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HomeMy WebLinkAbout2012-06-18COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MINUTES JUNE 18, 2012 CITY OF KITCHENER The Community and Infrastructure Services Committee met this date, commencing at 2:02 pm. Present: Councillor K. Galloway - Chair Councillors S. Davey, Y. Fernandes, B. Ioannidis, Z. Janecki, B. Vrbanovic, P. Singh and D. Glenn-Graham. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance & Corporate Services M. Seiling, Interim Deputy CAO, Community Services Department M. Hildebrand, Director of Community Programs and Services J. McBride, Director of Transportation Planning S. Turner, Director of By-law Enforcement A. Pinard, Director of Planning J. Witmer, Director of Operations S. Ross, Assistant City Solicitor J. Sheryer, Assistant City Solicitor D. Campbell, Manager, Community Resource Centres D. Ross, Manager, Development Review K. Woodcock, Manager, Service Coordination & Improvement B. Wagner, Supervisor, Salary Administration B. Bateman, Senior Planner B. Soye, Senior Employee Relations Specialist C. Goodeve, Committee Administrator CSD-12-086 - ONLINE NEIGHBOURHOOD ASSOCIATION PROGRAM REGISTRATION 1. The Committee considered Community Services Department report CSD-12-086, dated May 17, 2012 regarding the implementation of the online neighbourhood association program registration project. Ms. D. Campbell advised that traditionally, neighbourhood association program registration has been managed through in person manual systems, with payment options limited to either cash or cheque. She stated that in 2010, a pilot project was implemented with the Forest Heights Neighbourhood Association, Downtown Neighbourhood Alliance, Kingsdale Neighbourhood Association and Williamsburg Community Association to utilize the City’s CLASS system to provide online program registration and varied payment options. She added that feedback on the pilot project was gathered from more than 200 program participants, which consistently indicated satisfaction with the convenience of online registration and enhanced payment options. Accordingly, it is recommended that, subject to budget deliberations, the pilot project transition into ongoing status and online program registrations be implemented for other neighbourhood associations starting in 2014. Ms. Amy Riddell, Co-Chair, Online Registration Project Working Group, Ms. Janet Lilley, Kingsdale Neighbourhood Association, Ms. Patricia Archambault, Forest Heights Community Association, Ms. Donna Kuehl, Downtown Neighbourhood Alliance, and Ms. Lesley Rice, Williamsburg Community Association were in attendance in support of the staff recommendation. Ms. Riddell advised that the use of the CLASS system for neighbourhood association programs has streamlined registration, enhanced financial reporting, expanded marketing opportunities and increased accessibility of registration to the public. She added that offering program registration online significantly reduced the lengthy lineups for in person registrations as well as the risks associated with handling cash and cheques. She noted that payment options now include cash, cheque, credit card and debit, adding program information is now available on the City website through Webreg, in Leisure magazine and neighbourhood association newsletters. She commented that they have received very positive responses to the pilot project and encouraged the Committee to support moving forward with this initiative. In response to questions, Ms. Riddell advised that the cost for the pilot project was split between the City and participating neighbourhood associations. She stated that the neighbourhood associations either increased program fees or accepted a reduction in overall program revenues to cover the additional costs. She pointed out that previously Forest Heights Community Association might cancel 12 to 15 classes due to lower than anticipated COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 60 - CITY OF KITCHENER CSD-12-086 - ONLINE NEIGHBOURHOOD ASSOCIATION PROGRAM REGISTRATION 1. (CONT’D) registration. However, the online program allows neighbourhood associations to develop a waiting list as well as track registration and open up more sessions if there is a high level of interest. She noted that only three classes have been cancelled since the pilot project was implemented. She responded further that Forest Heights Community Association, observed a noticeable increase in program participants through the online registration project. Ms. Lilley added that the Kingsdale Neighbourhood Association experienced an increase in participants, but it is unclear as to what portion can be attributed to having a new community centre. Ms. Kuehl indicated that the Downtown Neighbourhood Alliance also had an increase for programs geared toward younger age groups, but there was limited change for other programming. Ms. Rice advised that the Williamsburg Community Association has experienced a 13% increase in program registration. She commented that the additional costs related to the pilot project are off-set by the convenience in being able to register online. Ms. Riddell added that online registration