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HomeMy WebLinkAboutCouncil - 2012-11-19 SSPECIAL COUNCIL MINUTES NOVEMBER 19 2012 CITY OF KITCHENER A special meeting of City Council was held at 1:00 p.m. this date, chaired by Mayor C. Zehr, with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. It was noted that this meeting is being held in part as a strategic session to receive presentations on Fleet Vehicle / Equipment Asset Management and on Planning Around Rapid Transit Stations & Related Projects. Council received for information Infrastructure Services Department report INS-12-085, dated November 14, 2012 regarding Fleet Vehicle / Equipment Asset Management. Mr. D. Miller, Director of Fleet, presented an overview of the process including information on vehicle / equipment life cycles; review process and results; Reserve Fund management; and, a third party E3 Fleet Review. Councillor Z. Janecki questioned how replacement for smaller equipment that cannot be monitored by odometer readings is dealt with. Mr. Miller advised that the City has capability of installing meter readers on smaller equipment and does so for those valued at $5,000 or more. He added that similar principles are applied in determining replacement of those valued at less than $5,000, wherein if repairs are more costly than to purchase new, the equipment is replaced. Mr. Miller further noted that the operating areas are provided annually with a complete listing of equipment that has fully depreciated, which is reviewed and only those vehicles / equipment which are considered of concern undergo evaluation for replacement. Councillor J. Gazzola questioned if the City has comparison data to area municipalities in the Region. Mr. Miller advised that he did not have specific details but suggested all are comparable to Kitchener, with none having vastly different expected life cycles. Councillor Gazzola requested information on what is charged to the Department versus actual costs. Mr. Miller advised that he was not certain of the amount of cost recovery experienced by the Operating areas; however, Fleet costs are based on 100% recovery. Mr. D. Chapman added that in the past costs have generally averaged out, with no plus or minus overall. In recent years some costs have been experienced resulting in fluctuation in fuel costs that have exceeded budget and which have been borne by the Operating areas; however, there has been no consistent trend in this regard either from a plus or minus position. If budget funds are greater than expenses, Mr. Chapman advised that savings are returned to Fleet and / or the Operating areas. Councillor Gazzola requested clarification of the E3 Fleet review. Mr. Miller advised that E3 Fleet is a Vancouver-based company that undertakes an independent review of fleet performance and has municipal government experience, as well as private sector. It was noted that the associated cost is based on a membership fee plus review fee, totaling approximately $5,000. Councillor Gazzola questioned why the minimum reserve is set at 50% and what happens if it is not met. Mr. Chapman advised that the 50% level is based on an historic policy which has since been changed and in the new policy the percentage level is lower. He added that the premise is to ensure that sufficient funding is available for replacement equipment so that there is no burden placed on the tax base. Councillor Gazzola requested that Council be provided with the number of new resources added to Fleet. Councillor D. Glenn-Graham questioned use of natural gas operated vehicles. Mr. Miller advised that the City has in the past had natural gas vehicles but experienced significant operational issues and found them not to be reliable. He noted that there had been some improvements in the technology and the City has outfitted some of its heavier trucks with natural gas which is being done on a pilot basis to determine the feasibility of continued use of the technology. Councillor Glenn-Graham questioned if the City provides training to address impact of undesirable driving habits. Mr. Miller advised that the City provides Smart Driver Training and also undertakes substantial monitoring through use of GPS technology. Councillor Glenn-Graham requested clarification as to how the City will pursue a fleet rating. Mr. Miller advised that obtaining a rating