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Home My WebLink AboutCAO-12-033 - EDAC & DAC Terms of Reference ChangesREPORT TO:Finance & Corporate Services Committee DATE OF MEETING: August 13, 2012 SUBMITTED BY: Rod Regier, Executive Director, Economic Development PREPARED BY: Tracey DeVille, Executive Assistant, Economic Development WARD(S) INVOLVED: All DATE OF REPORT: August 1, 2012 REPORT NO.: CAO-12-033 SUBJECT: Economic Development Advisory Committee and Downtown Advisory Committee Terms of Reference Changes RECOMMENDATION: That the revised Terms of Reference for the Economic Development Advisory Committee be approved; and, That the revised Terms of Reference for the Downtown Advisory Committee, including a name change to Downtown Action and Advisory Committee be approved. REPORT: At its June 27, 2012 meeting, the Economic Development Advisory Committee approved changes to their Terms of Reference, as attached. At its June 28, 2012 meeting, the Downtown Advisory Committee approved changes to their Terms of Reference, including a name change to the Downtown Action and Advisory Committee, as attached. FINANCIAL IMPLICATIONS: Nil. ACKNOWLEDGED BY: Rod Regier, Executive Director, Economic Development ë ó ï COUNCIL POLICY RESOLUTION POLICY NUMBERDATE: : I-90 APRIL 4, 2005 AMENDED : JUNE 28, 2012 POLICY TYPE : BOARD and COMMITTEE SUBJECT : DOWNTOWN ACTION & ADVISORY COMMITTEE – TERMS OF REFERENCE (FORMERLY DOWNTOWN ADVISORY COMMITTEE) 1. Purpose and Scope The primary purpose of the Downtown Action & Advisory Committee is to assist the Economic Development Division with the implementation of various initiatives of the Downtown Kitchener Action Plan and to advise City Council on matters that impact the Downtown and its adjacent neighbourhoods. 2. Committee Composition and Reporting Councilor – Ward 9 Councilor – Ward 10 Executive Director of the Downtown Kitchener BIA or delegate Five (5) City Residents* Five (5) Downtown Businesses** Five (5) Downtown Building Owners or Local Developers *In selecting residents, preference may be given to those applicants who live in the Downtown or surrounding neighbourhoods, and/or who demonstrate a willingness and interest in being actively involved in volunteering their time, energy and/or expertise. **In selecting downtown business representatives, the City will endeavour to ensure broad representation among all types of downtown businesses (ex: restaurant, retail, service, office, professional, etc.). Members will be appointed for a term of two years ending November 30. The Committee shall, from amongst its members, choose a Committee Co-Chair who is not a member of Council, to co-chair the committee with the appointed Council Co- Chair. Meetings will be held monthly or at the call of the Chair and minutes will be kept by the committee secretary who will distribute the minutes to all of Council and the Corporate Management Team. All meetings shall be conducted in accordance with Council's Procedural By-law. The Committee shall report through the Finance and Corporate Services Committee unless the Council Co-Chair deems it expedient that a report be made directly to KITCHENERPage 1 of 2 DECEMBER 2006 ë ó î POLICY NUMBER: I-90 POLICY TYPE: BOARD and COMMITTEE SUBJECT: DOWNTOWN ADVISORY COMMITTEE – TERMS OF REFERENCE Council. Should the Committee feel a sub-committee is required to deal with specific issues or initiatives of the Downtown Kitchener Action Plan, such sub-committee shall be ad hoc in nature, with specific, clearly articulated mandate. Membership on sub- committees may be expanded to include people who are not advisory committee members, to take advantage of individual expertise. A quorum shall be five (5) members. 3. Responsibilities (a). The primary responsibility of this Committee is to actively assist with the implementation of the various action items of the Downtown Kitchener Action Plan. This could include, for example, assisting with the execution of new festivals and events, assisting with the development of new policies or master plans, etc. As a result, Committee members may be asked to volunteer time over-and-above time required for regularly scheduled meetings. (b) In addition, the Committee may be asked by City staff or Council, to advise on matters, reports or decisions that have significant importance to the Downtown, which are not specific to the mandate of other advisory committees (such as Arts & Culture Advisory Committee, Safe & Health Advisory Committee, Heritage Kitchener, etc.). (c) Upon completion of the current Downtown Kitchener Action Plan, the Committee will be asked to advise on the development of a new action plan or similar strategic document. KITCHENER Page 2 of 2 DECEMBER 2006 ë ó í COUNCIL POLICY RESOLUTION POLICY NUMBERDATE: : I-95 APRIL 4, 2005 AMENDED : DECEMBER 4, 2006 POLICY TYPE : BOARD and COMMITTEE SUBJECT : ECONOMIC DEVELOPMENT ADVISORY COMMITTEE – TERMS OF REFERENCE 1. Purpose and Scope The primary purpose of the Economic Development Advisory Committee is to advise Council and the Economic Development Division of the City of Kitchener in the development and on-going implementation of economic development strategies and initiatives. 