HomeMy WebLinkAboutFCS-12-122 - T12-053 Otto Street Reconstruction (Frederick St tREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-06-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services, 2214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2012-06-14
REPORT NO.:
FCS-12-122
SUBJECT:
T12-053 –Otto Street Reconstruction (Frederick Street to
Queen Street)
RECOMMENDATION:
That Tender T12-053 – Otto Street Reconstruction (Frederick Street to Queen Street), be
Kieswetter Excavating Inc., Heidelberg, Ontario
awarded to at their reduced scope tendered
price of $700,433.95, including provisional items and contingencies of $89,695., plus H.S.T. of
$91,056.41, for a total of $791,490.36.
BACKGROUND:
As part of the City of Kitchener’s ongoing efforts to improve the transportation network within the
downtown area and upgrade infrastructure which have reached the end of its useful life, the City
of Kitchener intends to complete the surface reconstruction, to current standards, of Otto Street
and the laneway connecting Otto Street to Queen Street. The project scope included a
Schedule B Class Streetscaping Environmental Assessment (EA) Study in order to extend the
official limits of Otto Street from its current terminus to Queen Street and open the road as a
public right of way. The EA was completed and filed with the Ministry of the Environment on
February 13, 2012.
The surface reconstruction will include installation of new curb and gutter, replacement of the
asphalt roadway and the installation of new sidewalk. Additional elements which are included
are realignment and replacement of the associated sanitary and storm sewers, new
streetscaping features such as improved lighting, landscaping, sidewalk links/ crossings to and
from points of interest (new garage, Centre in the Square, The Kitchener Public library) and
public art. The construction work of this project will be completed by the end of August 2012.
Funding for this project has been approved by council as part of the 2012 budget process.
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REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Documents were picked up by fourteen (14) interested parties, and by the
st
closing date of Thursday, May 31, 2012, six (6) tenders had been received.
The tenders were reviewed by K. Cobbe, IBI Group, the City’s Consultant for the project, and S.
Daniel, Project Manager who concur with the above recommendation.
The following tenders were received:
BidPrice Reduced Scope
Bid Price
Kieswetter Excavating Inc. Heidelberg ON $ 889,072.08 $ 791,490.36 *
Steed and Evans Limited Kitchener ON $ 890,440.00 $ 842,827.45
Sierra Construction (Woodstock) Limited Woodstock ON $ 947,750.90 $ 890,121.09
Capital Paving Inc. Guelph ON $ 994,750.90 $ 943,387.25
Network Sewer and Watermain Ltd. Cambridge ON $1,087,011.98 $ 987,781.64
Bel Air Construction Cambridge ON $1,156,480.36 $1,065,439.09
After the tender closed, due to budget restraints, items from the form of tender were either
deleted or changed in order to reduce the deficit in the account. The changes included a
reduction in the scope of adjacent parking lot rehabilitation, removal of decorative concrete
banding along the roadway, and the reduction or elimination of selected provisional items.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender T12-014
Otto St Reconstruction
The total budget for all phases of this project is $ 830,518.00
Estimated Cost for this Phase of
Work
Tender T12-014 costs, including HST 791,490.36
less: HST rebate on tender (78,728.74)
Net Cost Being Awarded 712,761.62 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 37,686.00
Total Estimated Cost for this Phase of Work 750,447.62 C
Budget for this Phase of Work
Sanitary Utility 20,000.00
Federal Gas Tax 483,468.00
Total Budget for this Phase of Work 503,468.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (246,979.62)D
Transfer from Downtown Improvements 30,720.00
Transfer from Urban Design Improvements 50,000.00
Transfer from Civic Centre Parking Garage 30,124.00
Transfer from various Transportation Services accounts 37,511.00
Transfer from Annual Roads Program 5,800.00
Centre in the Square 11,232.50
Storm Water Utility 59,735.00
Estimated Surplus/(Deficit) from previous phases 21,868.72
Total Estimated Surplus/(Deficit) 11.60 E
COMMUNITY ENGAGEMENT:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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