allows parents with young children, who in the past might not have been able to wait in line for hours, to have an opportunity to register for a program; thereby resulting in a more equitable registration process. She commented that online registration has also improved customer service by informing people automatically when a program is full, as opposed to someone reaching the front of a line only to find out that the program they had been waiting to register for is no longer available. Questions were raised regarding the overall participation for the online program registration pilot project. Ms. Campbell advised that in 2011/2012 for the programs offered by the four participating neighbourhood associations, 37% of registrations took place online. She added that 61% of all payments were made using credit cards. She noted that the use of debit and credit payments resulted in a substantial decrease in NSF cheques and subsequent efforts by neighbourhood association volunteers to recover those funds. Ms. Wanda Kampijan and Ms. Terri Niklaus, Country Hills Recreation Association (CHRA) addressed the Committee to request that the online program registration project be implemented for the Country Hills Recreation Association in 2013. Ms. Kampijan expressed concerns that not having an online registration system could act as a barrier to attracting volunteers, given the labour intensive process for manual record keeping as well as asking a volunteer to be responsible for significant sums of money. She commented that the CHRA continually receives requests from program participants for the ability to register online, adding that this would alleviate concerns related to recording each financial transaction manually. She stated that while this timing would be in advance of what is recommended by City staff, she is confident that the CHRA has the capacity to participate in 2013. Questions were raised regarding the barriers to implementing the online program registration system for other neighbourhood associations, such as the CHRA, in 2013. Ms. Campbell advised that a cost sharing formula was developed based on registration and financial data collected over the past two years, which takes into account: recovery of credit card fees; CLASS system maintenance fee equivalent to that for direct City programs; and, additional operating cost associated with increased staff wages. To accommodate this, the Working Group determined that 14% of the revenues generated by neighbourhood associations’ programming would be retained by the City to be applied towards the identified expenditures. She estimated the total costs for those items at $16,000. per community centre where participating neighbourhood association programing is offered. She added that the neighbourhood association would be responsible for approximately $8,000., with the City covering the remaining costs. She stated that the recommended delayed until 2014 was made to avoid further expenses in 2013, which is anticipated to be a challenging budget year. Mr. D. Chapman further clarified that the costs to roll-out this project to all neighbourhood associations has been estimated at approximately $176,000. He clarified that Kitchener would not generate any additional revenue through this initiative; rather, the City retains 14% of the revenue generated by the neighbourhood association’s program as a means of recovering the project costs that are to be funded by the neighbourhood association. He noted that the City would still be responsible for accommodating the remaining $88,000. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 61 - CITY OF KITCHENER CSD-12-086 - ONLINE NEIGHBOURHOOD ASSOCIATION PROGRAM REGISTRATION 1. (CONT’D) Concerns were raised regarding the proposed staff wage increase in order to implement the online program registration project. Ms. Campbell advised that the increase is required to cover the difference in wages associated with changing staff positions from a Community Centre Attendant to a Community Resource Centre Clerk. Ms. B. Wagner clarified that Community Centre Attendants fall under the 9000 Series work group. She stated that these employees typically work at the Centres during evenings and on weekends, providing customer service and overseeing the facilities; however, the job description is limited to manual assistance and does not allow for the use of a computer. She noted that using a computer changes the position to that of a Community Resource Centre Clerk, which falls under a different bargaining unit at a higher rate of pay. On motion, Councillor P. Singh brought the recommendation contained in Report CSD-12- 086 forward for consideration, save and except Paragraph 3, which was replaced with a new clause directing staff to enable two to three neighbourhood associations, including the CHRA, to participate in the online program registration project in 2013 without increasing staff resourcing costs. Councillor B. Vrbanovic brought forward an amendment to Councillor Singh’s motion, which was accepted as friendly, removing the set number of neighbourhood associations participating in 2013 and to further direct staff to report back in September / October 2012 with options