Loading...
HomeMy WebLinkAboutCouncil - 2012-11-19COUNCIL MINUTES NOVEMBER 19, 2012 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. The meeting began with the singing of “O Canada” by Pam Olayemi, Wilfrid Laurier University. On motion by Councillor F. Etherington the minutes of the regular meeting held October 22, 2012 and special meetings held October 22 & November 5, 2012, as mailed to the Mayor and Councillors, were accepted. COMMUNICATIONS REFERRED DIRECTLY TO FILE – NIL Mr. Tom Ruggle, Chief Fire Prevention Officer, was in attendance to present an update on the Waterloo Region Children’s Safety Village (CSV), which is a community program designed to provide local students with a unique learning opportunity focused on experience-based safety training. He indicated that annually the CSV educates more than 25,000 students in Grades one to six from across the Region, with approximately 10,000 students from the City of Kitchener. He noted that the Safety Village is primarily funded through donations and accordingly it has a minimal impact on the budgets of the participating municipalities. Mayor C. Zehr noted that Chuck Kruse, who had registered as a delegation to speak to housing intensification outside of City core area, has indicated that he was no longer able to attend this meeting. Mr. Les Kuczynski addressed Council and circulated an information package, requesting that immediate action be taken to address safety concerns at the Huron and Strasburg Road roundabout. He stated that everyday numerous children use this intersection to reach Huron Heights Secondary School, which is located on the northwest corner of the roundabout. He added that traffic volumes on Huron Road have increased with its recent expansion to four lanes and elevation differences negatively affect visibility in certain sections of the roundabout. He commented those factors, along with the proposed commercial development on the south side of the intersection, have heightened the potential that a serious accident could occur at this roundabout. He asked that Council consider reducing the speed limit and hire a crossing guard, noting those measures were implemented to mitigate pedestrian safety concerns at the Block Line / Homer Watson roundabout. In addition, he proposed the installation of four rumble strips and / or traffic bumps to remind drivers to decrease their speed. He suggested that the new reduced speed signs and crossing guard could be immediately implemented at an approximate cost of $1,100. and estimated the total cost for all of his proposed safety measures at $17,100. In response to questions, Mr. Kuczynski indicated that a number of parents have commented to him how their children have nearly been struck by a vehicle when crossing the subject roundabout. He commented that Transportation Services staff is currently completing a traffic study for the area, but this has yet to come forward for Council’s consideration. He acknowledged that he has not raised his concerns with the administration at Huron Heights Secondary School and clarified that due to the steep angle of approach, visibility is poor for drivers entering on the eastern side of the roundabout. He commented that he is not opposed to roundabouts suggesting that the City build on the lessons learned at the Block Line / Homer Watson roundabout to enhance the safety of the students using the Huron and Strasburg Road intersection. Mayor Zehr agreed with the suggestion that consideration should be given to the feasibility of applying what was learned at the Block Line / Homer Watson roundabout and proposed that a report be provided on this matter to the November 26, 2012 Community and Infrastructure Services Committee meeting. He noted that while changing the speed limit in the area would require the passage of a by-law, it might be possible to enact other measures in the short-term to improve the safety of the children who use the subject roundabout. Councillor Y. Fernandes expressed concerns with the amount of time it might take to implement the actions proposed by Mr. Kuczynski. She suggested that the City proceed with the installation of rumble strips to encourage drivers to slow down while moving through the roundabout. Mr. J. Witmer, Deputy CAO - Infrastructure Services, advised that he has spoken with Transportation Services staff and confirmed that they are in the process of preparing a report on the findings of the traffic analysis conducted on this area. He suggested that Council should hold off on taking any action until a determination has been made as to what can be feasibility implemented at this site. He COUNCIL MINUTES NOVEMBER 19, 2012 283CITY OF KITCHENER - - agreed to include in the proposed report an examination into the techniques used by the Region of Waterloo to address the safety concerns at the Block Line / Homer Watson roundabout. Councillor K. Galloway-Sealock