HomeMy WebLinkAboutFCS-12-179 - Appointments to Advisory CommitteesI~IT['HEI~`~;R
Staff Report
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For Information Only
BACKGROUND:
Council
November 19, 2012
Nominating Committee
R. Gosse, Director of Legislated Services & City Clerk
N/A
October 31, 2012
FCS-12-179
APPOINTMENTS TO ADVISORY COMMITTEES
In 2008, Council established a Nominating Committee comprised of citizen representatives
whose mandate is to assess applications to Advisory Committees of Council on the basis of
diverse representation of the community, expertise /interest in an issue or topic area, and in
regard to each advisory committee's Terms of Reference (Council Policy I-10) and to present
Council with a list of qualified candidates for each advisory committee.
REPORT:
On September 17, 2012, Council appointed the 2012-2013 Nominating Committee members
Following an orientation meeting, the Nominating Committee met on three separate occasions
to review applications received for seven advisory committees. Applications for appointment to
the Safe & Healthy Community Advisory Committee were not invited as the mandate of this
advisory committee is currently under review by the Chief Administrator. Supported by myself,
Christine Tarling, Manager of Corporate Records, and Linda Korabo, Committee Administrator,
the Nominating Committee reviewed the 100+ applications received.
In reviewing applications and considering the requirements of each advisory committee as
defined in its Terms of Reference, the Committee compiled a list of candidates for appointment
to each advisory committee. The Nominating Committee used the following methods to
determine best fits for applicants:
The applicant's 1St choice of committee, wherever possible;
2. A mix of returning members and new members, to support succession planning and
continuity within the committee;
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3. Application of a `diversity lens' to increase diversity on each committee to more
accurately reflect the makeup of the community; and,
4. Advisory committee staff feedback provided regarding committee needs going
forward.
The Nominating Committee was challenged to fill all vacancies for Heritage Kitchener, the
Downtown Action & Advisory Committee and the Economic Development Advisory Committee.
The Nominating Committee did review all applications still unassigned that may have been
suitable for any of these three committees regardless if the applicant had listed it as a choice.
This exercise resulted in 1 applicant being suggested for Heritage Kitchener. The applicant was
contacted and agreed to let his name be put forward for Heritage Kitchener. This applicant is
identified on Schedule `A' with an asterisk. Two further anomalies are being put forward by the
Nominating Committee:
An additional `at large' name for Heritage Kitchener: the Terms of Reference call for 2-3
`at large' representatives. A total of four (4) names are being put forward as all were
considered strong applicants but none could be slotted into any of the vacant sector
spots.
• Two `high tech' representatives are being suggested for the Economic Development
Advisory Committee despite only one representative being requested in the Terms of
Reference. Again, both candidates were considered to be a good fit.
Regarding the remaining vacancies, the Nominating Committee suggests that Council consider
leaving these seats empty as per the suggested slates and request affiliated staff to actively
recruit members to fill vacancies moving forward. Alternatively, the listing of unassigned
advisory committee applicants has been provided and may provide Council with suitable
candidates to fill the identified vacancies.
A listing of applicants for each advisory committee is presented as a suggested slate for
Council's consideration and is attached as Appendix `A'.
Appointments to committees /boards will be an agenda item for the November 19, 2012 special
Council meeting. A guide for the appointment meeting has been provided as Appendix `B'. This
guide provides an overview of the various points of business to be addressed by Council during
the meeting as well as supporting documentation, as described. All applications received will be
provided to Council confidentially, in advance to allow sufficient time for review.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Aligns with the community priority of `Leadership and Community Engagement' and `Diversity'
as found in the Strategic Plan.
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
A communications plan was developed and utilized the following tools to provide information on
the advisory committee recruitment campaign:
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• Kitchener Post advertisements;
• Facebook advertisements;
• Email blasts to target groups;
• Website posting;
• Flyers and posters
• Facebook and Twitter postings;
• Media Release; and
• Volunteer resources radio spots.
ACKNOWLEDGED BY: D. Chapman, Deputy CAO, Finance and Corporate Services
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Schedule `A'
Nominating Committee -Recommended Appointees
(as of October 30, 2012)
Note: Number in brackets indicates application number.
