HomeMy WebLinkAboutFCS-12-172 - T12-072 Safety SuppliesREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-11-19
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-10-31
REPORT NO.:
FCS-12-172
SUBJECT:
T12-072 – Safety Supplies
RECOMMENDATION:
That Tender T12-072 – Safety Supplies, be awarded as follows:
WFS Ltd.
, Cambridge, Ontario at their tendered price of $25,191.46, plus H.S.T. of $3,274.89,
for a total of $28,466.35 for personal protection equipment – safety wear;
WFS Ltd.
, Cambridge, Ontario at their tendered price of $7,068.88, plus H.S.T. of $918.95, for a
total of $7,987.83 for spill response and traffic supplies;
Weber Supply Company Inc
, Kitchener, Ontario at their adjusted tendered price of
$14,734.21, plus H.S.T. of $1,915.44, for a total of $16,649.65 for hand sanitizer supplies and
wipes;
for one (1) year at a total award price of $53,103.83, with an option to renew for two (2)
additional one-year periods.
BACKGROUND:
This tender is for a fixed basket of safety equipment such as safety headwear, safety glasses,
traffic vests, hearing protection, etc., to ensure safety on the job at all times. Actual usage may
vary. The tender was structured to allow the City to award by section, or as a whole.
The estimated average annual spend over the past three (3) years was $52,401.87.
REPORT:
The tender was advertised publicly on the City of Kitchener, and on the Ontario Public Buyers
Electronic Tendering Information System websites. Documents were downloaded by sixty-
seven (67) interested parties, and by the closing date of Thursday October 11, 2012, nineteen
(19) tenders had been received.
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The following tenders were received:
Personal Protection Equipment – Safety Wear
Bid Price Adjusted Bid Price
Vereburn Supply Ltd Calgary AB $ 15,793.72
Knell’s Industrial Kitchener ON $ 21,861.83
Westpier Port Colborne ON $ 25,388.44
Acklands-Grainger Inc Kitchener ON $ 25,841.87
Fisher Scientific Company Ottawa ON $ 26,227.04
Dival Canada Fort Erie ON $ 26,823.34
Levitt-Safety Ltd Oakville ON $ 27,268.89
Hazmasters IncPickering ON $ 28,013.55
Heritage Safety Products Milton ON $ 28,233.94
*
WFS Ltd. Cambridge ON $ 28,466.35
Tenaquip Ltd Brantford ON $ 29,145.60
Fastenal Canada Ltd Kitchener ON $ 34,474.92
Wajax Industrial Components Guelph ON $ 37,714.69
Weber Supply Company Kitchener ON $ 44,925.66 $ 29,793.85
Rolan Inc Elmira ON $ 48,280.85
Macs Marketing Inc Brampton ON $ 54,289.16
Hansler Smith Limited Mississauga ON $ 58,488.71
BDI Canada Inc Cambridge ON $ 68,048.70
All bids were evaluated for completeness. Eight (8) of the first nine (9) bidders submitted
incomplete bids.
The bid submitted by Westpier was complete, but non-compliant in this section due to not
meeting the delivery time specification of 48 hours from time of order. Westpier indicated a 3-5
day delivery time from order, and would only ship full box quantities. A delivery time of a
maximum of 48 hours from order is required to ensure frontline staff have the products when
they are needed, and it allows stores to maintain a smaller inventory. Items are ordered as
replenishment is needed.
The low bid asterisked for award was able to supply all products and met all tender
specifications.
Spill Response & Traffic Supplies
Bid Price Adjusted Bid Price
Fisher Scientific Company Ottawa ON $ 5,577.75
Knell’s Industrial Kitchener ON $ 6,225.90
*
WFS Ltd. Cambridge ON $ 7,985.71$ 7,987.83
Hazmasters IncPickering ON $ 8,292.10
Westpier Port Colborne ON $ 8,494.98
Tenaquip Ltd Brantford ON $ 9,982.97
Wajax Industrial Components Guelph ON $ 10,896.76
Fastenal Canada Ltd Kitchener ON $ 11,158.30
Levitt-Safety Ltd Oakville ON $ 11,399.67
Macs Marketing Inc Brampton ON $ 12,939.79
BDI Canada Inc Cambridge ON $ 16,601.52
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Dival Canada Fort Erie ON $ 21,196.12
Acklands-Grainger Inc Kitchener ON $ 22,544.55
Heritage Safety Products Milton ON $ 47,877.29
Weber Supply Company Kitchener ON $ 63,656.15 $ 8,483.48
Green Box Services Inc Thornhill ON $157,203.88
All bids were evaluated for completeness. The first two (2) bidders submitted incomplete bids.
The low bid asterisked for award was able to supply all products and met all tender
specifications.
Hand Sanitizers & Wipes
Bid Price Adjusted Bid Price
Hazmasters IncPickering ON $ 3,561.69
Vereburn Supply Ltd Calgary AB $ 4,391.03
Hansler Smith Limited Mississauga ON $ 6,293.59
Heritage Safety Products Milton ON $ 6,487.57
Knell’s Industrial Kitchener ON $ 7,663.04
WFS Ltd. Cambridge ON $ 8,812.42$ 17,563.15
Acklands-Grainger Inc Kitchener ON $ 16,321.75
*
Weber Supply Company Kitchener ON $ 16,637.02$ 16,649.66
Fisher Scientific Company Ottawa ON $ 17,242.94
Levitt-Safety Ltd Oakville ON $ 17,443.64
Wajax Industrial Components Guelph ON $ 18,369.11
BDI Canada Inc Cambridge ON $ 18,795.49
Dival Canada Fort Erie ON $ 18,798.40
Tenaquip Ltd Brantford ON $ 20,175.10
Westpier Port Colborne ON $ 20,697.22
Fastenal Canada Ltd Kitchener ON $ 22,356.23
Macs Marketing Inc Brampton ON $ 39,266.37
All bids were evaluated for completeness. Six (6) of the first seven (7) bidders submitted
incomplete bids.
The low bid asterisked for award was able to supply all products and met all tender
specifications.
The price for Safety Supplies has remained unchanged.
The tenders were reviewed by S. Agnello, Supervisor of Stores, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Funding is provided through various departmental operating budgets.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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