asked that staff include as part of their report an overview of the history of the Huron and Strasburg roundabout. She commented that she would be hesitant of decreasing the speed limit in this area, as it would probably not make a significant impact without continual enforcement. Councillor F. Etherington questioned whether it would be possible to have a crossing guard posted to this location on a temporary basis, pending the results of the traffic analysis. Mr. Witmer agreed to raise that suggestion with Transportation Services staff, noting that the size of the roundabout may necessitate having two crossing guards at that site. Councillor B. Vrbanovic suggested that as an interim measure temporary speed reduction signs could be installed, similar to those used during road construction. He added that consideration could also be given to the installation of other temporary signage to alert drivers that the roundabout is a student crossing area. Council agreed to direct staff to provide a report to the November 26, 2012 Community and Infrastructure Services Committee meeting on the proposals put forward this date to address the safety concerns at the Huron and Strasburg Road roundabout. Ms. Kae Elgie, Architectural Conservatory of Ontario (ACO) - Waterloo Branch, addressed Council in support of reconsidering the deferral of the proposed designation of 7 Floral Crescent (Rockway Gardens) under Part IV of the Ontario Heritage Act (OHA). In addition, she spoke in support of Clause 2 of the Heritage Kitchener report of this date, which recommends the designation of 500 Stauffer Drive as being of cultural heritage value or interest. She advised that the ACO stresses the importance of re-using historic buildings and referenced a study produced by the Preservation Green Lab of the National Trust for Historic Preservation, which conducted a comprehensive analysis on the potential environmental benefits of building reuse. She stated the study found that when comparing buildings of equivalent size and function, building reuse almost always offers environmental savings over demolition and new construction. In response to questions, Ms. Elgie clarified that the study was entitled: “The Greenest Building: Quantifying the Environmental Value of Building Reuse”, and agreed to circulate copies of it to Council. Councillor Z. Janecki gave notice that he would introduce a motion this date to reconsider the deferral motion adopted by Council on October 22, 2012, regarding the designation of 7 Floral Crescent (Rockway Gardens), as being of cultural heritage value or interest pursuant to Section 29 of the Ontario Heritage Act, listed as Item 8 b) under New Business. Moved by Councillor Z. Janecki Seconded by Councillor D. Glenn-Graham “That pursuant to Section 25.7.15 of Chapter 25 of the Municipal Code (Council Procedure), the following motion adopted by Council on October 22, 2012, be reconsidered: ‘That consideration of the following recommendation to designate 7 Floral Crescent be deferred to the (Rockway Gardens), under Part IV of the Ontario Heritage Act, February 4, 2013 Council meeting to allow time for the completion of the Rockway feasibility study and business case analysis: ‘That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice of Intention to designate the property known as 7 Floral Crescent (Rockway Gardens), as being of cultural heritage value and interest, with specific recognition given to Rockway Gardens being identified as a cultural heritage landscape.’” Questions were raised regarding the current condition of Rockway Gardens as well as the adjacent Rockway Seniors Centre, located at 1405 King Street East. Mr. M. May, Deputy CAO – Community Services, advised that he is unaware of any changes and / or threats that might negatively impact those properties between now and when the proposed designations are to be considered at the February 4, 2013 Council meeting. He confirmed that Phase I of the Rockway feasibility study and COUNCIL MINUTES NOVEMBER 19, 2012 284CITY OF KITCHENER - - business case analysis is done; however, the specific heritage attributes pertaining to those sites will not be known until Phase II has been completed. Councillor Janecki advised that he does not have any information regarding an imminent threat to Rockway Gardens. He stated that the proposed reconsideration was being brought forward as it seemed that at the October 22, 2012 Council meeting the designation of Rockway Gardens got intertwined with the designation of the Rockway Seniors Centre. He suggested that as the anticipated feasibility study primarily relates to the future use of the Rockway Seniors Centre, there is no reason why the City should not move forward with issuing the Notice of Intention to designate Rockway Gardens. LOST Councillor Janecki’s motion to reconsider was then voted on and on a recorded vote, with Councillors