to potentially accelerate the timeframe for other interested neighbourhood associations as well as minimizing implementation costs. Councillor Vrbanovic requested that additional information be provided regarding the 9000 Series job descriptions not permitting the use of a computer. He noted that this information may need to be provided at an in-camera meeting of Council, as it deals with a labour relations matter. Carried Unanimously The following motion was on a recorded vote by all members present. Mayor C. Zehr and Councillor F. Etherington were not in attendance this date. On motion by Councillor P. Singh - it was resolved: “That subject to Council’s 2013 Operating budget deliberations, the online neighbourhood association program registration project be approved and its status amended from pilot to on-going, as outlined in Community Services Department report CSD-12-086; and, That the Deputy Chief Administrative Officer (CAO) of Community Services be authorized to develop a memorandum of understanding with participating neighbourhood associations, subject to the satisfaction of the City Solicitor; and, That staff be directed to expand the number of neighbourhood associations participating in the online program registration project in 2013, inclusive of, but not limited to the Country Hills Recreation Association, while not incurring additional staff resourcing costs and report back in September / October 2012 with options to potentially accelerate the timeframe for other interested neighbourhood associations as well as minimizing implementation costs; and further, That in subsequent years, the Deputy CAO of Community Services be authorized to execute amendments to the memorandum of understanding, including additions to participating neighbourhood associations, pending operating budget approval and subject to the satisfaction of the City Solicitor.” COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 62 - CITY OF KITCHENER CSD-12-083 - DEMOLITION CONTROL APPLICATION DC12/13/K/ATP 2. - 504 KRUG STREET The Committee considered Community Services Department report CSD-12-083, dated May 28, 2012 recommending approval of Demolition Control Application DC12/13/K/ATP for the property municipally known as 504 Krug Street, subject to conditions. In response to questions, Ms. D. Ross confirmed that the proposed demolition and redevelopment is required in order to remediate an existing soil contamination issue. She noted that the existing dwelling needs to be removed to facilitate the site clean-up. On motion by Councillor B. Ioannidis - it was resolved: “That Demolition Control Application DC12/13/K/ATP requesting permission to demolish one (1) single detached dwelling located at 504 Krug St, owned by Ana DaSilva, be approved with the following condition: That the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: In the event that construction of the new dwelling unit is not substantially complete within two years from the day demolition of the existing residential property is commenced, the Clerk may enter on the collector’s roll, to be collected in like manner as municipal taxes, $20,000. for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued.” INS-12-050 - ON-STREET PARKING REGULATIONS - MOUNT HOPE STREET 3. The Committee considered Infrastructure Services Department report INS-12-050, dated June 6, 2012 recommending the removal of the existing January 1 - March 31 parking prohibition on Mount Hope Street. On motion by Councillor B. Ioannidis - it was resolved: “That the Uniform Traffic By-law, be amended to remove the existing January 1 - March 31 parking prohibition on Mount Hope Street between York Street and Eden Avenue, as outlined in Infrastructure Services Department report INS-12-050.” INS-12-051 - ON-STREET PARKING REGULATIONS - THE COUNTRY WAY 4. The Committee considered Infrastructure Services Department report INS-12-051, dated June 6, 2012 recommending a parking prohibition for a portion of The Country Way. On motion by Councillor B. Ioannidis - it was resolved: “That the Uniform Traffic By-law, be amended to prohibit parking at any time on the inner curve (odd house number side) of The Country Way from a point 125 metres west of Old Country Drive to a point 41 metres west thereof, as outlined in Infrastructure Services Department report INS-12-051.” INS-12-048 - ON-STREET PARKING REGULATIONS - FALLOWFIELD DRIVE 5. The Committee considered Infrastructure Services Department report INS-12-048, dated June 5, 2012 recommending a parking prohibition for the north side of Fallowfield Drive. On motion by Councillor B. Ioannidis - it was resolved: COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 63 - CITY OF KITCHENER INS-12-048 - ON-STREET PARKING REGULATIONS - FALLOWFIELD DRIVE (CONT’D) 5. “That the Uniform Traffic By-law, be amended to prohibit parking at any time on the north side of Fallowfield Drive from Block Line Road to a point sixty (60) metres west of Britton Place, as outlined in Infrastructure Services Department report INS-12-048.” CSD-12-102 - NOISE EXEMPTION - 552 HIDDEN VALLEY ROAD 6. The Committee considered Community Services Department report CSD-12-102, dated June 12, 2012 recommending a noise