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HomeMy WebLinkAboutKitchener Parks and Recreation CommissionCity of Kitchener Corporate Archives Kitchener Parks and Recreation Commission fonds, 1963-1973. Prepared by: Christina Pflug June 2000 Updated by: Hilda Sturm August 2011 KITCHENER PARKS AND RECREATION COMMISSION fonds. -1963-1973. - 1 m of textual records and one artifact. On May 3, 1965 the Kitchener Parks and Recreation Commission was formally established and took over the responsibilities of both the Kitchener Board of Park Management and the Kitchener Recreation Commission. The Parks and Recreation Commission was composed of ten members, however, only eight individuals were initially appointed. The remaining two positions were filled at a later date. Those that were appointed to the Parks and Recreation Commission had previously occupied positions either with the Recreation Commission or the Board of Park Management. The chairman of the Commission was Keith Shantz, the former Recreation Commission Chairman. The other Commissioners were W. Taylor, C.E. Cobean, F. Bossenberry, D. Gurzi, and H. Freure. Mayor Hymmen and Alderman Dominic Cardillo represented the City Council on the Commission. As indicated by its new name, the focus of the Commission was not only on the management of City parks, but also on Kitchener's various recreation facilities. Although a considerable portion of the Commission's attention was devoted to maintaining the parks, there was increased emphasis placed on the development and implementation of recreational programs that would meet public needs. The Commission was actively involved in the development of programs for seniors, developmentally and physically challenged children, and families. During the seven years of its existence, the Commission had to regularly contend with the issue of charging fees for the use of facilities and services while at the same time ensuring that the entire population could afford to make use of these facilities. In 1966 a subordinate commission was created that was responsible for the upkeep of all municipal golf courses. In that same year the Parks and Recreation Commission became responsible for the maintenance of all City trees. By 1971 the Commission was functioning in much the same way as a City Department and the members of the Commission observed that it might be beneficial if the Commission eventually came under the direct authority of City Council. It was resolved that the matter would be looked into at a later date. In December 1972 the Kitchener Parks and Recreation Commission was officially dissolved by City Council and its responsibilities were adopted by the new Parks and Recreation Department. The fonds consists of minutes, minute attachments, agenda packages, annual reports, City by-laws, insurance policies, collective agreements, financial records, plans, scrapbooks and a sign. Occasionally, records that exceed the existence of the Commission have been included in the fonds an attempt to maintain the integrity of the documents. Although the records were initially sorted into an artificial structure by the Parks Operations Division, an effort has been made to restore the documents to their original creating agencies. As a result, the records have been arranged into twelve series Title based on the contents of the fonds. Records transferred to the City of Kitchener upon the dissolution of the Commission. 1: Minutes. - 1965-1972. - 1 bound volume. This series contains the minutes of the Kitchener Parks and Recreation Commission which include financial information, correspondence, petitions, minute attachments and reports by the Commission's committees. They also have several reports on the conditions and activities of the City's recreation facilities. An index of the minutes is available in Appendix A. 2: Agenda Packages. - 1965-1972. - 7 bound volumes. This series comprises of agenda packages with accompanying documents to be discussed in the meetings. They also contain minutes of previous meetings so that they might be approved and are arranged according to the date of the meeting. An index of the agenda packages is available in Appendix B. 3: Annual Reports. - 1968-1969. -1 cm. This series contains some of the annual reports of the Commission. In addition to providing financial information, the reports also include information regarding programs, facilities, and staff. They are arranged in chronological order. An index of the annual reports is available in Appendix C. 4: City By-laws. - 1966. -1 cm. This series consists of copies of City By-laws concerning the Parks and Recreation Commission. The by-laws are arranged in chronological order. An index of the City By-laws is available in Appendix D 5: Insurance Policies. - 1966. - 1 cm. This series consists of a policy taken out by the Commission. An index of the insurance policies is available in Appendix E. 6: Collective Agreements. - 1970-1972. - 2.5 cm. This series consists of the collective agreements made between the Commission and the Canadian Union of Public Employees. The files are arranged in chronological order. An index of the collective agreements is available in Appendix F. 7: Financial Records. -1965-1969. - 2.5 cm. This series consists of various financial records belonging to the Commission. It includes an