J. Gazzola, D. Glenn-Graham, Z. Janecki, Y. Fernandes and F. Etherington voting in favour; and Mayor C. Zehr and Councillors B. Ioannidis, K. Galloway-Sealock, S. Davey, B. Vrbanovic and P. Singh voting in opposition. On motion by Councillor Z. Janecki, seconded by Councillor Y. Fernandes, Clause 2 of the Heritage Kitchener report was brought forward for consideration, recommending the designation of 500 Stauffer Drive as cultural heritage resources under Part IV of the Ontario Heritage Act. A motion was brought forward by Councillor K. Galloway-Sealock, seconded by Councillor B. Ioannidis, to defer consideration of this matter to the December 3, 2012 Council meeting, to allow time for additional information to be provide as to what occurred at the November 6, 2012 Heritage Kitchener meeting. Councillor Galloway-Sealock expressed concerns with Council considering the proposed designation of 500 Stauffer Drive. She indicated that the minutes from the November 6, 2012 Heritage Kitchener meeting have yet to be circulated; and therefore, Council is unaware of the reasoning behind the subject recommendation. She added that while Council receives a copy of the Heritage Kitchener meeting agenda, at times it is circulated up to six weeks prior to when Council considers the recommendations from Heritage Kitchener. She suggested that in the future, the pertinent Heritage Planning staff reports should be re-circulated with the Council agenda. Carried Councillor Galloway-Sealock’s deferral motion was then voted on and on a recorded vote with Mayor C. Zehr and Councillors B. Ioannidis, K. Galloway-Sealock, S. Davey, B. Vrbanovic and P. Singh voting in favour; and Councillors J. Gazzola, D. Glenn-Graham, Z. Janecki, Y. Fernandes and F. Etherington voting in opposition. Mr. L. Gordon, Director of Supply Services, was in attendance with respect to the tenders listed on the Committee of the Whole agenda. Councillor P. Singh declared a pecuniary interest with respect to Tender T12-069 - Bramm Yards Development (#55 Bramm Street), listed as Item B.1v) on the Committee of the Whole Agenda as he owns property near the subject lands, and accordingly he did not take part in any discussion or voting regarding this matter. Moved by Councillor B. Ioannidis Seconded by Councillor B. Vrbanovic “That Tender T12-072 – Safety Supplies, be awarded as follows: WFS Ltd. , Cambridge, Ontario at their tendered price of $25,191.46, plus H.S.T. of $3,274.89, for a total of $28,466.35 for personal protection equipment – safety wear; WFS Ltd. , Cambridge, Ontario at their tendered price of $7,068.88, plus H.S.T. of $918.95, for a total of $7,987.83 for spill response and traffic supplies; Weber Supply Company Inc. , Kitchener, Ontario at their adjusted tendered price of $14,734.21, plus H.S.T. of $1,915.44, for a total of $16,649.65 for hand sanitizer supplies and wipes; for one (1) year at a total award price of $53,103.83, with an option to renew for two (2) additional one-year periods.” COUNCIL MINUTES NOVEMBER 19, 2012 285CITY OF KITCHENER - - - and - ImageWear by “That Tender T12-067 - Corporate Work Clothing Program, be awarded to Mark’s Work Wearhouse Kitchener, Ontario, , at their tendered price of $74,816.88, plus H.S.T. of $9,726.19, for a total of $84,543.07, with an option to renew for two (2) additional twelve (12) month terms.” - and - “That Tender T12-076 – Five (5) 29,937 kg (66,000 lb) G.V.W. Tandem Rear Axle Highway Sterling Western Star Inc., Ayr, Conventional Cab & Chassis, be awarded to Ontario, at their tendered price of $498,050. plus H.S.T. of $64,746.50 for a total of $562,796.50.” - and - “That Tender T12-075 – Crushing of Reclaimed Concrete & Asphalt, be awarded to Kieswetter Excavating Inc., Heidelberg, Ontario, at their tendered price of $204,500., plus H.S.T. of $26,585., for a total of $231,085.” Carried A recorded vote was requested. Moved by Councillor Seconded by Councillor “That Tender T12-069 – Bramm Yards Development (#55 Bramm Street), be awarded to Network Sewer and Watermain Ltd., Cambridge, Ontario at their corrected tendered price of $785,508.16, including provisional items and contingencies of $23,899.42., plus H.S.T. of $102,116.06, for a total of $887,624.22; and further, That the Director of Supply Services be authorized to execute an agreement satisfactory to the City Solicitor.” In Favour: Mayor C. Zehr and Councillors J. Gazzola, B. Ioannidis, Z. Janecki, K. Galloway- Sealock, S. Davey, B. Vrbanovic and F. Etherington Contra: Councillors D. Glenn-Graham and Y. Fernandes Recorded Pecuniary Interest and Abstention: Councillor P. Singh as he owns property near the subject lands Carried. Moved by Councillor S. Davey Seconded by Councillor P. Singh “That the report of the Finance and Corporate Services Committee (meeting of November 5, 2012) be adopted.” Councillor J. Gazzola requested that Clause 3 be voted on separately as it relates to a proposed future