HomeMy WebLinkAboutFCS-12-101 - T12-047 Three SandSalt Spreader BodiesREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-06-11
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-05-17
REPORT NO.:
FCS-12-101
SUBJECT:
T12-047- Three (3) Sand/Salt Spreader Bodies with
Prewetting
RECOMMENDATION:
That Tender T12-047 – Three (3) Sand/Salt Spreader Bodies with Prewetting, be awarded to
Joe Johnson Equipment Inc., Innisfil, Ontario,
at their tendered price of $207,693., plus
H.S.T. of $27,000.09, for a total of $234,693.09.
BACKGROUND:
These units will be additional at Operations, as approved for replacement in the 2012 Annual
Fleet Equipment Review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System.
Documents were downloaded by eleven (11) interested parties, and by the closing date of May
3, 2012, three (3) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Amaco Construction Equipment Inc. Mississauga ON $191,535.00
Joe Johnson Equipment Inc. Innisfil ON $234,693.09 *
Epoke North America Inc. Stittsville ON $271,962.75
The lowest bid submitted by Amaco Construction Equipment Inc. did not meet the specifications
in sixty-one (61) areas. The top major areas are as follows:
1. No man door on top of the screen. If debris, such as chunks of wood or rocks, is stuck in the
hopper, the unit needs to be brought into the garage in order to lift the whole screen off to
remove the debris.
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2. No ladder that meets health and safety requirements. The ladder is a vertical ladder going up
the side of the hopper.
3. The calibration of salt being distributed is not accurate and can not strip spread. (Strip
spreading is placing a line of salt down the crown of a road, which allows you to use less salt)
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Joe Johnson Equipment Inc., is fair and reasonable
for a purchase of this scope and the upset limit is within the budget allowance (B) provided for
the replacement of these units.
Funding for this equipment was included in the 2012 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Tender T12-047
Supply and Install Sand/Salt Spreader Bodies with pre-wetting (three units)
Estimated Cost for this Tender
Tender T12-047 costs, including HST $ 234,693
less: HST rebate on tender (23,345)
Net Cost Being Awarded 211,348 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this
Tender $ 211,348 C
Budget for this Tender
Additional units for Operations $ 240,000 B
Estimated Surplus/(Deficit) for this tender (B - C) $ 28,652 D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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