exemption for an event being held on August 11, 2012 at 552 Hidden Valley Road. On motion by Councillor B. Ioannidis - it was resolved: “That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Michael Saunders for a fundraising event to be held at 552 Hidden Valley Road on Saturday August 11, 2012, between the hours of 2:00 PM and 10:00 PM.” INS-12-052 - HEAVY TRUCK DETOURING DURING COURTLAND AVENUE 7. RECONSTRUCTION The Committee considered Infrastructure Services Department report INS-12-052, dated June 6, 2012 recommending a temporary heavy truck detouring route due to the reconstruction of Courtland Avenue. In response to questions, Mr. J. McBride advised that all of the streets proposed for the detour currently permit heavy truck traffic from 7:00 a.m. to 7:00 p.m. He stated to adequately service local businesses and accommodate through traffic, 24 hour heavy truck access is required for this area. He agreed to circulate to the Committee copies of any complaints received from area residents pertaining to the heavy truck detour. On motion by Councillor B. Ioannidis - it was resolved: “That the following roadways be designated on a temporary basis as twenty-four (24) hour heavy truck routes from July 3 through to August 10, 2012: Homer Watson Boulevard from Ottawa Street to Hoffman Street; Hoffman Street from Homer Watson Boulevard to Highland Road; Highland Road from Hoffman Street to Stirling Avenue; and, Stirling Avenue from Highland Road to Courtland Avenue.” CSD-12-087 - DEMOLITION CONTROL APPLICATION DC12/12/C/MV 8. - 122 AND 126 COURTLAND AVENUE EAST The Committee considered Community Services Department report CSD-12-087, dated May 28, 2012 recommending approval of Demolition Control Application DC12/12/C/MV for the properties municipally known as 122 and 126 Courtland Avenue East, subject to conditions. Ms. Sally Gunz and Mr. John Bergen were in attendance with respect to the proposed demolition control application. Ms. Gunz expressed concern that while she received notice from the City with respect to this matter, her neighbour, Mr. Bergen did not; even though he lives closer to the subject properties. She spoke to the previous difficulties this neighbourhood has had with intensification, noting the subject properties are proposed to be redeveloped with 27 new residential units. She commented that this area is bookended by two Heritage Conservation Districts and has an interconnected network of laneways. She encouraged the City to ensure the redevelopment is designed in such a manner that is sympathetic to the surrounding neighbourhood. In response to questions, Ms. D. Ross advised that notices are circulated to everyone who lives within 60 meters of the subject property and generally sent two weeks prior to the COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 64 - CITY OF KITCHENER CSD-12-087 - DEMOLITION CONTROL APPLICATION DC12/12/C/MV 8. - 122 AND 126 COURTLAND AVENUE EAST (CONT’D) meeting date. She confirmed that Mr. Bergen was on the circulation lists, noting that she was unsure as to why he did not receive a notice. She indicated that the proposed redevelopment would need to meet the standards outlined in the City’s Urban Design Guidelines and agreed to provide information prior to the June 25, 2012 Council meeting regarding the considerations that are being given to possible heritage components as well as laneway connectivity. On motion by Councillor B. Ioannidis - it was resolved: “That Demolition Control Application DC12/12/C/MV requesting permission to demolish a duplex and single detached dwelling located at 122 and 126 Courtland Avenue East owned by C. Andronikou, be approved with the following condition: That the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: In the event that construction of the new dwelling unit is not substantially complete within 2-years from the day demolition of the existing residential property is commenced, the Clerk may enter on the collector’s roll, to be collected in like manner as municipal taxes, $20,000. for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued.” CSD-12-085 - KITCHENER-WATERLOO HUMANE SOCIETY CONTRACT 9. The Committee considered Community Services Department report CSD-12-085, dated June 11, 2012 recommending an agreement with the Kitchener-Waterloo Humane Society for the provision of various animal control related services. Mr. S. Turner reviewed the report, advising that both parties are recommending an initial two year term for the draft contract. He stated that the goal is for subsequent contracts to have four year terms. He indicated that a 2% inflationary increase for 2012 and 2.75% in 2013 are proposed for the new contract. In response to questions, Mr. Turner advised that the purpose of the proposed contract terms is to offset the expiry date of future contracts, so as not to coincide with the term of Council. He stated that this change would mean that a newly elected Council would not be required to consider such an extensive contract early in their term. Questions were raised regarding the increases proposed for the new contract. Ms. J. Sheryer confirmed that once the contract is finalized those increases would become non- negotiable and