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HomeMy WebLinkAbout2012-11-05FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 1:17 am. Present: Councillor S. Davey - Chair Mayor C. Zehr and Councillors J. Gazzola, B. Vrbanovic, Y. Fernandes, K. Galloway, P. Singh, B. Ioannidis, F. Etherington and D. Glenn-Graham. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance & Corporate Services M. May, Deputy CAO, Community Services J. Witmer, Acting Deputy CAO, Infrastructure Services R. Regier, Executive Director, Economic Development R. Gosse, Director, Legislated Services & City Clerk J. Evans, Director of Revenue & Deputy City Treasurer R. Bunn, Executive Director, Integrated Planning L. Johnston, Director, Communications and Marketing M. Hildebrand, Director, Community Programs & Services R. Hagey, Director, Financial Planning S. Turner, Director, Enforcement K. Kugler, Director, Enterprises W. Malcolm, Director, Utilities C. Goodeve, Supervisor, Legislated Services T. Beckett, Fire Chief D. Keelan, Manager, Aquatics & Athletics D. Campbell, Manager, Community Resources Centres L. Palubeski, Manager, Programs & Resource Services A. Ahkoon, Manager, Enterprise Resource Planning R. Morgan, Capital Investment Advisor J. Billett, Committee Administrator D. Livingstone, Committee Administrator CSD-12-147 - EXEMPTION TO CHAPTER 450 (NOISE) OF THE CITY OF KITCHENER 1. MUNICIPAL CODE - BETHANY EVANGELICAL CHURCH The Committee considered Community Services Department report CSD-12-147, dated October 30, 2012 recommending an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code for the annual Christmas Pageant at Bethany Evangelical Missionary Church. On motion by Councillor P. Singh - it was resolved: “That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Bethany Evangelical Missionary Church for their annual Christmas Pageant on December 7, 8 and 9, 2012, between the hours of 6:00 P.M. and 9 P.M., daily.” FCS-12-178 - 2013 BUDGET OVERVIEW 2. The Committee considered Finance and Corporate Services Department report FCS-12-178, dated October 30, 2012 which provides context for the upcoming 2013 budget deliberations. Mr. R. Hagey presented the budget overview, focusing on municipal budgeting fundamentals, the City’s financial position and the 2013 budget process. It was noted that although federal and provincial economies are slowly emerging from the global recession, the City’s overall financial position is sound and within the range of municipal comparators. However, debt is trending upwards to a high level while Reserves trend downward to low levels resulting in an increasing debt to reserve ratio which must be addressed. He noted that earlier in 2012, a Reserve Fund Policy was established in order to build reserves toward minimum target levels to ensure that sufficient funding exists in order to meet fiscal needs while maintaining financial flexibility. To build Reserves and Reserve Funds annual budgeted contributions are recommended, as well as elimination of transfers out of the Tax Stabilization Reserve Fund, reduction and/or limination of (projected) deficits in individual reserves and creation of stabilization and capital FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 - 153 - CITY OF KITCHENER FCS-12-178 - 2013 BUDGET OVERVIEW (CONT’D) 2. reserves for all enterprises. To address debt trends it is recommended that no new debt be issued until debt to reserve ratios are in a more balanced position (1:1), with the exception of the annual capital budget provision in accordance with approved policy and the capital forecast; as well as, previously approved business cases included in current projection (eg. EDIF, Auditorium Expansion). Mr. Hagey advised that the 2013 budget was prepared based on the budget guidelines presented earlier in the budget process and at this time, the maximum potential levy increase sits at 2.87%. He pointed out, however, that at Council’s request it is staff’s intent to provide a list of potential reductions up to a maximum of 1% that dependent on the outcome of deliberations, could reduce the potential levy increase to 1.87%. Mr. Hagey stated that in premise the proposed 2013 budget is sustainable and affordable. He indicated that the capital budget is largely similar to 2012 with additions of Emerald Ash Borer, LRT Construction – replacement of gas infrastructure within the LRT corridor, and replacement costs for gas pipelines throughout the City. He added that an inflationary increase of 3% has been built in to user fees which will be considered this date and if approved, will become effective January 1, 2013. Mr. Hagey concluded with information regarding community engagement including an invitation to the public to provide feedback through the City’s interactive budget website and social media such as posting on the City of Kitchener’s Facebook and Twitter pages. Councillor Y. Fernandes questioned the rationale for the 2.87% suggested levy compared with the cumulative inflationary rate for September of 1.6%. Mr. Hagey responded that the 2013 tax based budget was prepared according to the guidelines approved by Council in May, which was to come back with a