HomeMy WebLinkAboutFCS-12-145 - T12-059 Utility Meter Reading Services
REPORT TO:Committee of the Whole
DATE OF MEETING:
2012-09-17
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Steve Rudak, Buyer, 2213
WARD(S) INVOLVED: ALL
DATE OF REPORT: 2012-08-31
REPORT NO.:
FCS-12-145
SUBJECT:
T12-059 Utility Meter Reading Services
RECOMMENDATION:
Force Field Services Inc.,
That Tender T12-059 Utility Meter Reading Services, be awarded to
Waterdown, Ontario,
at their tendered price of $345,918., plus H.S.T. of $44,969.34, for a total
of $390,887.34, with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
The Revenue Division requires the services of a meter reading provider on an ongoing
basis.
The estimated average annual spend over the past three (3) years was $525,162.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
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by fifteen (15) interested parties, and by the closing date of Thursday August 9, 2012, two (2)
tenders had been received.
The following tenders were received:
Bid Price
Force Field Services Inc. Waterdown ON $390,887.34 *
Olameter Inc. Aurora ON $445,264.97
The price for residential reads has decreased 14%, and the price for commercial reads has
decreased 30% from the previous contract.
The tender was reviewed by L. Knipping, Supervisor of Billing, and J. Evans, Director of
Revenue who concur with the above recommendation.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tender T12-059
Supply Utility Meter Reading Services
Estimated Cost for this Tender
Tender T12-059 costs, including HST $ 390,887
less: HST rebate on tender (38,881)
Net Cost Being Awarded 352,006 A
Projected Additional Costs
Total Estimated Cost for this Tender $ 352,006 C
Budget for this Tender
5031010 630075 Revenue Utilities Contract Services Operating Budget $ 558,000 B
Estimated Surplus/(Deficit) for this tender (B - C) $ 205,994 D
Any surplus funds will be closed out to the Gas and Water utilities
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Lesley MacDonald, Acting Deputy CAO & City Treasurer, Finance and
Corporate Services
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