HomeMy WebLinkAboutFCS-12-143 - E12-065 Bridge Inspection 20121
KITC;H~.N~.R
Staff Report
finance and Corporate Ser~rices Department
www.kif[henerca
REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2012-08-27
Larry Gordon, Director of Supply Services, 2214
Larry Gordon, Director of Supply Services, 2214
N/A
2012-08-09
FCS-12-143
E12-065 -Bridge Inspection 2012
That Expression of Interest E12-065 -Bridge Inspection 2012, be awarded to AECOM,
Kitchener, Ontario at their estimated fee of $34,500., including contingencies of $3,450. plus
H.S.T. of $4,933.50, for a total of $42,883.50, based on a satisfactory contract being negotiated
and an upset fee being established; and further,
That the Director of Supply Services be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND:
The City of Kitchener requires a consultant with experience in the inspection of bridges to meet
its legislated responsibility for ensuring the structural integrity of City owned bridges. Provincial
legislation requires that all bridges be inspected at least once every two years. The City of
Kitchener requires all City owned bridges to be inspected before the end of 2012.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of R. Wheatley, Asset Management Technician, G. McTaggart, Manager
Infrastructure Asset Planning, S. Allen, Manager Engineering Design and Approvals and L.
Gordon, Director of Supply Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
Internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-five (25) interested parties, and
by the closing date of July 31St, 2012, eleven (11) responses had been received.
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The review committee met on Wednesday August 8th, 2012, to review the submissions. The
Committee elected to award the project to AECOM, Kitchener, Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications/Expertise
• Variety & Quality of Disciplines In House/In Consortium
• Past Performance
• Knowledge of the City (re: this area)
• Permanent Local Office
• Amount of City Work Completed in the Past
• Cost of Consultant Fees
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
Ameresco Consulting Burlington ON
Associated Engineering (Ont.) Ltd. Toronto ON
Engineering Management Systems Inc. Mississauga ON
Exp Services Inc. Cambridge ON
Gamsby and Mannerow Limited Kitchener ON
Genivar Inc Markham ON
Keystone Bridge Management Corp. Kingston ON
LVM Kitchener ON
MuirTec Inc. Waterloo ON
Strik Baldinelli and Associates London ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender E12-065
Bridge Inspection 2012
The total budget for all phases of this project is $ 30,000.00
Estimated Cost for this Phase of
Work
Tender E12-065 costs, including
HST 42,883.50
less: HST rebate on tender (4,265.58)
Net Cost Being Awarded 38,617.92 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 1,000.00
Total Estimated Cost for this Phase of Work 39,617.92 C
Budget for this Phase of Work
Contribution from Revenue 30,000.00
Total Budget for this Phase of Work 30,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (9,617.92) D
Balance in account, net of
encumbrances 67,522.96
Total Estimated Surplus/(Deficit) 57,905.04 E
Surplus funds are to be retained within the account, and used for detailed bridge investigations,
as prescribed by these initial inspections.
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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