budget of 2.87% plus potential reductions of an additional 1%. He added that survey results indicated that the majority of people would prefer current service levels be maintained with an inflationary tax increase of 2.0%-2.5% and concluded that the budget as submitted is within range of these preferences. In response to questions, Mr. Hagey indicated that the final annualized inflationary rate for 2012 would be made available in January 2013; however, the November rate would provide one data point less as an indicator of the annualized rate for discussion purposes. Upon request by Councillor D. Glenn-Graham, Mr. Hagey provided an explanation of the Consumer Price Index (CPI) and the Municipal Price Index (MPI) and indicated that it is likely that survey respondents understood inflationary rate to be that of the CPI since the CPI is a measure of the inflation rate the average family faces with annual increases to goods they consume; whereas, the MPI is a measure of the inflation rate a municipality faces with annual increases to goods consumed by the City. Councillor P. Singh commented on the importance to educate and inform the public of the difference in types of inflationary measures. Mr. D. Chapman addressed the concerns expressed by Council, cautioning not to place too much emphasis on the CPI, as inflationary measures are only one consideration brought before Council during budget deliberations. Mr. H. Drewitz addressed the Committee regarding the rate of inflation and noted that the Canadian Gross Domestic Product (GDP) is decreasing. He advised the Committee to focus on the rate of inflation within the range of 1%-1.5% noting that the general public would consider inflation to be 1.6%. Councillor S. Davey commented that when the survey was taken, 1.6% was the rate of inflation; however, it was clear it was to be annualized. He further explained that at the beginning of the budget process the proposed increase was 5.87% which staff has reduced by 3% and they have also provided further potential reductions of 1% which will be deliberated. Mr. Hagey concluded the 2013 Budget Overview by indicating that a detailed discussion of potential options for reduction will take place at the December 6, 2012 operating budget meeting. FCS-12-159 - 2013 COMPREHENSIVE FEE REVIEW 3. The Committee considered Finance and Corporate Services Department report FCS-12-159, dated October 26, 2012 concerning a comprehensive review of proposed fees and charges for FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 - 154 - CITY OF KITCHENER FCS-12-159 - 2013 COMPREHENSIVE FEE REVIEW (CONT’D) 3. 2013. The list of fees includes all City fees and charges with the exception of Utility rates. Mr. R. Hagey advised that fees and charges have primarily been increased by 3% in keeping with the 2013 budget guidelines. He noted that explanations have been provided in the staff report for proposed fee adjustments which are different than the 3% guideline. Mr. Hagey further explained that when setting rates each department considered a range of factors including cost recovery, legislation, and comparator municipalities. It was noted that overall a 3% increase represents approximately $526,500 of additional revenue for the tax-supported budget and every 1% increase would equate to approximately $175,000. Councillor Y. Fernandes referred to the Planning fees questioning if the increase of 3% is sufficient as it is her understanding that staffing resources are pressed to meet development application processing demands. Mr. A. Pinard responded that a service review has not been completed; however, the traditional practice has been two thirds cost recovery of operating costs which is met by the proposed increase in fees. Councillor Fernandes requested explanation of the new fees for Fire Service. Chief T. Beckett explained that during comparison and examination it was determined there were services for which fees were not being charged. He indicated that a Fire Master Plan will be brought forward to Council for consideration in 2013 which will address efficiency and staffing resources. In reference to Fire – Group Home registration (New) and (Renewal), Chief Beckett agreed to follow up with staff and provide more detail on when the fee is charged and for what purpose. Councillor B. Ioannidis referred to the Engineering administration fees for sanitary and storm sewer connection questioning the fee as it is for a service the City is responsible for providing. Mr. H. Gross explained that the procedures have changed to allow connections to be completed by private contractors hired by the developers; however, inspection by City staff is required as the connections are into City infrastructure. He added that the fees relate to inspection prior to, during, and post construction phases. Councillor K. Galloway referred to the marriage license fees, questioning the increase as it is the second highest in the province. Mr. R. Gosse responded that although the guideline called for a 3% increase for fees, the proposed fee represents 1% which is suggested in order to remain competitive with other municipalities. Councillor Galloway requested further