estimated that the contract could be finalized over the next couple of weeks. At the request of Councillor J. Gazzola, Mr. Turner agreed to provide a summary comparing the 2010 and 2011 revenues and expenses under the previous contract. On motion by Councillor B. Vrbanovic - it was resolved: “That the Mayor and Clerk be authorized to execute agreements, subject to the satisfaction of the City Solicitor, with the Kitchener-Waterloo and North Waterloo Humane Society and the Corporation of the City of Waterloo, for the provision of animal control, pound, dog licensing, and animal by-law enforcement services, as well as the animal spay-neuter program.” COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 65 - CITY OF KITCHENER CSD-12-061 - PROPOSED ZONE CHANGE APPLICATION ZC 12/03/COK/BB 10. - CITY-INITIATED CHANGES TO MINIMUM DISTANCE SEPARATION REGULATIONS FOR GROUP HOMES AND DEFINITIONS The Committee considered Community Services Department report CSD-12-061, dated June 18, 2012 regarding proposed changes to the City’s Zoning By-law with respect to minimum distance separation regulations and definitions for group homes. Mr. B. Bateman reviewed the report, advising that the proposed changes are being brought forward as a result of a human rights applications filed by The Dream Team against the municipalities of Toronto, Kitchener, Sarnia, and Smiths Falls over zoning regulations pertaining to group homes. He stated that through mediation with the Ontario Human Rights Commission, a compromise solution was reached, whereby the City agreed to initiate the process to amend its Zoning By-law. He added that as part of that agreement, any changes to the City’s Zoning By-law needs to involve public consultation. Accordingly, staff are seeking approval to proceed with the proposed changes, which are anticipated to be brought forward to the September 24, 2012 statutory public meeting. In response to questions, Mr. S. Ross advised that the City’s Zoning By-law did not differentiate between the different types of group homes and contained one blanket minimum distance separation policy. He stated that the intent of the proposed changes is to recognize the difference between non-correctional and correctional group homes. He indicated that as part of the mediated agreement, it was established that the 400 metre minimum distance separation would only apply to correctional group homes. Mr. J. Willmer clarified that no separation distance would be applied to non-correctional group homes. Councillor Y. Fernandes expressed concerns that public notification was not required when a group home was proposed to be located in a residential neighbourhood. She stated that while she supports inclusiveness, she has previously experienced on-street parking issues related to group home support staff and questioned how such issues could be addressed. Ms. D. Ross suggested that where those issues have been identified, changes could be made to the City’s on-street parking regulations, or through increased enforcement of the existing Parking By-law. On motion by Councillor B. Ioannidis - it was resolved: “That Community Services Department report CSD-12-061, regarding a City-initiated Zone Change with respect to the minimum distance separation regulations and definitions for Group Homes, be received for information; and, That staff be directed to commence drafting a proposed by-law to amend Group Home regulations and definitions in accordance with a general agreement of understanding between the Dream Team, the Human Rights Legal Support Centre and the City of Kitchener; and further, That the Statutory Public Meeting to discuss the proposed Zoning By-law amendments for Group Homes be scheduled for September 24, 2012.” INS-12-016 - DRAFT TRANSPORTATION MASTER PLAN 11. The Committee considered Infrastructure Services Department report INS-12-016, dated June 7, 2012 recommending the release of the draft Transportation Master Plan (TMP) for public review. Mr. J. McBride reviewed the report and introduced Mr. Don Drackley, IBI Group, whose company prepared the draft TMP. Mr. Drackley presented the draft TMP, advising that Kitchener has adopted a number of transportation-related master plans. He stated that the purpose of the TMP is to integrate those transportation policies dealing with parking, traffic calming, cycling, multi-use pathways and trails, transportation demand management (TDM), strategic street improvements and urban design to create one single transportation plan. He indicated that the TMP defines and prioritizes a transportation network that is supportive of all modes of travel, including walking, COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 66 - CITY OF KITCHENER INS-12-016 - DRAFT TRANSPORTATION MASTER PLAN (CONT’D) 11. cycling and public transit. He added that it also directs how the City should continue to maintain and improve its street network, while reducing dependence on single occupant vehicles. He noted that the TMP is intended to work in conjunction with Region of Waterloo initiatives that support this balance of transportation modes. He pointed out that Kitchener’s network of local streets is almost able to serve travel needs over the next 20 