HomeMy WebLinkAboutEnv - 2012-10-18 - Groundwater Festival ApplicationCOMMUNITY ENVIRONMENTAL IMPROVEMENT GRANT
2012 APPLICATION FORM
3-M
RECEAlrVED
SEP 19 2012
DEVELOPMENT & TECHNICAL SERVICES DiPT,
PUNNING ONISION
Name of Program / Project:
Waterloo Wellington Children's Groundwater Festival
Total Program / Project Costs:
$109,000
Total Requested from CEIG:
$3,000
APPLICANT INFORMATION
project Coordinator: Susan Reid
relephone Number:
Email Address:
Name of Group /
Organization:
Waterloo Wellington Children's Groundwater Festival
Group /Organization Type:
Non - profit: Yes/ N Community Group: Y/ N Other: Y/ N
Mailing Address:
c/o Waterloo Region Museum
Kitchener, 1111111110
Telephone Number:
519- 748 -1914
Fax Number:
519- 748 -0009
Email Address:
I www.wwcgf.com
Website:
n's Mission and Mandate
Please provide a brief overview of your mission and mandate:
The Waterloo Wellington Children's Groundwater Festival (WWCGF) mission is to foster a
sense of stewardship and empowerment within the children of Waterloo Region,
Wellington County and the City of Guelph through the process of learning about and
understanding the value of our water and groundwater resources.
The Festival offers a unique water based program that is designed for children that is
hands -on and interactive.
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Group / Organizational History and Successes
Please describe when you were formed, any affiliations you have and major accomplishments to date:
The WWCGF was formed in 1996. The first Children's Groundwater Festival was held in Milton in
1994, and moved to the Kitchener location in May, 1996. Over 60,000 students have been
educated about the importance of water in their daily lives over the past 17 years of the Festival.
The volunteer component is a partnership formed with area high schools. Youth volunteers are
given a leadership opportunity, and are able to deliver key water messages to our young
audience. Over 8,500 volunteers have contributed to the event over the past 17 years.
The Festival promotes messages that teach about conserving water used daily, protecting our
water resources, understanding the water cycle, discovering the interface between water and
technology in their lives, and fostering respect toward water and the environment.
PROPOSAL INFORMATION
Project or Program summary
Please describe briefly (200 word maximum) the program or project, what is the rationale for the project or
program, when will it start and finish:
The WWCGF is a community based environmental event. On Monday May 27th through Friday
May 31St, 2013 the Festival will be held at the Waterloo Region Museum, Kitchener. Through the
use of numerous water related activity centres, children in grade 2 through 5 explore their
relationship with water in the outdoors. The Festival is designed to meet the expectations of the
Ontario curriculum, which provides teachers with an experience beyond the classroom.
The Festival brings together expertise of educators, groundwater specialists and members of
industry and government to provide students with opportunities to discover the importance of
water. The project will increase awareness of our water resources to participants. The Festival
fosters a sense of environmental stewardship through hands -on learning. It provides students
with an opportunity to learn about current water issues.
Planning begins in the fall of 2012 with a dedicated group of volunteers who comprise the
steering committee. The Programming committee develops all the activity centres and key
messages that will be delivered at the event. The volunteer committee recruit, train and supervise
the volunteers that assist with program delivery. The Fund Raising committee works with the
community to ensure budget requirements are achieved.
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Importance of the Program or Project
Please explain briefly (200 word maximum) the benefits and /or importance to the community of the program
or project:
In Ontario, we enjoy what appears to be an abundance of water. In the Region of Waterloo; 25%
of our water supply is obtained from surface water and 75% from groundwater. Through hands -on
activity centres, students realize the importance of where their drinking water comes from.
Through a combination of displays and interactive exhibits students have the opportunity to learn
about;
• the physical science of groundwater
• groundwater as a resource
• the water cycle
• the interdependence of people, plants, animal, soil, air and water
• the interaction between people and water and what effects it has on the environment
• the role of water in our daily lives
Through the week long event we are able to provide learning opportunities for over 5,000
students in grade 2 through 5. As well, over 500 volunteers contribute to the project. We recruit,
train and supervise high school students from 10 area high schools. These volunteers learn about
water, gain new skills and confidence while in a leadership role.
Goals / Objectives of the Program or Project
Please list the short and long -term goals, the environmental benefits, and how the program or project
addresses environmental issues and /or problems in Kitchener:
The WWCGF promotes awareness that water is the basis for all life. One of the main goals of the
Festival is for students to develop a respect for water and the environment. The Festival is proud
when children who participate at the event become catalyst for change. Students take a new
found respect back to their homes, schools and communities.
Short term goals of the Festival are to engage students by providing them with a learning
opportunity beyond the classroom. Through on -going planning and developing key messages,
students are learning about current and historical aspect of water. Students learn about the
source of their drinking water, negative and positive impacts on their water source, water
consumption and water conservation methods.
Long term goals are to have an impact on future generations. By providing students with
information about the source of their water, ways to conserve and protect water, we believe we
are having a positive impact on the future stewards of the environment.
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Please provide a budget showing anticipated costs; what is the total budget, how much is requested from the
Citv, what are the other contributions (shared funding, volunteer labor, donated materials, fundraising):
Projected Expenses:
Item
Amount
Accountant (aildited statements)
1,200
Ambulance (First Aid)
1,000
Banking / Misc.
