HomeMy WebLinkAboutCSD-12-138 - Forest Heights Pool MaintenanceREPORT TO: Council
DATE OF MEETING: September 24, 2012
SUBMITTED BY: Mark Hildebrand, Director Community Programs and
Services 519-741-2687
PREPARED BY: Mark Hildebrand, Director Community Programs and
Services 519-741-2687
Cynthia Fletcher, Director Facilities Management
519-741-2600 ext. 4424
WARD(S) INVOLVED: Ward 7
DATE OF REPORT: September 24, 2012
REPORT NO.: CSD-12-138
SUBJECT: Forest Heights Pool Maintenance Needs
RECOMMENDATION:
That the requirement under Chapter 170 of the Municipal code (Purchasing) for formal
quotations be waived with respect to repairs required to the Forest Heights Pool; and
further,
That the contract to make repairs to the Forest Heights Pool be awarded to Acapulco
Pools, at a cost not to exceed $45,000 plus HST.
REPORT:
On Friday September 19, 2012 council was informed by staff that a leak was found in the
drainage pipe system, at Forest Heights pool, during this year's annual pool shut down for
maintenance. Initial investigations of the leak suggested that, given the location of the leak and
the intrusive nature of the fix to the pool basin, the reopening of the pool would be delayed
approximately two weeks to October 6th, 2012.
Staff worked over the weekend to investigate the drainage further and found that another leak
existed in the same piping system. Expert industry advice was collected and reviewed by staff
regarding the options for repair. Considering the extent of the pipe degradation a localized
repair, less intrusive to the basin, is not guaranteed to resolve the issue. The recommended
repair that staff will be implementing sees the replacement of all suspect plumbing and is
estimated to cost between $37,000 and $45,000. This estimate was forwarded to staff by
Acapulco Pools, who is currently the contractor on site that was repairing the initial leak. Based
on previous experiences with similar types of repairs, staff believes that this estimate is
competitive for the work that is necessary. The City would receive full warranty on this repair.
To ensure we do not have further damage to the system, it is important to begin repairs as soon
as possible. As part of the investigation process, staff had to cut and core into the deck and
piping system. The longer the piping system sits in its current state, the risk of further
degradation increases. Further degradation will result in increased costs.
While staff would expect to follow proper purchasing guidelines, we are asking to make an
exception in this case. Since Acapulco Pools are already mobilized on site and can expedite
the repair, and because staff is comfortable with the quoted estimate for the work, we are asking
to waive the call for three quotes and award the contract to the contractor on site. If required to
follow proper purchasing guidelines, a number of days will be added to the process and we
would not anticipate mobilizing work before next week at the earliest. In addition to concern for
further damage to the piping, the additional time would have an impact on Aquatics programs
which are time sensitive. The extent of the impact to programs will depend on the time that the
pool is out of commission however, it is likely that programs would have to be significantly
altered or cancelled.
FINANCIAL IMPLICATIONS:
Staff expects that the cost of replacing all suspect plumbing would be between $37,000 and
$45,000. This repair will be funded from the Facilities Management aquatics general provisions
account.
COMMUNITY ENGAGEMENT:
Communication went out to the public on Friday September 19th, 2012 regarding the status of
the pool repairs, indicating that the warm pool is now open and programs are running.
Registered swim lessons are not scheduled to begin until October 9th. It is likely that the pool
will not be ready by this date and there will be a delay in these programs. As staff learns more
about the extent of the delay, communications will be provided to council and the public with an
anticipated opening date and appropriate program information.
ACKNOWLEDGED BY: Michael May, Deputy CAO Community Services