is the next step in the E3 Fleet program, wherein data received from the review will indicate where improvements can be made and as improvements are documented they can be submitted to obtain points towards the E3 Fleet rating system. Councillor Y. Fernandes requested that Council be provided with comparative data from area municipalities to provide more locally based comparisons. She further requested clarification of aspects of vehicle repair. Mr. Miller advised that how often vehicles are out of service for repair depends on the class of vehicle and frequency of use. It was noted that the City has 24 mechanics and maintains a pool of vehicles shared among Operating areas for those times when vehicles are SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 265-CITY OF KITCHENER out of service. The pool includes vehicles that are still viable but beyond their life cycle and which are also used regularly for seasonal work. Mr. Witmer added that part of the reason viable vehicles are kept beyond their life cycle is to have alternate vehicles available when others are in for repair and is a cost effective approach versus the high cost of rental vehicles. Councillor Fernandes requested an update on Fleet’s ISO 14000 designation. Mr. Miller advised that each year an audit is conducted and Fleet has achieved re-certification each time an audit has been completed. Council received for information Community Services Department report CSD-12-150, dated November 14, 2012 regarding Planning Around Rapid Transit Stations and Related Projects. Mr. B. Sloan, Manager of Long Range & Policy Planning, and project team leads Ms. H. Holbrook, Ms. S. Coutu, Ms. T. Malone Wright and Mr. T. Chun Ki Kwok, presented an overview of the Regional Rapid Transit project, including: aspects of implementation encompassing an estimated cost of $818M, the chosen route of which 19km will run from Conestoga Mall to Fairview Park Mall, Rapid transit stations (stops) and proposed multimodal transportation hub at King and Victoria Streets which will entail Official Plan and Zoning amendments to provide for diversification of uses at the site; development of a Community Building Strategy, with the draft strategy document anticipated for consideration in February/March 2013, which will be the spearhead for local municipalities to conduct more detailed planning and design work around each rapid transit station in their community and which is defined as all land within a 10-minute walking distance of a station (800m); and City-led PARTS project anticipated to launch in January 2013 with a goal to complete 10 station area plans by 2017 at which time the Light Rail Transit (LRT) is expected to be up and running. Councillor Y. Fernandes questioned whose responsibility it will be to fund Utilities infrastructure relocation. Mr. B. Sloan advised that a general understanding has been reached in regard to underground services and discussions are still ongoing in regard to above ground services. Mayor Zehr advised that the Utilities Act provides determination as to who is responsible for hydro and gas utilities, and other facilities such as piping and roadway improvements is determined on a sliding scale dependent on the age, wherein it is likely the City will be responsible for structures approximately 40 years or older. Councillor Ioannidis questioned what portion of the multi-modal hub is to be constructed by the Region. Mr. Sloan advised that the Region’s primary focus will be on detailed design work for the main levels encompassing the LRT rail and bus movements; and the Region will be looking at potential partnerships for other uses, such as hotels, retail, etc. Councillor J. Gazzola questioned if the criteria for the Environmental Assessment to be undertaken for the multi- modal hub has been set, noting that he would like to ensure the public has opportunity to give input on the criteria. Mr. B. Sloan agreed to follow-up on the process for setting the criteria, as well as opportunity for the public to comment perhaps through the public meeting to be held November 20, 2012. Councillor B. Vrbanovic questioned how much opportunity there will be for public engagement as part of the process for development of the Community Building Strategy. Mr. B. Sloan advised that there has already been extensive community engagement, noting that from April to