2. Committee Composition and Reporting The goal of the composition of the committee is to ensure representation across sectors while maintaining flexibility to align membership with the Kitchener Economic Development Strategy (KEDS) The committee will consist of 19 members including: Three (3) Members of City Council, One (1) Member of the Community at Large, and 15 members which should generally be representative of the following Business Sectors: High Tech Manufacturing Marketing Financial (Banking) Downtown Retail Business Downtown Office Owner Consultant Industry Hospitality/Convention/Tourism Industry ICI Realtor Health Sciences Major Retail (Outside of Downtown) Education Housing Development Arts & Culture Labour Council Members will be appointed for a term of four years, staggered with an overlap 50/50 split to ensure that the committee has continuous coverage, the maximum of eight years. The Committee shall, from amongst its members, choose a Committee Co- Chair annually who is not a member of Council, to co-chair the committee with the appointed Council Co-Chair. Meetings will be held monthly or at the call of the Chair and minutes will be kept by the committee administrator who will distribute the minutes to all of Council and the Corporate Management Team. All meetings shall be conducted in accordance with KITCHENERPage 1 of 3 DECEMBER 2006 ë ó ì POLICY NUMBER: I-95 POLICY TYPE: BOARD and COMMITTEE SUBJECT: ECONOMIC DEVELOPMENT ADVISORY COMMITTEE – TERMS OF REFERENCE Council’s Procedural By-law and as such, a quorum is defined as nine (9) voting members of the Committee. In accordance with the Procedural By-law and upon recommendations to Council from the Committee any member of the Committee who fails to attend three successive regular meetings without being authorized, may be removed from the committee. Notwithstanding the foregoing, the Committee may at any time recommend to Council that a member of the Committee be removed when that member has failed to attend more than three regular meetings without authorization. The Committee shall report through the Finance & Corporate Services Committee unless the Council Co-Chair deems it expedient that a report be made directly to Council. Should the Committee feel a sub-committee is required to deal with specific issues, such sub-committee shall be ad hoc in nature, with specific, clearly articulated mandate. All sub-committees shall be reviewed annually to determine whether they need to continue. Membership on sub-committees may be expanded to include people who are not advisory committee members, to take advantage of individual expertise. 3. Responsibilities (a). To advise Council and staff in the development and implementation of economic development policy and strategy, including both long-term and short- term objectives. (b) To build an annual work plan to guide the work of the committee. (c) To identify emerging economic conditions/new trends/niche markets that will assist in shaping the strategic plan for Economic Development. (d ) To vet new policy matters and specific studies, reports or publications. (e) To advocate for economic development. (f) To recommend changes to the City’s policies and the economic development strategy. (g) To assist in the review and monitoring of the City’s initiatives for adaptive reuse of existing infrastructure , buildings and employment lands. (h) To assist the Economic Development Division in the development of its annual work program with KEDS KITCHENER Page 2 of 3 DECEMBER 2006 ë ó ë POLICY NUMBER: I-95 POLICY TYPE: BOARD and COMMITTEE SUBJECT: ECONOMIC DEVELOPMENT ADVISORY COMMITTEE – TERMS OF REFERENCE (i) To advise the Economic Development Division about its marketing plan and initiatives (i.e. trade shows, web page, newsletters, events, market research information, publications and best practices from across North America, etc.). (j) To play a key role in the development of partnerships such as Canada’s Technology Triangle, Communitech, Greater Kitchener-Waterloo Chamber of Commerce, Waterloo Region Small Business Centre, other municipalities, and the Province to advance the City’s economic strategy. k) To propose programs for the enhancement of the image of the community and the development of other amenities and services related to economic development. l) To pass resolutions on any of the above matters to inform Council and staff of the intent of the Committee. KITCHENER Page 3 of 3 DECEMBER 2006 ë ó ê