HomeMy WebLinkAboutFCS-12-182 - T12-076 Five Tandem Rear Axle Conventional Cab ChaREPORT TO:
Committee of the Whole
DATE OF MEETING:
2012-11-19
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2012-10-29
REPORT NO.: FCS-12-182
SUBJECT: T12-076 – Five (5) 29,937 kg (66,000 lb) G.V.W. Tandem
Rear Axle Conventional Cab & Chassis
RECOMMENDATION:
That Tender T12-076 – Five (5) 29,937 kg (66,000 lb) G.V.W. Tandem Rear Axle Conventional
Highway Sterling Western Star Inc., Ayr, Ontario,
Cab & Chassis, be awarded to at their
tendered price of $498,050. plus H.S.T. of $64,746.50 for a total of $562,796.50.
BACKGROUND:
These units will replace 996331, 211303, 211302, 211301 for INS - Operations and 996362 for
INS - Utilities, as approved for replacement in the 2012 Annual Fleet Equipment Review.
REPORT:
This Tender was advertised publicly on the Internet through the City of Kitchener website and
the Ontario Public Buyers Associations, Electronic Tendering Information System. Documents
were downloaded by twelve (12) interested parties, and by the closing date of Thursday October
th
25, 2012, one (1) tender had been received.
The Tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tender was received:
Bid Price
Highway Sterling Western Star Inc. Ayr ON $562,796.50 *
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
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The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Highway Sterling Western Star Inc., is fair and
reasonable for a purchase of this scope and the upset limit is within the budget allowance (B)
provided for the replacement of these units.
Funding for this equipment was included in the 2012 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Tender T12-076
Supply and Install five (5) 29,937 kg (66,000 lb) G.V.W. Tandem Rear Axle Conventional Cab and
Chassis
Estimated Cost for this Tender
Tender T12-076 costs, including HST $ 562,797
less: HST rebate on tender (57,734)
Net Cost Being Awarded 505,063 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this
Tender $ 505,063 C
Budget for this Tender
Replacement of units 996331, 211303, 211302, 21130 at Operations, and unit 99662
at Utilities $ 560,000 B
Estimated Surplus/(Deficit) for this tender (B - C) $ 54,937 D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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