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Kitchener Minor Soccer Association fonds 1967-2003
Prepared by: Hilda Sturm
January 2006
KITCHENER MINOR SOCCER ASSOCIATION fonds - 1967-2003. - 104 cm of textual
records and 12 cm of photographs.
The Kitchener Minor Soccer Association was anon-profit corporation operated by
volunteers for over 35 years. The organization was dedicated to the development of
soccer for youth by providing quality organized indoor and outdoor soccer programs.
The association organized grass roots soccer leagues and higher level soccer training.
This association created their own constitution, policies, board of directors and by-law.
The association had leagues for both girls and boys between the ages of 5 to 17.
In the 1970's staff had six options to choose from for membership. The options were
Full, Welfare, Associate, Honorary, Retired and Life memberships. The association had
a board of directors, executive, and some committees.
In 2003 the Kitchener Minor Soccer Association claimed bankruptcy and the City of
Kitchener's Community Services Department continued running the soccer leagues
through an advisory board consisting of citizens and city staff. A financial audit was
completed in 2004 and the report was reviewed by Waterloo Regional Police Services
and they advised that there was no compelling evidence that a criminal offence had
occurred.
On March 27 2006 City of Kitchener's Community Services Committee approved
the transfer of the Kitchener Youth Soccer program back to Kitchener Minor Soccer.
Kitchener Youth Soccer is the new name of the soccer organization. The advisory
board developed a strategic work plan/transition plan to guide the club into the future.
The fonds consists of financial records which contain balance sheets, financial
statements, legal agreements, business plans, taxation information, contracts, licenses,
grant information, bankruptcy information. Other items are flyers of events and
tournaments, minutes of meetings, business plans, job descriptions, newsletters, and
their constitution. The records consist of four series and the documents are arranged in
chronological order within each series.
Title based on contents of fonds.
Records transferred from Records Centre and staff who had documents.
1: Financial Records -1991 - 2003. 42 cm
This series consists of the financial records of the Kitchener Minor Soccer
Association.
An index is available in Appendix A
2. Photo album and Pictures - 19cm
This series consists of 1 photo album and 2 set of loose pictures
An index is available in Appendix B
3. Minutes and correspondence - 42cm
This series consist of minutes, correspondence, programs, newsletters, stamp and
seal of the Kitchener Minor Soccer Association.
An index is available in Appendix C.
Appendix A
Series 1: Financial Records
Title Date Volume/Item Box
Financial Records 1991 1-1 12291
Financial Records 1992 1-2 12291
Financial Records 1993 1-3 12291
Financial Records 1994 1-4 12291
Financial Records 1995 1-5 12291
Financial Records 1996 1-6 12291
Financial Records 1997 1-7 12291
Financial Records 1998 1-8 12291
Financial Records 1999 1-9 12291
Financial Records 2000 1-10 12291
Financial Records 2001 1-11 12291
Financial Records 2002 1-12 12291
Financial Records 2003 1-13 12291
Agreements 1981 1-14 12291
Agreements 1991 1-15 12291
Agreements 1993 1-16 12291
Agreements 1999 1-17 12291
Agreements 2000-2003 1-18 12291
Business Plan 1990 1-19 12291
Business Plan 1990 1-20 12291
Bankruptcy
Information 2003 1-21 12291
Financial
Information 1994 1-22 12291
Appendix B
Series 2: Photo Album and Pictures
Title Date Volume/Item Box
Photographs 1992 3-1 12103
Photographs 2000 3-2 12103
KMSA stamp n.d. 3-3 12103
KMSA seal n.d. 3-4 12103
Appendix C
Series 3: Minutes and Correspondence
Title Date Volume/Item Box
Minutes (Annual
General) 1986-1993 2-1 11003
Minutes (Annual
General) 1994-2000 & 2003 2-2 11003
Minutes (Various) 1991-2003 2-3 11003
Minutes (Executive) 1990-1995 2-4 11003
Minutes (Youth) 1997-2000 2-5 11003
Minutes (Board of
Directors) 1995-1998 2-6 11003
Minutes (Board of
Directors) 1999 2-7 11003
Minutes (Board of
Directors) 2000-2201 2-8 11003
Minutes (Board of
Directors) 2002-2003 2-9 11003
Pamphlets 1992-2002 2-10 11003
Programs 1996-1999 2-11 11003
Programs 2000-2004 2-12 11003
Newsletters & logos 1993-2000 2-13 11003
Construction
Information 1993-1995 2-14 11003
Construction
Information 2001-2002 2-15 11003
Expansion
Information 1996-2001 2-16 11003
Constitution & By-
laws 1988-2001 2-17 11003
Operating Manual 1988 2-18 11003