years, with only the following major gaps, being: River Road extension linking River Road at King Street with Bleams Road at Manitou Drive; Extension of Strasburg Road south to New Dundee Road; and, Completion of the Block Line Road extension. Mr. Drackley advised that travel forecasts for Kitchener show that any continuation of the current local travel behaviour would have significant impacts on the ability to move about the City in the future, and would require up to a doubling of infrastructure investment to maintain the present level of transportation service. He stated that continued auto dependence over the next 20 years is not sustainable from either a community or financial perspective. Accordingly, the TMP sets out goals to reduce this auto dependence by 2031. Questions were raised as to whether the TMP represented a duplication of efforts given the number of plans the City already has in place concerning transportation. Mr. McBride advised that the TMP provides the basis for development of the transportation section in the new Official Plan (OP) to reflect the shift towards a more inclusive and sustainable choice of travel modes for the public. Mr. Drackley added that the TMP does not overlap with the City’s TDM, Cycling or Trails Master Plans; rather, it serves to integrate those policies into one plan, which can serve as a quick reference guide. At the request of Councillor Y. Fernandes, Mr. McBride agreed to provide further information on the costs associated with conducting the TDM, Cycling and Trails Master Plans. In response to further questions, Mr. Drackley advised that the traffic model used for the City’s TMP was based on the model created by the Region to identify future demand. He stated that with respect to public transit, it is all predicated on use. He commented that if additional resources were applied toward transit instead of addressing the identified network gaps, this could possibly serve to delay the need for more roads. He noted that all three of the aforementioned road network gap projects are already recommended in the Regional TMP. He stated that a network gap was identified in Southwest Kitchener due to the increased traffic demand associated with planned growth in that part of the City. He added that regardless of alignment, the extension of Strasburg Road south to New Dundee Road is needed to address those forecasted deficiencies. Clarification was requested regarding the public consultation planned for the TMP. Mr. McBride advised that the draft TMP is intended to be released for public input, which will include circulation to the City’s various advisory committees. He added that a second Public Information Session is scheduled to be held in September 2012, with the results being incorporated into the final report; which is anticipated to be brought forward for the Committee’s consideration in the fall of 2012. Councillor B. Vrbanovic inquired as to the inclusion of the policies regarding the clearing of snow from City sidewalks. Mr. Drackley advised that those were based upon the best practices implemented by other municipalities to identify, prevent and remove barriers to accessibility. He commented that if people are not able to walk to a bus stop due to the snow accumulated on the sidewalk, then this discourages the use of public transportation. He agreed to provide a list of those municipalities that have sidewalk snow removal programs. Councillor Fernandes expressed concern with including references to the River Road extension as well as the Strasburg Road extension prior to a final determination being made on those two matters. She suggested that it might be preferable to delay consideration of the finalized TMP to the winter of 2013 to allow time for those issues to be resolved. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 67 - CITY OF KITCHENER INS-12-016 - DRAFT TRANSPORTATION MASTER PLAN (CONT’D) 11. Mr. McBride commented that the TMP identified a need for a corridor between Huron Road and New Dundee Road. He stated that even if the Strasburg Road extension was not build, this would not eliminate the need for a north/south link on that side of the City. He advised that the reason for the proposed timing was to allow for the incorporation of the TMP policies into the new OP. Mr. A. Pinard confirmed that the second draft of the City’s new OP is anticipated to be brought forward in the fall of 2012, with the final version to come forward in the winter of 2013. He acknowledged that while the final version of the new OP could be adjusted to incorporate the TMP’s transportation policies, that draft was not intended to receive the same degree of public consultation as compared to the earlier versions. He noted that the first opportunity the community would have to review the incorporated transportation policies, would be when staff were intending to seek final approval of the new OP. On motion, Councillor Y. Fernandes brought the recommendation contained in Report INS- 12-016 forward for consideration, with an amendment to the second paragraph directing staff to report back with the findings of the public consultation and seek final approval of the TMP in the winter of 2013. Carried The following