employee list for insurance, a capital forecast, budgets, and property assessment information. The files are arranged alphabetically according to subject heading. An index of the financial records is available in Appendix G. 8: Trailer Camp. -1963-1966. - 4 cm. This series contains picnic reservation books, correspondence regarding picnic reservations, and receipt books for the trailer camp. Documents that were created after the dissolution of the Commission have been included in an effort to maintain the integrity of the documents. The files are arranged in alphabetical order. An index of the trailer camp files is available in Appendix H. 9: Victoria Park Master Plan. - 1971. -1 cm. This series contains the master plan for Victoria Park. It is a technical report which addresses the changing recreational and leisure needs of the community and provides recommendations as to how Victoria Park can meet these demands. An index of the Master Plan is available in Appendix I. 10: Subject Files. - 1894-1972. - 3 cm. This series contains a mixture of documents. It includes correspondence, crests, a policies and procedures manual, overheads, and attendance records of Woodside Pool. The files are arranged in alphabetical order according to subject heading. An index of the subject files is available in Appendix J. 11: Reference Material. - 1970-197-. - 5 cm. This series consists of street guides and several Staging of Development Policy reports. The files are arranged alphabetically according to subject headings and then chronologically within these headings. An index of the reference material is available in Appendix K. 12: Scrapbooks. - 1965-1972. - 1 cm, 18 bound volumes. This series consists of scrapbooks compiled by the Parks and Recreation Commission, a photo album, and several selected newspaper clippings. The scrapbooks contain newspaper clippings and photographs, which provide detailed information regarding the activities of the Commission and the various programs that were in operation over the years. They are arranged chronologically, however not all of the clippings are arranged in a strict chronological order. An index of the scrapbooks is available in Appendix L. 13: Artifact. -196-. - 1 item. This series consists of a Parks & Recreation sign. An index of the sign is available in Appendix M. APPENDIX A Series 1: Minutes Title Date Volume/Item Box Minutes 1965-1972 1-1 10821 Minutes and May-Dec. 1965 8-1 10815 Attachments Minutes and Jan.-June 1966 8-2 10815 Attachments Minutes and July-Sept. 1966 8-3 10815 Attachments Minutes and Oct.-Dec. 1966 8-4 10815 Attachments Minutes and Jan.-April 1967 8-5 10815 Attachments Minutes and May-Aug. 1967 8-6 10815 Attachments Minutes and Sept.-Dec. 1967 8-7 10815 Attachments APPENDIX B Series 2: Agenda Packages Title Date Volume/Item Box Agenda Packages 1965 1-2 10821 Agenda Packages 1966-1967 2-1 10823 Agenda Packages 1968 2-2 10823 Agenda Packages 1969 2-3 10823 Agenda Packages 1970 3-1 10825 Agenda Packages 1971 3-2 10825 Agenda Packages 1972 3-3 10825 APPENDIX C Series 3: Annual Reports Title Date Volume/Item Box Annual Reports 1968-1969 4-1 10853 APPENDIX D Series 4: City By-laws Title Date Volume/Item Box By-laws 1966 4-2 10853 APPENDIX E Series 5: Insurance Policies Title Date Volume/Item Box Insurance Policies 1966 4-3 10853 APPENDIX F Series 6: Collective Agreements Title Date Volume/Item Box Collective 1970 4-4 10853 Agreement Collective 1972 4-5 10853 Agreement APPENDIX G Series 7: Financial Records Title Date Volume/Item Box Budgets 1968-1969 4-6 10853 Capital Forecast, 1966-1973 1965 4-7 10853 Employee List for Insurance 1967 4-8 10853 Property Assessment 1965 4-9 10853 APPENDIX H Series 8: Trailer Camp Title Date Volume/Item Box Picnic 1965-1966 4-10 10853 Reservations Books Picnic Reservation 1963-1965 4-11 10853 Correspondence Receipt Books 1965-1966 4-12 10853 APPENDIX I Series 9: Victoria Park Master Plan Title Date Volume/Item Box Master Plan for Victoria Park 1971 4-13 10853 APPENDIX J Series 10: Subject Files Title Date Volume/Item Box Correspondence 1966-1968 4-14 10853 Crests n.d. 4-15 10853 Overheads 197- 4-16 10853 Policies and Procedures Manual 196- 4-17 10853 Woodside Pool - Attendance 1966 4-18 10853 APPENDIX K Series 11: Reference Material Title Date Volume/Item Box Staging of 1970-1971 4-19 10853 Development Policy Staging of 1971-1972 4-20 10853 Development Policy Staging of 1971-1973 4-21 10853 Development Policy Street Guides 1971-197- 4-22 10853 APPENDIX L Series 12: Scrapbooks Title Date Volume/Item Box Scrapbooks Sept.-Dec. 1965 5-1 9914 Scrapbooks July 1965-Jan. 1966 5-2 9914 Scrapbooks Jan.-May 1966 5-3 9914 Scrapbooks May-Sept. 1966 5-4 9914 Scrapbooks Sept. 1966-Jan. 1967 5-5 9914 Scrapbooks Jan.-May 1967 5-6 9914 Scrapbooks June-Aug. 1967 5-7 9914 Scrapbooks Aug.-Dec. 1967 5-8 9914 Scrapbooks Jan.-July 1968 6-1 10829 Scrapbooks July-Oct. 1968 6-2 10829 Scrapbooks Oct. 1968-Jan. 1969 6-3 10829 Scrapbooks Jan.-Apr. 1969 6-4 10829 Scrapbooks Apr.-Sept. 1969 6-5 10829 Scrapbooks Oct. 1969-Mar. 1970 6-6 10829 Scrapbooks Apr.-Nov. 1970 6-7 10829 Scrapbooks Nov. 1970-June 1971 6-8 10829 Scrapbooks July-Nov. 1971 6-9 10829 Scrapbooks Nov. 1971-June 1972 7-1 10827 Photo album 1969-1971 7-2 10827 APPENDIX M Series 12: Artifact Title Date Volume/Item Box Parks & Recreation Sign 196- 1-3 10821