Arts & Culture Advisorv Committee
Name
Helena Ball (1)
Don Bourgeois (2)
Mark Derro (4)
Radhika Subramanyan (14)
Sean Puckett (12)
Caroline Hissa (5)
Earl McCluskie (10)
Sarry Zheng (15)
Aaron MacFarlane (8)
Sector (if applicable)
Arts organization
Arts organization
Arts educator
Artist
Artist
Youth
Mark Logan (7)
D. Morton (11)
Compass Kitchener
Name
Diana Bumstead (16)
Holly Duff (20)
Karim Fathi (21)
James Howe (22)
Chris Hyde (23)
Christopher Kopar (26)
Theron Kramer (27)
Alicja Krol-Kennedy (28)
Sarah Marsh (29)
Mark Paul (31)
David Yoon (32)
Moni Lagonia (A7)
Sector (if applicable)
Cycling Advisory Committee
Name
Michael Arges (33)
Mike Boos (35)
Terry Boutilier (36)
Peter Dedes (38)
Marta Generoux (39)
Scott Gibson (40)
Elba Martell (41)
Teresa McQuililn (42)
Tamara Niesen (43)
Mary Sehl (47)
Peter Walberg (50)
Sector (if applicable)
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Schedule `A'
Downtown Action & Advisory Committee
Name
David Kuhn (58)
Dean Knipfel (57)
Amina Gilani (55)
Lisa Polonoski (62)
Stephanie Noble (61)
Lawrence McNaught (59)
Brad Watson (63)
Andrea Cassidy (3)
Cory Grossman (A4)
Eric Johnson (24)
Craig Beattie (51)
Don Zehr (64)
Vacant
Vacant
Vacant
Economic Development Advisory Committee
Name
Ashley Reid (77)
Johanna Classon-Romero (17)
Philip Jones (73)
Thusenth Dhavaloganathan (71)
Glenn Koehler (75)
Darrin Snider (79)
Vacant
Brian Bennett (67)
Adrian Conrad (70)
Mark Bingeman (69)
Jamie Yantzi (A9)
Rebecca Short (78)
Peter Benninger (68)
Jeff Hoekman (72)
Vacant
Hani Naamani (76)
Vacant
Vacant
Environmental Committee
Name
Hanan Awad (80)
Mitra Baharloo (81)
Steve Grossman (82)
Sophia Do (83)
Daniel Hoshowsky (86)
Cheryl Huxted (87)
Ala Khalil (88)
Sector (if applicable)
DT business
DT business
DT business
DT business
DT business
DT bldg. owner /developer
DT bldg. owner /developer
DT bldg. owner /developer
DT bldg. owner /developer
DT bldg. owner /developer
Sector (if applicable)
At large
At large
High Tech
High Tech
Marketing
Consultant
Major Retail -Outside of Downtown
Financial
Office Owner
Hospitality /Tourism
Health Care
Arts & Culture
ICI Realtor
Education
Housing
Manufacturing
Downtown Retail
Labour Council
Sector (if applicable)
2-5
Schedule `A'
Adriane MacDonald (89)
Charles Priddle (91)
Rizwan Younis (93)
George Zador (94)
Heritage Kitchener
Name
Tyler Batten (96)
Amanda Hooykaas (98)
ErinYoung (102)
Grayson Zeilstra (65)
Vacant
Vacant
Steven Thomson (101)
Vacant
Vacant
Mark Peterson (90)
Vacant
Ann Oja (100)
Kerry Kirby (99)
Vacant
William Trotter (107) **
Sector (if applicable)
Architect
Planner
Historian
Conservator
Building Industry
Landscape Specialist
Archaeologist
Upper Doon HCD
St. Mary's HCD
Civic Centre HCD
Victoria Park HCD
Unassigned Applicants -Advisory Committees Only
Allan Hoch (6)
Lesley Rice (13)
Danielle Benik (34)
Levi Oakley (44)
Meg Saunders (46)
Nathan Vexler (49)
Dawit Debssou (53)
Dave Johnson (56)
Jeremy Auger (66)
Evonne Donaher (84)
Andrew Spring (92)
Cory Ernst (97)
Christina Rooney (108)
Kevin Young (110)
Laura Lee Dam (A2)
Tania Benninger (A8)
Kirsten Madsen (9)
Pat Doherty (19)
Duncan Clemens (37)
Tyson Reiser (45)
Jane Vetreo (48)
Melissa Bowman (52)
Greg Evans (54)
Ivan Mohammed (60)
Amr Kebbi (74)
Dawn Frey (85)
Chantelle Zurbrigg (95)
Zachary Spicer (106)
Karen Taylor-Harrison (109)
John Stevens (A1)
Duncan Class (A3)
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Schedule `B'
A. List of Appointments to be Considered
This working sheet provides information regarding all board and committee vacancies for
2013. The document provides guidance as to number of appointments required and also
information on term of appointment and frequency of meetings. It should be noted that where
a `sector specific' appointment is required /desired for the composition of the committee,
reference is noted.