150
Bussing (bus volunteers /students to event)
18,000
Membership (CWEC)
300
Mileage (teacher orientation/ high school training)
800
Meeting (refreshments)
200
Printing:
Poster, VIP, etc
1,000
Teacher Event Guide
1,500
Programming:
Aboriginal Voices
2,000
Arsenic & Old Waste
1,200
Birds of Prey
2,000
Erick Traplin
2,000
Activity Centre supplies
3,000
Replacement models
3,000
Promotions (newspaper ad — thank you)
1,000
Rental (washrooms)
1,000
Site Cost (rental of venue)
10,000
Salary (staffing)
32;000
Security (overnight on site)
1,500
Teacher Orientation Session
200
Tent Rentals
7,500
Volunteers (bussing t -shirts lunches)
10,500
TOTAL
108,800
Projected Revenue:
Local Businesses
6,500
Gate Revenue
32,500
TD Friends of the Environment
12,000
Region of Waterloo
30,000
Ontario Trillium Foundation
10,000
Waterloo Stewardship Network
3,000
Ministry of the Environment (CWEC)
3,500
City of Guelph
8,500
City of Kitchener
1,000
City of Waterloo
1,500
Grand River Conservation Foundation
5,000
Total
113,500
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Request to the CEIG; $3,000
Programming budget: Activity centre Development
Activity centre presenter
Activity centre supplies
$1000
$1500
$ 500
Work Schedule
Please provide the timeline, tasks or steps involved in planning and implementing the program and /or
September 2012
• Steering committee — review of 2012 Festival
• Set -up sub committees, recruit any new members
October 2012
• Fund Raising — develop sponsor list of all potential supporters
• Volunteers — connect with high school teachers to recruit
• Programming — review 2012 Activity centres
November 2012
• Fund Raising — develop newsletter and sponsor packages
• Volunteers- arrange schedule for high school volunteers
• Programming — review teacher information packages
- review outline of training manuals
December 2012
• Fund Raising — follow -up with potential sponsor
• Volunteers — review application and waiver forms
• Programming — develop new concepts or 2013
January 2013
• Fund Raising — review budget and financial support needs
• Volunteers — contact Volunteer Action Centre for recruitment
- print application /waiver form
• Programming — contact School Boards to promote program
- develop activity centre outline
- set -up booking form
February 2013
• Fund Raising — review application and grant potentials
• Volunteers — contact technical volunteers to recruit
• Programming — review site logistics
- review training manuals
- contact all guest speakers to confirm participation
- book 5,000 students for the program
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March 2013
• Fund Raising — contact potential supporters
• Volunteers — organize recognition items
• Programming — book all site logistic requirements
- purchase all activity centres and organize supply needs
- print training manuals
April 2013
• Fund Raising update sponsor signs
• Volunteers — arrange in -class presentation to high school students
- outline master volunteer schedule
• Programming — develop site map
- organize bussing for all students
- review all activity centre requirements
- organize all invoicing and teacher evaluations
May 2013
• Fund Raising — invite all sponsors to VIP event
- confirm all sponsors for listing on sponsor board
• Volunteers - confirm Master schedule
- confirm all volunteers
- confirm all recognition components
- print all volunteer certificates
- host all in -class presentations for high school students
- organize morning sign in (labels, training manuals, etc)
• Programming — confirm all presenters
- site logistics meeting with all site staff
- set -up all 50 activity centres
- confirm all busing
- Master list of schools to bus committee
- confirm set -up staff/ volunteers
Host the event, Monday May 27th — May 31St, 2013
Partnerships / Collaboration
Please provide a list of committee partners or collaborations, anticipated public involvement and if applicable
letters of permission from landowners or regulatory permits:
Through our on -going community approach, the Festival has developed many partnerships. The
local School Boards provide participants, the elementary school students, and high school
volunteers. Municipal, regional and provincial governments contribute staff and financial support.
The local Conservation Authority support the program, through development of key messages as
well as, providing staff to host at watershed and water protection centres. The University of
Waterloo encourages students to attend as volunteers and provide staff to contribute to the
planning process of the event.
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Steering Committee:
Peter Gray, MTE Consultants
Peter Russell, University of Waterloo
Dave Neufeld, Waterloo Region Museum
Deborah Young, Waterloo Region Museum
Deanna Dakin, Region of Waterloo: Waste
James Etienne, GRCA
Mark Goldberg, Wellington Water Watchers
Josh Shea, City of Kitchener
Tracey Ryan, GRCA
Dan Meagher, Region of Waterloo; Water
Wendy Connell, Waterloo Region Museum
Mary-Anne Cain, GRCA
Jennifer Gilks, City of Guelph
Stephen May, Waterloo Stewardship
Peggy Stevens, City of Waterloo
DECLARATION
In making this application, I /we, the undersigned, declare to the best of our knowledge that the information
contained in this application is accurate and complete. Further, that should our proposal be accepted in part or
in whole, the funds granted would be used for the stated purposes and that I /we would comply with all terms
and conditions as outlined in Council Policy 1 -590 (Grant Program — Community Environmental Improvement).
The applicant /project coordinator and if applicable a senior member of the organization (e.g. executive
director, president, owner or school principal) mustcomplete the following.
Name (please print)
Susan Reid
Signature
Position/Title
Position/Title
Festival Co- ordinator
Date
September 4, 2012
Name (please print)
Dave u
ti
Signature
Position/Title
Date
September 4 2 2
V
(If submitting via email, please certify in the email body that you have the authority to make application on
behalf of your organization to the Community Environmental Improvement Grant (CEIG) of the City of Kitchene
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Municipal Freedom of Information and Protection of Privacy Act
Personal information provided by the applicant on the application form, or as support material with the application is
being collected in order to process grand applications and to administer the program, and as such may be made available
to City staff and members of the environmental committee. Application forms, supporting documentation and evaluation
forms will be retained in accordance with the City's Records Retention Schedule. The names of all applicants may be made
public. Personal information collected on this form or as support material may become part of a public document.
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