information on the provincial average to which Mr. Gosse agreed to circulate the comparative data to Council. Councillor J. Gazzola requested clarification of the cemetery fees listed as legislated. Ms. K. Kugler advised that the Province has established new disclosure requirements for fee reporting related to cemeteries. Upon request, Ms. Kugler agreed to provide additional documentation to Council relative to the requirements of the province and the breakdown of fees in reporting. Councillor Gazzola referred to the 3% rate increase in fees for 2013 and asked for the percentage increase used for user fees over the last 5 year period. Mr. R. Hagey agreed to provide the quantitative information. Councillor F. Etherington inquired as to the current variance of the Leisure Access Card program. Ms. L. Palubeski responded that the program exceeds the annual budget by approximately $35,000 but it is important to understand that there is a need for the program in providing opportunities for lower income families to participate in recreational activities. Ms. Palubeski elaborated on the sources of funding which includes grant funding from the Canadian Jump Start Program. Upon request by Councillor S. Davey, Ms. Palubeski agreed to provide information on the eligibility criteria for funding under the Leisure Access Card program. Councillor P. Singh questioned the fee for Tax Certificates provided at time of sale of property, noting that the fee is lower than the City of Waterloo which charges $87. compared to the proposed $57. for the City of Kitchener. Ms. J. Evans explained that comparator municipalities are examined annually in preparation of the comprehensive annual fee review. Councillor Singh requested additional information on comparators, suggesting an Issue Paper be FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 - 155 - CITY OF KITCHENER FCS-12-159 - 2013 COMPREHENSIVE FEE REVIEW (CONT’D) 3. prepared for consideration during budget deliberations. Mr. D. Chapman pointed out that the fees are to be ratified at the Council meeting of November 19, 2012 and advised that staff would provide the requested information prior to that date. On motion by Mayor C. Zehr - it was resolved “That the proposed fees and charges contained in the 2013 Comprehensive Fee Review attached to Financial Services Department Report FCS-12-159 be approved; and, That the Manager of Cemeteries be directed to forward the Cemetery Tariff of Fees and Charges to the Ministry of Government Services – Cemeteries Regulation Unit for filing; and further, That Legal Services staff be directed to prepare the necessary by-laws to amend The City of Kitchener Municipal Code Chapters for fees and charges pertaining to licensing, planning applications, building permits and Committee of Adjustment applications.” CAO-12-041 - INTEGRATED PLANNING CENTRE OF EXCELLENCE 4. - BUSINESS PLANNING STATUS UPDATE The Committee considered Chief Administrator’s Office report CAO-12-041, dated September 28, 2012, which provides an update on the status of Departmental Service Priorities and Corporate projects for the period of May - August 2012. Ms. R. Bunn provided highlights of the business planning framework, project status update and successes achieved to date. Ms. Bunn advised that the next update will come forward at the December 10, 2012 Committee meeting at which time staff will present the 2013 Business Plan for consideration. Councillor K. Galloway questioned the feasibility of adding to the priorities under Legislated Services, development of a plan to permit a paperless process for Council and Committee agendas, with the plan to set out guidelines and target dates for implementation. Mr. J. Willmer suggested that the appropriate time to hear Council’s requests to add additional projects to the listing of priority services would be at time when the next report comes forward in December. Councillor D. Glenn-Graham questioned if a model for continuous improvement, such as Six Sigma, is being investigated that would provide a means to build in strategic thinking throughout the Corporation. Ms. Bunn advised that consideration is being given to developing a training plan on project methodology, including opportunities under the Six Sigma business management strategy. Councillor Glenn-Graham commented that statistics have shown that those undertaking e-learning often retain only about 10% of the information in the months following their training and questioned if proactive consideration is being given to training methods that are interactive and fun so more is retained, as well as to key messaging of information to staff. Mr. D. Chapman advised that Corporately e-learning is being actively pursued, noting that Mr. P. Strack, Consultant, was retained to assist in taking a more strategic approach to developing ongoing corporate learning programsand has considerable background in e-learning initiatives. Councillor B. Vrbanovic raised concerns with the delay in proceeding with Phase 2 of the Corporate Customer Service initiative. Mr. M. May advised that staff is moving aggressively to bring forward Phase 2 but require time to consider what other components are