motion was voted on and on a recorded vote, with Councillors D. Glenn-Graham, Z. Janecki, Y. Fernandes, K. Galloway, S. Davey, J. Gazzola, B. Vrbanovic and P. Singh voting in favour; and, Councillor B. Ioannidis voting in opposition. Mayor C. Zehr and Councillor F. Etherington were not in attendance this date. On motion by Councillor Y. Fernandes - it was resolved: “That the Draft Transportation Master Plan prepared by IBI Group, dated May 2012, be received and released to the public for review and to provide comments and input to the City; and further, That staff be directed to report back to a future Community and Infrastructure Services Committee meeting in the winter of 2013 on the results of the public consultation and to seek final approval of the Transportation Master Plan.” INS-12-042 - BLOCK LINE ROAD TRAFFIC OPERATIONS ANALYSIS 12. - HOMER WATSON BOULEVARD TO WESTMOUNT ROAD The Committee considered Infrastructure Services Department report INS-12-042, dated June 6, 2012 recommending approval of the Block Line Road Traffic Operations Analysis. Mr. J. McBride reviewed the report and introduced Mr. Stephen Keen, HRD, whose company prepared the Traffic Operations Analysis. Mr. Keen presented the Traffic Operations Analysis for Block Line Road, advising that the primary objective was to identify infrastructure needs, given the anticipated growth related to the extension of Block Line Road to Courtland Avenue as well as increased development within the southwest area of the City. He indicated that Block Line Road is identified as a core cycling facility within the Cycling Master Plan and the inclusion of cycling facilities were required to maintain the integrity of the City’s cycling infrastructure. He then reviewed the measures that will be implemented to address the identified deficiencies in the existing road corridor. In response to questions, Mr. Keen provided an overview of the various locations where traffic lights and new cycling facilities are proposed to be installed along Block Line Road. He advised that traffic volumes were provided by the Region of Waterloo and indicated that Block Line Road has a total daily volume of 11,000 vehicles. It was estimated that once the Block Line Road extension from Lennox Lewis Way to Courtland Avenue was completed, the total daily volume would grow to 15,000 vehicles. He noted projections have shown that the additional volume decreases significantly as of Strasburg Road, which is why it is being recommended that the four lanes do not need to continue beyond that point. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE JUNE 18, 2012 - 68 - CITY OF KITCHENER INS-12-042 - BLOCK LINE ROAD TRAFFIC OPERATIONS ANALYSIS 12. - HOMER WATSON BOULEVARD TO WESTMOUNT ROAD (CONT’D) Mr. D. Chapman confirmed that the Development Charge (DC) Reserve Fund ended the year better than was projected during the 2012 budget process; and, accordingly a portion of this project is intended to be funded through DCs. He noted that funding the improvements to Block Line Road would not impact any other previously approved projects that are also funded through DCs. Mr. J. Willmer added that the general principle is that if eligible a project should be funded through DCs, rather than impacting the tax base. On motion by Councillor P. Singh - it was resolved: “That the Block Line Road Traffic Operations Analysis (Homer Watson Boulevard to Westmount Road) prepared by HDR Corporation, dated May, 2012, be approved; and further, That the necessary funding to implement the reconstruction be allocated from the Road Resurfacing program, the Cycling Master Plan program and the Development Charge Fund as outlined in the Financial Implications section of Infrastructure Services Department report INS-12-042.” CSD-12-097 - LEISURE FACILITIES MASTER PLAN (LMFP) UPDATE 13. The Committee considered Community Services Department report CSD-12-097, dated June 7, 2012 regarding the status of the remaining recommendations in the Leisure Facilities Master Plan (LMFP). Councillor Y. Fernandes suggested that the frequency with which the LMFP is updated should be increased to at least once per term of Council. Councillor K. Galloway commented that while the City has master plans in place, such as the LFMP, it is not able to implement a number of the recommended actions. She expressed concerns that growing areas of the City are under serviced in terms of recreational and leisure facilities. She commended staff on the work that has been completed over the past seven years to implement the LFMP. INS-12-049 - HOWARD ROBERTSON SCHOOL CROSSING GUARD SERVICES 14. The Committee was in receipt of Infrastructure Services Department report INS-12-049, dated May 30, 2012 regarding a review of the adult crossing guard location for Howard Robertson Public School and the relocation of the crossing guard to the signalized intersection of Morgan Avenue at Fairway Road. Councillor B. Vrbanovic expressed concerns as to whether all traffic safety issues were taken into consideration with respect to the crossing guard location servicing Howard Robertson Public School. ADJOURNMENT 15. On motion, the meeting adjourned at 6:17 p.m. C. Goodeve Committee Administrator