen advised that the cost variation
between the 4 railing options is approximately $10-15K. In answer to a question regarding
Council’s ability to change the proposed alternative or look at other options, Mr. Allen advised
that the current EA cannot be changed and should Council decide not to endorse it, nothing
would be filed with the MOE and the project will not go ahead as proposed.
On motion by Councillor B. Ioannidis, the recommendation contained in report INS-12-024 was
brought forward for the Committee’s consideration to receive the Huron Road Bridge
Rehabilitation Class Environmental Assessment Report and file same with the Ontario Ministry
of the Environment for the mandatory 30 day review, to be followed by implementation of the
Class EA recommendations through the Capital Budget.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
MAY 28, 2012 - 58 - CITY OF KITCHENER
INS-12-024 - HURON ROAD BRIDGE REHABILITATION - CLASS ENVIRONMENTAL
13.
ASSESSMENT (EA)
Councillor Y. Fernandes suggested that the preferred option being proposed does not keep
the heritage components of the current bridge and perhaps other options should be
explored such as closing the road to vehicular traffic. Councillor Fernandes added that
currently the road is being used sparingly and only as a short cut route, suggesting that the
matter be deferred for up to 6 months to allow time to explore other options. Mr. Allen
pointed out that the current condition of the bridge may not allow a 6 month deferral as it is
in dire need of work.
A motion by Councillor Y. Fernandes to defer consideration of Councillor Ioannidis’ motion with
respect to the Huron Road Bridge Rehabilitation for up to 6 months to allow other options to be
Lost
explored, was voted on and .
Carried
The following motion was then voted on by a recorded vote and , with Councillors B.
Ioannidis, K. Galloway, S. Davey, P. Singh and F. Etherington voting in favour; and Councillors
D. Glenn-Graham, Z. Janecki and Y. Fernandes voting in opposition. Mayor C. Zehr and
Councillors B. Vrbanovic and J. Gazzola were absent and accordingly did not vote.
On motion by Councillor B. Ioannidis -
it was resolved:
“That the Huron Road Bridge Rehabilitation Class Environmental Assessment Report
prepared by AECOM, dated May 2012 be received; and,
That the Huron Road Bridge Rehabilitation Class Environmental Assessment Report be
filed with the Ontario Ministry of the Environment for the mandatory thirty (30) day
review period as required by the Environmental Assessment Act; and further,
That staff be directed to commence the implementation of the recommendations of the
Class Environmental Assessment (EA), following the thirty (30) day mandatory review
period and Ontario Ministry of the Environment acceptance of the study, through the
Capital Budget.”
ADJOURNMENT
14.
On motion, the meeting adjourned at 2:22 p.m.
J. Billett, AMCT0 R. Gosse
Committee Administrator City Clerk
