HomeMy WebLinkAboutFCS-12-125 - T12-054 Pandora Avenue and Troy Street ReconstructREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-06-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services, 2214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2012-06-15
REPORT NO.:
FCS-12-125
SUBJECT:
T12-054 – Pandora Avenue (Weber Street East to East
Avenue) Troy Street (Pandora to 100 m West of Pandora)
Road Reconstruction
RECOMMENDATION:
That Tender T12-054 – Pandora Avenue (Weber Street East to East Avenue) Troy Street
2153592 Ontario
(Pandora to 100 m West of Pandora) Road Reconstruction, be awarded to
Limited o/a Elgin Construction, St. Thomas, Ontario
at their corrected tendered price of
$1,511,929.68, including provisional items and contingencies of $242,143.30, plus H.S.T. of
$196,550.86, for a total of $1,708,480.54.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Pandora Avenue North (Weber
Street East to East Avenue) and Troy Street (Pandora Avenue North to approximately 53
meters west of Pandora Ave intersection). Reconstruction is scheduled to be completed over
two years – 2012 and 2013:
Phase 1: 2012 - Pandora Avenue North from Simeon Street to East Avenue
Phase 2: 2013 - Pandora Avenue North from Weber Street East to Simeon Street and Troy
Street
The infrastructure for the above noted project has generally reached the end of its useful life
and requires full replacement.
Pandora Avenue North between Weber Street East and East Avenue is approximately 700
meters long. The roadway is approximately 7 to 8.5 meters wide with two lanes and concrete
curb and gutter and concrete sidewalks on both sides of the roadway. Approximately 130
meters of the roadway is divided with a large centre median.
The project involves the proposed replacement of sewers, watermains, curbs, sidewalk and
services to the property line along Pandora Avenue North from Weber Street East to East
Avenue. The pavement will be reconstructed for the full width of Pandora Avenue North.
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The section of Troy Street to be reconstructed is between Pandora Avenue North and
approximately 53 meters west of the Pandora Avenue intersection. The roadway is
approximately 8 meters wide with two lanes and concrete curb on both sides of the roadway.
The project involves the proposed replacement of watermain, curbs, boulevards and services to
the property line along Troy Street. The pavement will be reconstructed for the full width of Troy
Street.
The administration, design and tendering of this project has been completed by our consultants,
MTE Consultants, in conjunction with City staff. The construction administration and inspection
of this project will be completed by MTE Consultants.
Partial funding for this project has been approved by council as part of the 2012 budget process.
The balance of the funding is included in the 2013 budget. A surplus is projected in the project
due to lower than anticipated construction pricing.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Documents were picked up by sixteen (16) interested parties, and by the
th
closing date of Thursday, June 14, 2012, ten (10) tenders had been received.
The tenders were reviewed by C. Spere, MTE Consultants Inc., the City’s Consultant for the
project, and S. Daniel, Project Manager who concur with the above recommendation.
The following tenders were received:
Corrected
Bid Price
Bid Price
2143592 Ontario Limited o/a Elgin Construction St. Thomas ON $1,694,017.21 $1,708,480.54
Terra-Alta Construction Ltd. Cambridge ON $1,936,516.89
Amico Infrastructures (Oxford) Inc. Woodstock ON $1,981,145.66
Steed and Evans Limited St. Clements ON $2,015,897.40
2008422 Ontario Limited o/a Euro Ex Woodstock ON $2,038,087.22
Construction
J. Weber Contracting Limited Breslau ON $2,146,025.67
Sierra Construction (Woodstock) Limited Woodstock ON $2,164,308.29
Verly Construction Group Inc. Mississauga ON $2,177,816.65
Terracon Underground Ltd. Brantford ON $2,228,990.28
Bel-Air Excavating & Grading Ltd. Cambridge ON $2,232,242.22
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tender T12-054
Pandora St Reconstruction
The total budget for all phases of this project is $ 2,576,490.00
Estimated Cost for this Phase of
Work
Tender T12-054 costs, including HST 1,708,480.54
less: HST rebate on tender (169,940.82)
Net Cost Being Awarded 1,538,539.72 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 107,443.00
Total Estimated Cost for this Phase of Work 1,645,982.72 C
Budget for this Phase of Work
Storm Water Utility 233,304.00
Federal Gas Tax 238,000.00
Water Utility 635,018.00
Sanitary Utility 942,607.00
Intensification Allowance 36,810.00
Total Budget for this Phase of Work 2,085,739.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 439,756.28 D
Estimated Surplus/(Deficit) from previous phases 24,877.97
Total Estimated Surplus/(Deficit) 464,634.25 E
MTE’s Cost estimate was $2,500,000. This estimate was based on the most recent tenders for
similar projects that MTE has completed. It should be noted that projects were completed
during the 2011 construction season and unit rates for most items (most notably asphalt) are
less expensive than last year. Any surplus funds will be returned to their respective funding
sources.
COMMUNITY ENGAGEMENT:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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