needed in the second phase beyond Phase 1.He anticipated that a report will come forward in the first quarter of 2013 that will outline plans for development of Phase 2 over the coming year. Councillor Y. Fernandes questioned how savings and efficiencies will be seen under this program. Ms. Bunn advised that the role of the Centre is to make sure the right people are working on the right project at the right time; and to ensure projects have been prioritized and FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 - 156 - CITY OF KITCHENER CAO-12-041 - INTEGRATED PLANNING CENTRE OF EXCELLENCE 4. - BUSINESS PLANNING STATUS UPDATE (CONT’D) are completed on time, suggesting cost savings may become evident from that perspective. Councillor Fernandes questioned what the consequences are should projects not be completed in a timely fashion. Ms. Bunn advised that through the governance model for projects staff should be able to identify and understand early on where certain projects may need to be put on hold and where prioritized, ensure that resources are not over-committed. Councillor Fernandes questioned if the business plans are looked at from the perspective of determining needs versus wants as part of the governance of the program. Ms. Bunn advised that currently the Corporate Leadership Team oversees governance of projects which is closely linked to the budget process, and work to ensure that priorities are aligned with Council. She stated that a program governance model is not yet fully mapped out but anticipated an entire governance mapping of the process will come forward for Council’s review in the new year. FCS-12-176 - CUSTOMER INFORMATION SYSTEM (CIS) REPLACEMENT INITIATIVE 5. - UPDATE The Committee considered Finance and Corporate Services Department report FCS-12-176, dated October 31, 2012, concerning referral of final approval to proceed with acquisition and implementation of a SAP Customer Relationship & Billing (CR&B) solution to replace the Customer Information System (CIS) to the 2014 budget process; and in the interim, staff will undertake additional due diligence. Mr. A. Ahkoon provided an overview of the project to date and advised that if approved to proceed with the SAP CR&B solution, it is anticipated the project will take up to 17 months to complete at an estimated cost of $22M, requiring a core team of 30 staff full time; and up to 14 part-time business resources to assist with design and testing. Mr. Ahkoon reviewed variances between the original project estimate and current projections, advising that there is potential to reduce current projections through a competitive bid process for consulting expertise; software license discounts; and unused contingencies. As a result of the new cost estimate, Mr. Ahkoon advised that staff have recognized the need to undertake further due diligence to ensure alternatives are fully vetted. These will include: further evaluating options to re- architect the existing CIS program; investigation of outsourcing utility billing functions; and monitoring of the City of Toronto’s initiative to implement SAP CR&B. Mr. Ahkoon advised that next steps will include identifying and executing tasks to prepare for future implementation of SAP CR&B and consideration of funding options in advance of the 2014 budget process should SAP CR&B remain the preferred option. Councillor J. Gazzola raised questions concerning the increase in the projected costing. Mr. Ahkoon advised that the first cost estimates were prepared by Prior & Prior at $4.5M, followed by a high level estimation prepared by SJH Consulting at $16.4M. He stated that staff undertook further research in 2011 which identified a range of implementation costs from $10M to $180M, at which time staff sought approval to proceed with an Expression of Interest to better determine costing based on the City’s needs. The contract was awarded to Sparta Consulting who prepared the most recent estimate at $22M. Councillor Gazzola questioned the amount paid to date for consulting fees and Mr. Ahkoon advised that Sparta received approximately $200,000 for a 10 week engagement and SJH Consulting received $6,000. Mr. D. Chapman advised that Prior & Prior was retained at approximately $20,000 to $30,000; however, their primary purpose was to assess the existing CIS program to determine viability of its continued use. Councillor Gazzola requested that staff provide information to Council on the number of staff person hours utilized to date on this project and questioned what the main issue is that has necessitated this program review. Mr. Ahkoon explained that the existing CIS program has become difficult and costly to maintain. He pointed out that a number of unexpected incidents have occurred that only came to staff’s attention through customer inquiries. Mr. Ahkoon noted that it was never intended that the CIS program be maintained in- house, noting that shortly after implementation the originating vendor discontinued support. At that time a decision was made to purchase the source code programming and maintain the system in-house. He stated that the system has been patched to great extent and is no longer viable as