June there have been a series of opportunities to participate in stakeholder workshops, speaker sessions and drop-ins, and a similar series was held in September. All information collected will be used in development of the draft document proposed to be circulated at the end of January 2013, at which time more workshops and open houses will be held to allow public input. Councillor Vrbanovic referred to sessions held by the City of Waterloo to engage citizens in respect to their downtown area and suggested that staff consider neighbourhood sessions in the areas designated as a station in Kitchener. Mr. Sloan advised that intensive consultations with landowners / stakeholders within affected neighbourhoods will take place over the coming years as plans are being developed. Mayor Zehr agreed that it will be critical to get out into as many of the area neighbourhoods as possible. Mr. Sloan added that the City- led project team will be building on the Community Building Strategy, working with the City’s Communication Division to plan for community engagement. It was generally agreed that communication among the various neighbourhoods was very important, with suggestions made to engage Neighbourhood Associations, post signage at each station location with contact information and to hold public meetings in each of the 10 areas designated as a station location. Councillor F. Etherington questioned how the City will protect stable neighbourhoods, noting that there is already some speculation activity taking place. Mr. Sloan acknowledged that some speculation is taking place, commenting that this is why it is important for the City to begin work now on planning around the stations and thereby, help direct development in certain areas. Councillor Y. Fernandes raised concerns with the projected growth along some parts of the route, questioning the impact if the kind of intensification anticipated does not happen. Mr. Sloan advised SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 266-CITY OF KITCHENER that the projected intensification is looked upon as transformative and not something that will happen overnight but rather will build out over a longer period of time. He stated that the City needs to have regard to an expectation of intensification and begin to map out a blueprint as to how best to accommodate growth should it happen. Councillor B. Ioannidis requested clarification of the proposed PARTS Advisory Committee. Mr. Sloan advised that this will be used during the first phase, and include Deputy CAOs, Departmental staff and some individuals to collaborate on ideas prior to materials coming forward for consideration of Council. At the end of Phase 1 the materials will include a communications strategy and geographic plans, as well as identify Council’s role in the process. He added that it may be determined at that time that the committee has a different structure such as a Project Steering Committee. Councillor Ioannidis questioned if the Kitchener Economic Development Strategy (KEDS) will be taken into consideration. Mr. Sloan confirmed that there will be considerable discussion with Economic Development staff who will be part of the project team. Councillor Ioannidis questioned how the City will promote intensification. Mr. Sloan advised that policy documents such as KEDS and the Growth Management Strategy will be used to help promote intensification and staff may also undertake review of incentive packages to determine where improvements can be made to assist. Councillor Fernandes questioned the time commitment of City staff and associated costs. Mr. B. Sloan advised that Planning staff have organized within their work plan to deal with this project in- house and is using the Corporate Business Planning process to determine impacts on other business units. He stated that he did not expect significant costs to be incurred for the initial phase and pointed out that the Region is helping out by providing vast information collected through the Community Building Strategy development process. Mr. Sloan advised that at the end of Phase 1 he expects to have more concrete information on how to move forward with Phase 2, with preference to do as much in-house as possible. Councillor Fernandes questioned where funding is to come from for public realm improvements. Mr. Sloan advised that the City is working on