HomeMy WebLinkAboutFCS-12-104 - T12-024 Bridge Maintenance Program 2012REPORT TO:Committee of the Whole
DATE OF MEETING:
2012-06-11
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services, 2214
WARD(S) INVOLVED:
DATE OF REPORT: 2012-05-18
REPORT NO.:
FCS-12-104
SUBJECT:
T12-024 – Bridge Maintenance Program 2012
RECOMMENDATION:
Xterra
That Tender T12-024 – Bridge Maintenance Program 2012, be awarded to
Construction Inc., Kitchener, Ontario
at their corrected tendered price of $436,968.74,
including provisional items and contingencies of $386,698., plus H.S.T. of $50,270.74, for a
total of $436,968.74, and further;
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
Engineering Services intends to proceed with maintenance work of existing bridges within the
city. The work is required to keep the city’s bridges in a safe operating condition. To meet
provincial regulation requirements bi-annual inspection of city bridges were carried out in 2010.
Based on the recommendations of this report 27 bridges were selected this year for routine
minor maintenance work.
The main items include but are not limited to slab delamination/spall repair, concrete patching,
crack sealing, chain link fence repair and realigning, sediments removal, and other
miscellaneous maintenance items and associated work.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Funding for the maintenance work will be from the Capital account “Road bridge repairs”.
No traffic disruption is anticipated for this work as two lanes of traffic will be maintained
throughout the project.
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REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Documents were picked up by eight (8) interested parties, and by the
closing date of Thursday, May 3, 2012, four (4) tenders had been received.
The tenders were reviewed by S.Shah, Design Engineer, who concurs with the above
recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
Xterra Construction Inc. Kitchener ON $436,940.49 $436,968.74 *
Jarlian Construction Inc. Burlington ON $477,984.35
Engineered Concrete Limited Kitchener ON $536,833.34
Steed & Evans Limited Thorold ON $689,277.40
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender T12-024
Bridge Maintenance Program 2012
The total budget for all phases of this project is $ 405,000.00
Estimated Cost for this Phase of
Work
Tender T12-024 costs, including HST 436,968.74
less: HST rebate on tender (43,464.84)
Net Cost Being Awarded 393,503.90 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 59,547.00
Total Estimated Cost for this Phase of Work 453,050.90 C
Budget for this Phase of Work
Federal Gas Tax 405,000.00
Total Budget for this Phase of Work 405,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (48,050.90) D
Balance in account, net of
encumbrances 181,714.98
Total Estimated Surplus/(Deficit) 133,664.08 E
The bridge repair program is a bi-annual program. The surplus from this year’s work will remain
in the account to be used for bridge rehabilitations in the 2014 program. Surplus funds from this
account may also be used to complete emergency or unplanned repairs to bridges.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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