a continuing operating system. FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 - 157 - CITY OF KITCHENER FCS-12-176 - CUSTOMER INFORMATION SYSTEM (CIS) REPLACEMENT INITIATIVE 5. - UPDATE (CONT’D) Councillor Gazzola questioned if the desire to combine property tax billing with Utility billing functions is a contributing factor to the difficulties being experienced. Mr. Ahkoon advised that the CIS system currently performs both functions and the City wishes to continue to do so; however, he acknowledged that the City is unique in combining the billing systems. He added that through investigations it is known that at least two other municipalities have opted for a SAP solution for property tax billing. Councillor Gazzola questioned the need to bring forward historical data into a new system. Mr. Ahkoon advised that from a customer service perspective the historical data provides all account information and is required for business purposes. He added that staff is looking at a separate system for housing historical data but at the same time such system must be readily accessible for users. At the request of Councillor Gazzola, Mr. Ahkoon agreed to provide an estimate of staff person hours for the 17 month duration of the proposed project. Councillor Gazzola questioned if consideration has been given to separating the property tax billing from the Utility billing functions. Mr. Ahkoon stated that this was not a key requirement of the project investigations, adding that combining the two billing processes is sought for efficiency purposes. Mayor C. Zehr suggested that Council requires an understanding of the rationale behind including both billing functions in the same module. He agreed that historical data should be maintained on an external system if a savings in costs can be achieved but should not create higher costs outside the proposed new system. Mayor Zehr requested clarification that while the SAP CR&B can accommodate property tax billing it requires added work to do so. Mr. Ahkoon advised that there is no software solution that currently supports both billing functions at the same time; however, staff is looking at the SAP solution as it is the most flexible and can be modified to meet the City’s requirements. Mayor Zehr expressed the view that it would be appropriate to continue moving forward incrementally with this project and suggested that as the project continues staff report at certain milestones to keep Council apprised. He then questioned what staff expect to learn from monitoring the City of Toronto’s project. Mr. Ahkoon advised that the City of Toronto’s project began earlier but stalled due to other priorities and is now basically moving forward in tandem with this project. He noted that in having started earlier, Toronto has already documented details pertaining to the property tax component from which Kitchener could benefit in collaboration. Mayor Zehr questioned the feasibility of combining efforts with other municipalities within the Region of Waterloo. Mr. Ahkoon advised that the cities of Waterloo and Cambridge have just implemented new software systems from Valtech and do not have integrated systems. He noted that Kitchener staff had looked at Valtech but it is a small company of only 10 employees, of which the knowledge of required applications resides with only 3 employees in the company. Mayor Zehr questioned where the project funding lies within the 10 Year Capital Forecast, noting one line item under general expenses for SAP. Mr. D. Chapman advised that this project is not yet in the 10 Year Capital Forecast and the existing line item is for maintenance and upgrades to the City’s existing SAP financial planning system. Mayor Zehr questioned if the $22M estimate relates only to capital costs and Mr. Ahkoon concurred. Mayor Zehr questioned the impact to operating costs, questioning if these would be off-set by other savings achieved from implementation of the new system. Mr. Ahkoon advised that the new system will generate operating costs in support of the software license and it is proposed that staff resources currently supporting the CIS system will form part of a consolidated team in support of both the existing SAP financial planning component and the new property tax / Utility billing component. Mayor Zehr requested that staff provide further details in future reporting relative to staffing resources, suggesting that there should be some cost savings with implementation of the new system. Mr. Chapman acknowledged that it is anticipated there will be reductions in staffing; however, it is too early in the process to quantify a definitive number. Mr. Chapman suggested, and it was agreed, that the staff recommendation be modified to provide direction to staff to further investigate separating the two billing functions. Councillor Y. Fernandes stated that she would also like to see investigation into the separation of the Utility billing functions from the property tax billing. She questioned if the City will see significant savings and efficiencies once transferred over to the new system and Mr. Ahkoon commented that there will be a reduction in the work required to