partnering with the University to help in future phases, commenting that more discussion is needed to determine what can be done and how infrastructure will be funded and maintained. Councillor Fernandes expressed concerns with the potential for costs to be borne by the tax base even though not all citizens will see benefit of the LRT and potential for other projects to be pushed out further as a result of the LRT project. Councillor Z. Janecki questioned if the cost of projected intensification is included in the Region’s project estimate of $818M and Mr. Sloan advised that the estimate provides for certain infrastructure improvements but may not include all costing required from resulting intensification. Mr. A. Pinard added that public realm improvements will happen in 2 phases with the immediate improvements specific to the rail system and secondly, those tied to development for which some costs will be borne by the developers through the City’s authority under the Official Plan to require streetscape improvements. Mr. Pinard advised that detailed costing associated with installation of the LRT is still to be finalized and staff anticipate they will have a better handle on City versus Regional costing in February / March 2013. The meeting recessed at 3:20 p.m. and reconvened at 3:42 p.m., chaired by Mayor C. Zehr and with all members present. Council considered the appointment of the Chairs and Vice-Chairs to the Standing Committees of Council. The following were nominated for Chair of the Community and Infrastructure Services Committee: Councillors K. Galloway-Sealock and J. Gazzola. The approved voting procedure was then utilized which resulted in Councillor K. Galloway-Sealock being appointed as Chair. The following were nominated for Vice-Chair of the Community and Infrastructure Services Committee: Councillors B. Ioannidis and Y. Fernandes. The approved voting procedure was then utilized which resulted in Councillor B. Ioannidis being appointed as Vice-Chair. Councillor S. Davey suggested that due to extra meetings of the Finance and Corporate Services Committee as part of the budget process, there should be a co-chair system rather than chair and vice-chair. He added this would allow two councillors to share duties providing better experience for the vice-chair. Moved by Councillor S. Davey Seconded by Councillor F. Etherington “That Chapter 25 of the Municipal Code (Procedures) be amended to establish a co-chair system for the Finance and Corporate Services Committee.” SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 267-CITY OF KITCHENER LOST Councillor Davey’s motion was then voted on and was . The following were nominated for Chair of the Finance and Corporate Services Committee: Councillors S. Davey, P. Singh and J. Gazzola. The approved voting procedure was then utilized which resulted in Councillor S. Davey being appointed as Chair. The following were nominated for Vice-Chair of the Finance and Corporate Services Committee: Councillors P. Singh and Y. Fernandes. The approved voting procedure was then utilized which resulted in Councillor P. Singh being appointed as Vice-Chair. The following were nominated for Chair of the Planning and Strategic Initiatives Committee: Councillors Z. Janecki and B. Vrbanovic. The approved voting procedure was then utilized which resulted in Councillor B. Vrbanovic being appointed as Chair. Councillor Z. Janecki was appointed Vice-Chair. Council considered the Nominating Committee’s report FCS-12-179 containing a suggested list of candidates for the advisory committees. Mayor Zehr pointed out that the Nominating Committee has, for most of the advisory committees, put forward a full slate of candidates as per the Terms of Reference of the committees and cautioned Council against over appointing. Council then made appointments to the various Advisory Committees. Moved by Councillor Y. Fernandes Seconded by Councillor J. Gazzola “That notwithstanding the Terms of Reference for the Cycling Advisory Committee restricting citizen members to 11, 12 members of the community at large be appointed.” LOST Councillor Fernandes’ motion was then voted on and was. Mayor Zehr advised that two applications for the Economic Development Advisory Committee were received late. One from Mr. Kevin Fergin who had applied on-line and on time but due to a technical issue, the