B. Applications
Members of Council have a complete set of applications. Those received by the October Stn
deadline are numbered 1-110 and those received after the deadline, numbered Al-A10.
Note: Council will note that there are `missing' numbers in the application package.
Several applicants withdrew after all applications had been numbered, causing a gap in
a few instances.
A summary document of all applications grouped by their 1St committee choice has been
prepared. This document also has various notes respecting applicants relating to status,
sector and / or attendance.
C. Policy I-63 (Appointment and Re-Appointment)
Policy I-63 (Appointment to Boards and Committees) regarding the appointment of lay
members was amended by Council on October 1, 2012, and reads as follows:
"3.1 An individual may only be appointed to the same committee for a maximum of 8
consecutive years.
3.2 Any appointment to fill an unexpired term shall not be considered as part of the
calculation with respect to the maximum term.
3.3 Any individual will be eligible for re-appointment to the same board or committee
only if a minimum period of 1 year has elapsed between the completion of the 8-
yearmaximum and the commencement of the new term.
3.4 Applicants are to be appointed to only one committee at a time."
Please note that pursuant to the above, the following individuals re-applying for the respective
Committees have served in excess of the maximum of the 8 consecutive years outlined in the
policy. The number in brackets behind the name is the application number.
• Kerry Kirby (99) -Heritage Kitchener
• Peter Benninger (68) -Economic Development Advisory Committee
In the event that Council wishes to deviate from Policy I-63 and appoint an individual to a
Committee or Board who has already served the maximum 8 consecutive years, the following
resolution is required:
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Schedule `B'
"That notwithstanding the provisions of Clause 3.3 of Council Policy No. I-63 (Appointment
to Boards and Committees), we hereby confirm the following appointment(s); namely:
Appointee
Committee or Board."
Members are reminded that the above noted resolution must be approved by a majority
vote of two thirds of the Council present at the time the vote is taken.
D. Balloting Procedure
Several years ago, City Council adopted a balloting procedure to be used when considering
appointments. A ballot is only required to fill a vacancy if there are more nominations than
vacancies. Each member of Council is required to complete a ballot at the time of voting. The
City Clerk (or his designate) will then openly identify the member of Council and for whom he /
she had voted.
It is assumed that Council will wish to continue with this procedure, and accordingly, sufficient
blank ballots for each member will be available at the meeting.
E. Staff Applications
Council has asked to be advised as to Committee /Board applications from staff members, the
appropriateness of these to be considered on a case-by-case basis. In this regard, I advise
that Stephanie Noble (61) has applied to the Downtown Action & Advisory Committee and
Scott Gibson (40) has applied to the Cycling Advisory Committee, the Downtown Action &
Advisory Committee and the Arts & Culture Advisory Committee.
F. Centre in the Square
Attached is a letter from Mr. Tim Jackson, Chair, Centre in the Square Board of Directors,
regarding recommendations for appointments to the Board.
G. Kitchener Housing Inc.
Attached is a letter from Ms. Karen Kwiatkowski, General Manager, Kitchener Housing Inc.,
regarding appointments to the Board of Directors. The Board's Nominating Committee met
and has made recommendations for the three existing vacancies.
H. Kitchener Power Corporation
Attached is a letter from Mr. J. Van Ooteghem, President & CEO, Kitchener-Wilmot Hydro,
regarding appointments to the Kitchener Power Corporation Board of Directors. A Nominating
Committee met and has made a recommendation for the two existing vacancies.
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