maintain a new system. Councillor Fernandes expressed the view that the overall project should be reviewed in greater FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 - 158 - CITY OF KITCHENER FCS-12-176 - CUSTOMER INFORMATION SYSTEM (CIS) REPLACEMENT INITIATIVE 5. - UPDATE (CONT’D) detail, noting that the cost of consulting fees was of concern to her. Councillor S. Davey questioned how an integrated system may complicate matters should at some time in future the Council of the day make the decision to sell the Gas Utility. Mr. Ahkoon suggested that it would not be difficult to eliminate the Utility billing from the City’s system should this occur. Ms. J. Evans added that if sold, the City would have to provide historical account data to the purchaser but beyond that, the purchaser would have to implement their own billing system. On motion by Mayor C. Zehr - it was resolved: “That final approval to proceed with the acquisition and implementation of an SAP Customer Relationship & Billing (CR&B) solution to replace the Customer Information System (CIS) be referred to the 2014 budget process; and further, That staff be directed to undertake the following additional due diligence prior to Council's consideration of the 2014 budget: a) continue to monitor the City of Toronto’s initiative to acquire and implement SAP CR&B to replace its property tax and utility billing systems; b) develop funding options for a future SAP CR&B implementation; c) evaluate in further detail the option to re-architect CIS as identified in the 2010 CIS Assessment; and, d) investigate the implications and feasibility of outsourcing the City’s utility billing functions, and/or other means to separate the City’s utility billing function from the property tax billing system.” CAO-12-046 - LEASING OF CITY LAND – SEREDA ROAD 6. The Committee considered Chief Administrator’s Office report CAO-12-046, dated October 19, 2012, recommending a parcel of vacant land on Sereda Road be declared surplus to the City’s needs; and approval to execute a lease agreement with 1291029 Ontario Limited for use of the subject lands. Councillor P. Singh questioned if the subject lands have been deemed unmarketable for sale because of contamination on the site. Mr. R. Morgan advised that was correct, adding that the location of the subject lands is also a contributing factor. Councillor Singh requested clarification as to why leasing costs are not known at this time. Mr. Morgan advised that exact costs have not yet been negotiated as the owner of the numbered Company is currently out of the country but has indicated a desire to lease the lands for as long as possible. Mr. R. Regier pointed out that staff is at this time requesting direction to proceed with negotiation of a lease agreement and once completed a report will come back to Council for consideration and approval. Councillor Y. Fernandes questioned how this proposal relates to prior discussions pertaining to a garden project in the area. Mr. Regier clarified that the garden project relates to an adjacent property and has no impact on the subject lands.Mr. Regier agreed to provide Council with a map illustrating the location of the subject lands. Mayor C. Zehr suggested, and it was agreed, that in light of Mr. Regier’s comments the second paragraph of the staff recommendation be modified to provide direction to staff to enter into negotiations for a lease agreement and report back to Council for final approval. FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 5, 2012 - 159 - CITY OF KITCHENER CAO-12-046 - LEASING OF CITY LAND – SEREDA ROAD (CONT’D) 6. On motion by Councillor P. Singh - it was resolved: “That the City-owned parcel of vacant land located on Sereda Road be declared surplus to the City’s needs; and further, That staff be authorized to negotiate a lease agreement satisfactory to the City Solicitor with 1291029 Ontario Limited, for lease of the City-owned parcel of vacant land located on Sereda Road, described as Part 1, 58R-6980; said agreement to be brought back to a future Finance and Corporate Services Committee meeting for Council’s consideration and approval.” FCS-12-169 - COUNCIL’S ONE-THIRD TAX FREE REMUNERATION 7. - MUNICIPAL ACT, 2001 The Committee considered Finance and Corporate Services Department report FSC-12-169, dated October 1, 2012, recommending one-third of the remuneration paid to elected members of Council continue as expenses incident to the discharge of their duties. Mr. C. Goodeve presented the report to the Committee. On motion by Councillor J. Gazzola - it was resolved: “That pursuant to Section 283 of the Ontario Municipal Act, 2001 (the Act), one-third of the remuneration paid to the elected members of Kitchener City Council continue as expenses incident to the discharge of their duties as members of the Council.” FCS-12-177 - WATERLOO REGION MUNICIPALITIES INSURANCE POOL 8. - 2011/2012 ANNUAL REPORT The Committee received as information Finance and Corporate Services Department report FCS-12-163, dated October 24, 2012. ADJOURNMENT 9. On motion, the meeting adjourned at 4:47 p.m. D. Livingstone J. Billett Committee Administrator Committee Administrator