application was not received by staff; and, the other from Mr. Mark Hopkins who submitted his application following the withdrawal of Mr. Peter Benninger’s application. Moved by Councillor B. Vrbanovic Seconded by Councillor S. Davey “That the late application from Mr. Mark Hopkins be accepted and considered.” Carried. Councillor K. Galloway-Sealock raised a concern regarding the number of councillors being appointed to the advisory committees over and above the number specified in the Terms of References and in particular the Environment Committee and Heritage Kitchener. Councillor Galloway-Sealock pointed out that these committees are citizen committees and suggested that the number of Council representatives should be limited to two. Moved by Councillor K. Galloway-Sealock Seconded by Councillor D. Glenn-Graham “That the number of councillors appointed to the Environmental Advisory Committee and Heritage Kitchener be restricted to no more than 2. Carried. Council was made aware of Mr. Kerry Kirby’s name appearing on the Nominating Committee’s suggested list although Mr. Kirby’s tenure on Heritage Kitchener has exceeded the maximum length of 8 years. SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 268-CITY OF KITCHENER Moved by Councillor Y. Fernandes Seconded by Councillor D. Glenn-Graham “That notwithstanding the provisions of Clause 3.1 of Council Policy I-63 (Appointments to Boards and Committees), Council hereby confirms the appointment of Kerry Kirby to Heritage Kitchener in excess of the maximum allowable years of service.” LOST The motion was voted on and . Council was in receipt of correspondence from Mr. Tim Jackson, Board Chair, Centre in the Square, regarding the appointments to the Board of Directors. In accordance with Council Policy, the Centre’s Human Resources Committee met to review the applications and have made recommendations to Council for the appointments. The following were appointed to the Centre in the Square Board of Directors: Murray Gamble and Shawn Mathers. Council was in receipt of correspondence from Ms. Karen Kwiatkowski, General Manager, Kitchener Housing Inc., regarding appointments to the Board of Directors. In accordance with Council Policy, the Board’s Nominating Committee met and made recommendations for the three existing vacancies. The following were appointed to the Kitchener Housing Inc. Board of Directors for a three-year term: Messrs. Andrew Head, Ted Bleaney and Richard Parent. Council was in receipt of correspondence from Mr. J. Van Ooteghem, President, Kitchener Power Corporation, dated October 30 2012, requesting that Council consider the appointment recommendations of the Board of Directors Nominating Committee. Ms. Milena Protich and Mr. Rod Goetz were appointed to the Board of Directors. The following Councillors were nominated to the Kitchener Power Corporation Board of Directors: Councillors J. Gazzola, F. Etherington and, S. Davey. The approved voting procedure was then utilized which resulted in Councillors Etherington and Davey being appointed to the Kitchener Power Corporation Board of Directors. Moved by Councillor S. Davey Seconded by Councillor K. Galloway-Sealock “That that appointments to various Committees and Boards made this November 19, 2013 be hereby confirmed.” Carried. The appointments as approved are attached to and form part of these minutes. Moved by Councillor B. Vrbanovic Seconded by Councillor F. Etherington “That an in-camera meeting of City Council be held this date to consider two litigation / potential litigation matters which are also subject to solicitor-client privilege and two land acquisition / disposition matters.” Carried. On motion, the meeting adjourned at 5:34 p.m. MAYOR CLERK SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 269-CITY OF KITCHENER CITY OF KITCHENER APPOINTMENTS FOR THE YEAR 2013 N.B. The Mayor is ex-officio on most Boards/Committees and is therefore not listed on each. A. STANDING COMMITTEES OF COUNCIL (Established by Council Policy # I-130) 1. Community & Infrastructure Services Committee Term: 1 year Note: Appointment of Chair and Vice-Chair only. 20122013 Councillor K. Galloway (C) Councillor K. Galloway- Sealock (C) Councillor B. Ioannidis (V-C) Councillor B. Ioannidis (V-C) 2. Finance & Corporate Services Committee Term: 1 year Note: Appointment of Chair and Vice-Chair only. 20122013 