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HomeMy WebLinkAboutLibrary - 2012-05-16Kp MINUTES OF BOARD OF TRUSTEES KITCHENER PUBLIC LIBRARY MEETING FOR KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:05 p.m. on Wednesday, May 16, 2012, by the Chair, Mr. Dan Carli, in the Caucus Room at City Hall. TRUSTEES PRESENT Ms. Jennifer Ball, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Mr. Mike Farwell, Councillor Kelly Galloway, Ms. Lynn Gazzola, Ms. Jacqueline McLaren. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Mr. Bruce MacNeil, Mr. David Sterritt, Councillor Berry Vrbanovic. SPECIAL GUESTS Ms. Chris Schnarr, Manager, Grand River Stanley Park Community Library and Ms. Sharron Smith, Manager, Readers' Advisory Services. 2. AGENDA REVIEW 12-30... On motion by Mr. Tim Blundon and seconded by Mr. Mike Farwell, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary /conflict of interest declarations. Kitchener Public Library Board 2 May 16, 2012 3. BOARD TRAINING PRESENTATION -Why KPL Matters The Chair welcomed Ms. Sharron Smith, Manager of KPL's Readers' Advisory Services and Ms. Chris Schnarr, Manager of KPL's Grand River Stanley Park Community Library. Ms. Sharron Smith explained Why KPL Matters by explaining how KPL enriches lives through the library's support of reading. [Ms. Lynn Gazzola joined the meeting.] Ms. Chris Schnarr explained Why KPL Matters by explaining how KPL has embraced technology, thereby leveling the playing field. A question and answer session followed. Other libraries and SOLS have asked for permission to use KPL's download instructions for e-books that staff prepared and posted on our website. Ms. Sonia Lewis complimented staff for their efforts. Mr. Carli thanked Ms. Sharron Smith and Ms. Chris Schnarr for a very informative presentation. The Board agreed that the training session provided by KPL staff was very useful. The information will be available to Board members if requested. A guest speaker from SOLS will be presenting at the June Board meeting. 4. MINUTES of the Board Meeting of Apri118, 2012. 12-31... On motion by Ms. Jennifer Ball and seconded by Councillor Kelly Galloway, it was RESOLVED that the Minutes of the Board Meeting of Apri118, 2012, be adopted. CARRIED 5. BUSINESS ARISING Ms. Sonia Lewis noted that a letter had been sent from the Library Board to various Members of Parliament concerning the service impact of budget cuts to the Community Access Program (CAP) funding, as requested at the April Board meeting. Kitchener Public Library Board 3 May 16, 2012 6. I. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates In the next few days Mr. Dan Carli will be emailing an update to all City Councillors, along with some photos of the central library construction and a copy of KPL's 2011 Annual Report. The Board agreed to contact each Councillor as a follow up to the Chair's email, and then contact their Councillor again as budget discussions at the City resumed. Donor & Volunteer Recognition Event Mr. Dan Carli reminded the Board of the opportunity to meet and socialize with KPL donors & volunteers at KPL's event on June 14 at 7:00 pm at the Victoria Park Pavilion. City of Kitchener's 100th Anniversary Kick off Event As outlined in the information provided in the Board package, downtown Kitchener will become the central point for the official kick off of the Celebration of Cityhood on Sunday, June 10, 2012, beginning at 12 noon and continuing until 5 pm. The Board was encouraged to wear their "evolve. literally" t-shirts, if able to attend. To further celebrate this milestone, Councillor Kelly Galloway identified an upcoming centennial event planned for July 15 in an attempt to break the record currently set for the World's Longest Picnic. (b) Facilities Planning & Building Committee Central LibrareT~ject Update Mr. Mike Farwell reported that the new central library structural concrete has been completed and the final roof slab on the new addition has been poured. All the new mechanical equipment has been delivered on site. The curtainwall installation will begin on the second floor of the new addition. The structural steel tie in between the new and existing building continues. Kitchener Public Library Board 4 May 16, 2012 (c) Finance Committee Apri12012 Financial Statements 12-32 ... On motion by Ms. Lynn Gazzola and seconded by Mr. Wayne Buchholtz, it was RESOLVED to accept the Apri12012 Financial Statement, as printed. CARRIED (d) Fundraising ad hoc Committee Updates Mr. Tim Blundon reported that the Community Campaign Plan for late 2012 was presented at the Fundraising Committee meeting on May 8. The timelines were outlined to the Board. An update of total gifts and pledges was also provided. (e) Report of the Secretary-Treasurer and CEO Updates The KPL Foundation met for its Annual General Meeting on May 9. The central library project continues to remain the Foundation s focus. KPL's 2011 Annual Report A copy of the 2011 Annual Report was provided in the Board package. A copy is also listed on the library's website. Incident Report Ms. Sonia Lewis provided an overview of incidents in the first quarter of 2012. No significant incidents were reported. Recognition of Service Ms. Sonia Lewis recognized Ms. Lynn Gazzola for her 5 years of service with the Library Board and presented her with a KPL volunteer award. Mr. Mike Farwell and Ms. Lynn Gazzola were also recognized with a provincial award for their 5 years of volunteer service. Emails distributed in Past Month No questions were noted. Kitchener Public Library Board 5 May 16, 2012 7. II. NEW BUSINESS None. 8. III. PRESENTATIONS (a) Report of Councillors Councillor Kelly Galloway reported that the City will be announcing the name of its new CAO by the end of next week. The Councillors approved the Multi-use Pathways and Trails Master Plan as presented at the Community and Infrastructure Services Committee meeting on May 7, 2012. The projected budget guideline increase and cuts by Council were noted by Councillor Kelly Galloway. Online voting for the colour facade of the Ontario & Duke Parking Garage is now available on the City's website. Free WiFi access will be installed in a number of City facilities this year. Reminder Mr. Carli asked the Board to please notify us if unable to attend the June Board meeting. Ms. Sonia Lewis also reminded the Public Service & Policy Committee members of their meeting at Main on June 5 at 6:30 pm. 9. ADTOURNMENT 12-33 ... There being no further business, on motion by Mr. Mike Farwell, it was RESOLVED to adjourn the meeting at 8:00 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 6 May 16, 2012 AAttachments Accompan~g May 16, 2012 Board Meeting] (a) Apri118, 2012 Library Board Minutes (b) June 2012 Calendar of Events (c) Apri12012 Financial Statement (d) Email Messages from CEO to KPL Board Apri111-May 8, 2012 (e) KPL's 2011 Annual Report (f) Handout re City of Kitchener's 100th Anniversary Kick off June 10, 2012