Councillor S. Davey (C) Councillor S. Davey (C) Councillor P. Singh (V-C) Councillor P. Singh (V-C) 3. Planning & Strategic Initiatives Committee Term: 1 year Note: Appointment of Chair and Vice-Chair only. 20122013 Councillor B. Vrbanovic (C) Councillor B. Vrbanovic (C) Councillor Z. Janecki (V-C) Councillor Z. Janecki (V-C) SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 270-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 1. Animal Designation Appeal Committee Term: 2 years Meet: monthly, Mondays, am 20122013 Councillor S. Davey Councillor S. Davey Councillor Y. Fernandes Councillor Y. Fernandes Councillor B. Vrbanovic - alt Councillor B. Vrbanovic - alt 1 rep - K-W Kennel Club1 rep - K-W Kennel Club Note: Appointees to the Committee are normally those appointed to the Dog Designation Appeal Committee 2. Arts and Culture Advisory Committee Term: 2 years rd Meet: 3 Tuesday, 4 pm 1 member of Council 1 youth member (age 18-30) 2 arts organization representatives 1 arts educator 2 practising artists (any discipline) 5 citizens at large who have an interest in the arts 20122013 Councillor K. Galloway Councillor K. Galloway-Sealock Juan Bohorquez Helena Ball Don Bourgeois Don Bourgeois Laura Lee Dam Laura Lee Dam Ashley Dean Mark Derro resigned Cheryl Ewing Radhika Subramanyan Jamie Grant Sean Puckett resigned Ann Marie Hadcock Caroline Hissa Allan Hoch Earl McCluskie Earl McCluskie Sarry Zheng Catherine Mombourquette Aaron MacFarlane resigned Marcel O’Gorman Mark Logan resigned Helena Redshaw (Ball) D. Morton Julie Robbescheuten Allan Hoch resigned Mark Derro as of December 2011 SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 271-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 2. Arts and Culture Advisory Committee (Cont’d) Bill Nuhn as of December 2011 Sean Puckett as of December 2011 Sarry Zheng as of December 2011 3. Compass Kitchener Term: 2 years st Meet: 1 Wednesday, 4 pm all Members of Council 8-12 community at large members representing various sectors including: healthy community sectors (environmental, economic, social) and population segments (youth, racialized, etc.) 20122013 Sam Charles Diana Bumstead resigned Holly Duff Holly Duff Soha Elsayed Karim Fathi resigned James Howe James Howe Christopher Hyde Chris Hyde Jasminka Klacar Christopher Kopar resigned Kimberley Knowles Theron Kramer Theron Kramer Alicja Krol-Kennedy Sarah Marsh Sarah Marsh Hanan Mohamed Mark Paul Cameron Smith David Yoon Tristan Wilkin Moni Lagonia Tristan Wilkin Pat Doherty SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 272-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 4. Cycling Advisory Committee Term: 2 years nd Meet: 2 Tuesday, 4 pm 1 Member of Council 9-11 members of the community at large 20122013 Councillor Y. Fernandes Councillor Y. Fernandes Michael Arges Michael Arges Steve Burek Mike Boos Duncan Class Terry Boutilier Peter Dedes Peter Dedes Bart Forwell Marta Generoux Dennis Hilker Scott Gibson Tim Kenyon Elba Martell Brian Laube Teresa McQuillin Nikola Mehes Tamara Niesen Jessica Romero Mary Sehl Mary Sehl Peter Walberg Mackenzie Turner Michael Boos as of May 2012 Peter Walberg as of May 2012 5. Dog Designation Appeal Committee Term: 2 years Meet: monthly, Mondays am 20122013 Councillor S. Davey Councillor S. Davey Councillor Y. Fernandes Councillor Y. Fernandes Councillor B. Vrbanovic - alt Councillor B. Vrbanovic - alt 1 rep – K-W Kennel Club 1 rep – KW Kennel Club SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 273-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 6. Downtown Action & Advisory Committee Term: 2 years nd Meet: 2 Thursday, 4 pm Councillor – Ward 9 Councillor – Ward 10 5 City residents (Downtown or surrounding neighbourhoods) 5 Downtown businesses 5 Downtown building owner or local developer Executive Director, Kitchener Downtown BIA 20122013 Councillor F. Etherington Councillor F. Etherington Councillor D. Glenn-Graham Councillor D. Glenn-Graham Amina Gilani (Ward 10) David Kuhn Lisa Polonoski (Ward 10) Dean Knipfel Aaron MacFarlane (Ward 9) Amina Gilani Jamie Yantzi (Ward 9) Lisa Polonoski Alan Doherty (Suburban) Stephanie Noble Michael Falcone (Storefront Lawrence McNaught Retail) (business) Tania Benninger (Office Owner) Brad Watson (business) Don Zehr (Restaurant) Andrea Cassidy (business) Cory Crossman (Live Cory Crossman (business) Entertainment / Bar) Glenn Scheels (Developer) Eric Johnson (business) Lawrence McNaught (Arts & Craig Beattie (owner/develop) Culture) Cameron Dearlove (Education) Don Zehr (owner/develop) Kitchener Downtown BIA Dawit Debssou Executive Director 1 rep – Arts & Culture Advisory Melissa Bowman Committee 1 rep – Waterloo Regional Police Tania Benninger Services Kitchener Downtown BIA Executive Director SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 274-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 7. Economic Development Advisory Committee Term: 4 years th Meet: 4 Wednesday, 11 am 3 members of Council 1 community member at large 1 representative from each of the following Business Sectors: High Tech o Downtown Retail Business o Major Retail (outside of Downtown) o Manufacturing o Downtown Office Owner o ICI Realtor o Marketing o Consultant Industry o Housing Development o Financial (Banking) o Hospitality / Convention / Tourism Industry o Health Care o Education o Arts & Culture o K-W Labour Council 20122013 Councillor S. Davey Councillor S. Davey Councillor B. Ioannidis Councillor B. Ioannidis Councillor P. Singh Councillor P. Singh Ashley Reid (at large) Ashley Reid (at large) Peter Benninger (at large) Johanna Classon-Romero (at large) Glenn Koehler (High Tech) Philip Jones (High Tech) Jeremy Auger (High Tech) Jeremy Auger (High Tech) Amr Kebbi (Marketing) Thusenth Dhavaloganathan (High Tech) Darrin Snider (Consultant) Glenn Koehler (Marketing) Kelly Vieira (Major Retail – Darrin Snider (Consultant) Outside of Downtown) Brian Bennett (Financial) Cory Ernst (Major Retail – Outside of Downtown) Adrian Conrad (Office Owner) Brian Bennett (Financial) Mark Bingeman (Hospitality) Adrian Conrad (Office Owner) B. Takhar (Health Care) Mark Bingeman (Hospitality/Tourism) Rebecca Short (Arts & - Jamie Yantzi (Health Care) Culture) Darren Shaw (ICI Realtor) Rebecca Short (Arts & Culture) Shawn DeBruyn (Education) Mark Hopkins (ICI Realtor) Len Carter (Waterloo Jeff Hoekman (Education) Regional Labour Council) SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 275-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 7. Economic Development Advisory Committee (Cont’d) Ian Cook ( Housing) Hani Naamani (Manufacturing) Steven Voll (Manufacturing) Kevin Fergin (Housing) 1 rep – Downtown Advisory 1 rep – Downtown Retail Committee 1 rep – Labour Council 8. Environmental Committee Term: 2 years rd Meet: 3 Thursday, 4 pm 1 member of Council 10-11 community-at-large members 20122013 Councillor D. Glenn-Graham Councillor Y. Fernandes Councillor Y. Fernandes Councillor P. Singh Councillor B. Vrbanovic Hanan Awad Barbara Ciochon Mitra Baharloo resigned Steve Crossman Steve Crossman Stacey Danckert Sophia Do Mohab El-Hakim Daniel Hoshowksy Dan Hoshowsky Cheryl Huxted Graham Lehman Ala Khalil resigned Lindsay Matthews Adriane MacDonald resigned Mark Peterson Charles Priddle Simone Smith Rizwan Younis resigned Rizwan Younis George Zador George Zador Lesley Rice Evonne Donaher SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 276-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 9. Heritage Kitchener Term: 2 years st Meet: 1 Tuesday, 4 pm 1 member of Council 5-7 sector-specific members (architect, building industry, planner, historian, museum specialist or conservator, landscape specialist, archaeologist 2-3 community-at-large members (demonstrated interest in preservation of architectural/historical heritage) 1 representative from each of the City’s designated Heritage Conservation Districts 20122013 Councillor F. Etherington Councillor F. Etherington Councillor Y. Fernandes Tyler Batten Councillor Z. Janecki Amanda Hooykaas Councillor J. Gazzola Erin Young John Ariens Grayson Zeilstra Kerry Kirby (St. Mary’s HCD) John Stevens Ann Oja (Upper Doon HCD) Steven Thomson (Historian) Laird Robertson Mark Peterson (Landscape Specialist) Sandu Sindile Ann Oja (Upper Doon HCD) George Thomas William Trotter (Victoria Park resigned HCD) Stephen Thomson 1 rep – Architect Erin Young 1 rep – Planner Grayson Zeilstra 1 rep – Conservator Graham Wolfe 1 rep – Building Industry resigned 1 rep – Civic Centre HCD 1 rep – Archaeologist 1 rep – Victoria Park HCD 1 rep – St. Mary’s HCD 1 rep – Building Industry 1 rep – Civic Centre HCD 10. Property Standards Committee Term: 2 years th Meet: 4 Wednesday, 2 pm 20122013 Karen Taylor- Harrison Karen Taylor-Harrison John Rowe Christina Rooney Claude Schneider Kevin Young Nelson Stead Christopher Mulhern SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 277-CITY OF KITCHENER B. SPECIAL COMMITTEES OF COUNCIL 11. Safe & Healthy Community Advisory Committee Appointments to the Safe & Healthy Community Advisory Committee have been deferred pending a review of the Committee’s future direction. SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 278-CITY OF KITCHENER C. BOARDS 1. Centre In The Square Inc. – Board of Directors Term: 4 yrs (Council) Term: 3 yrs (Citizen) Meet: Bi-monthly, Wednesday 20122013 Mayor C. Zehr Murray Gamble Councillor J. Gazzola Shawn Mathers Councillor B. Ioannidis Councillor Z. Janecki David Strucke (fundraising rep) expiring Dec 31 Tim Jackson (fundraising rep) expiring Dec 31 Hilary Abel Murray Gamble expiring Dec 31 Shawn Mathers expiring Dec 31 Rick Weiss (K-W Art Gallery rep) Sandy Delamere (K-W Symphony rep) Barry Hunt Jennifer Appleby Vines Marcus Shantz Note: Appointments are effective January 1, 2013. 2. Kitchener Housing Inc. Board of Directors Term: 3 years Meet: 3rd Wednesday, 4 pm 2012 2013 Mayor C. Zehr Andrew Head Councillor F. Etherington Ted Bleaney Councillor B. Ioannidis Richard Parent Denny Cybalski Christian Witt Andrew Head term expiring Bob McColl Ted Bleaney term expiring Corinne Cash SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 279-CITY OF KITCHENER C. BOARDS 2. Kitchener Housing Inc. Board of Directors (Cont’d) Mike Seiling J. David Heintz term expiring Note: Community directors to be recommended by KHI Nominating Committee 3. Kitchener Power Corporation – Board of Directors Term: 1 year Meet: Quarterly 2012 2013 Mayor C. Zehr Mayor’s position Councillor K. Galloway Councillor S. Davey Councillor P. Singh Councillor F. Etherington Rod Goetz Rod Goetz Allan Beaupre Milena Protich Note: Appointments are effective January 1, 2013. SPECIAL COUNCIL MINUTES NOVEMBER 14, 2011 - 280-CITY OF KITCHENER D. OTHER APPOINTMENTS 1. Kitchener-Waterloo Art Gallery - Board of Directors Term: 1 year rd Meet: 3 Tuesday 12 pm 20122013 Councillor F. Etherington Councillor F. Etherington 2. Committee of Revision Term: 1 year Meet: as required 20122013 Councillor D. Glenn-Graham Councillor D. Glenn-Graham Councillor Z. Janecki Councillor Z. Janecki th 3. Grand River Accessibility Advisory Committee Meet: 4 Thursday 1:30 pm The Terms of Reference for GRAAC (representing six participating area municipalities) state that membership of the Committee will be: 11-15 members of the public the majority of which shall be persons with a disability representing the interests of citizens with varying disabilities; 1-2 parents / caregivers; and 1-5 laypersons or agency representatives interested in disability issues. A committee will make recommendations to the participating municipalities ensuring that membership on the committee will continue as per the Terms of Reference. The appointed members from the public are staggered to ensure continuity. 2012 2013 Councillor K. Galloway Councillor B. Vrbanovic 4. Grand River Hospital – Board of Trustees Term: 1 year th Meet: 4 Tuesday, 4 pm 20122013 Councillor P. Singh Councillor P. Singh 5. Homer Watson House Foundation Term: 1 year Meet: last Thursday, 6pm 20122013 Councillor Y. Fernandes Councillor Y. Fernandes 6. Horticultural Society - Kitchener - Board of Directors Term: 1 year nd Meet: 2 last Tuesday, 7 pm 20122013 Councillor D. Glenn-Graham Councillor D. Glenn-Graham SPECIAL COUNCIL MINUTES NOVEMBER 19, 2012 - 281-CITY OF KITCHENER D. OTHER APPOINTMENTS 7. Huron Natural Area Joint Ventures Committee Term: 1 year Meet: TBD 20122013 Councillor K. Galloway Councillor K. Galloway-Sealock Councillor Y. Fernandes Councillor B. Ioannidis 8. Multicultural Centre of K-W Board of Directors Term: 1 year Meet: AGM only 2012 2013 Councillor D. Glenn-Graham Councillor D. Glenn-Graham 9. Oktoberfest Inc. - Advisory Council - K-W Term: 1 year Meet: Mthly, Tues @ 12 20122013 Councillor S. Davey Councillor B. Ioannidis Councillor B. Vrbanovic Councillor D. Glenn-Graham 10. Regional Economic Development Corporation Board Term: 3 year 2012 2013 C. Ladd, CAO (Mayor’s Designate) J. Willmer, CAO 11. Wilfrid Laurier University - Board of Governors Term: 1 year Meet:Quarterly 20122013 Councillor B. Vrbanovic Councillor B. Vrbanovic