expenditure of approximately $22M for the acquisition and implementation of the SAP Customer Relationship & Billing (CR&B) solution to replace the Customer Information System (CIS). He commented that while final approval is intended to be given to this project as part of the 2014 Budget process, he would prefer to consider it separately from that process and at an earlier point in 2013. He suggested that future reports on this matter should clarify the savings and advantages that the City would realize by pursuing this expenditure. COUNCIL MINUTES NOVEMBER 19, 2012 286CITY OF KITCHENER - - Mr. D. Chapman, Deputy CAO - Finance and Corporate Services, advised that while a final decision is anticipated to be made on this matter as part of Council’s 2014 Budget deliberations, a commitment was made at the November 5, 2012 Committee meeting to report back next fall in advance of the 2014 Budget process. He added that a rationalization of the benefits that are anticipated through implementing this project would be included in that report. Councillor P. Singh brought forward an amendment to Paragraph 1 of Clause 2, to increase the fees for Tax Certificates and Utility Certificates from the 2012 rate of $50 to $60 for 2013. He noted that this would align those fees with what is being charged by the City of Waterloo. Carried. Councillor Singh’s amendment was then voted on and was The November 5, 2012 Finance and Corporate Services Committee report was then voted on Clause by Clause. Carried as amended. Clause 2 - Carried Clause 3 - Carried. Balance of report - Moved by Councillor S. Davey Seconded by Councillor P. Singh “That the report of the Finance and Corporate Services Committee (meeting of November 8, 2012) be adopted.” Carried. Moved by Councillor B. Vrbanovic Seconded by Councillor Z. Janecki “That the report of the Planning & Strategic Initiatives Committee be adopted.” Councillor Y. Fernandes requested that Clause 2 be voted on separately as she has concerns that the proposed townhouse development that would be facilitated through the requested zone change for 1989 and 2009 Ottawa Street South would not provide enough greenspace for its future residents. Voted on Clause by Clause. Carried Clause 2 - Carried. Balance of report - Moved by Councillor Z. Janecki Seconded by Councillor “That the balance of the report of Heritage Kitchener be adopted.” A motion was brought forward by Councillor K. Galloway-Sealock, seconded by Councillor B. Ioannidis, to defer consideration of Clause 1 of the Committee’s report to the December 3, 2012 Council meeting, to allow time for additional information to be provide as to what occurred at the November 6, 2012 Heritage Kitchener meeting. Councillor Galloway-Sealock expressed concerns that Council was being asked to render a decision on this matter without information as to the context within which Heritage Kitchener made its recommendation. She reiterated her previous request to have the pertinent Heritage Planning staff reports re-circulated as part of Council’s agenda package. Mr. M. May agreed to work with Legislated Services staff to ensure that in the future Council receives all of the materials necessary to render a decision. In response to questions regarding the Heritage Kitchener recommendations, Mr. J. Willmer, Chief Administrative Officer (CAO), clarified that the house at 397 Gravel Ridge Trail, was previously COUNCIL MINUTES NOVEMBER 19, 2012 287CITY OF KITCHENER - - located on Bleams Road and referred to as the Eby Estate Farmhouse. He advised that the former landowner, the developer and the City identified that the farmhouse had significant cultural heritage value, adding that the house was moved so that it could be conserved and incorporated in a prominent location in what is now the existing Eby Estate Subdivision. He stated that the Notice of Intention to designate was approved by Council in 2007; however, shortly thereafter the building was damaged by a fire. He noted that with the restorations now complete and the plan of subdivision registered, consideration can be given to passing the designating by-law. Councillor J. Gazzola, spoke in opposition to the proposed deferral, indicating that the four members of Council who sit on Heritage Kitchener attended the November 6, 2012 meeting and confirmed the information that was conveyed by Mr. Willmer. He noted that at this time Council is only being requested to direct staff to prepare the designating by-law, which would be brought forward for consideration at a later date. LOST Councillor Galloway-Sealock’s deferral motion was then voted on and on a recorded vote with Mayor C. Zehr and Councillors B. Ioannidis, K. Galloway-Sealock, B. Vrbanovic and P. Singh voting in favour; and Councillors J. Gazzola, D. Glenn-Graham, Z. Janecki, Y. Fernandes, S. Davey and F. Etherington voting in opposition. Carried Unanimously Clause 1 of the Heritage Kitchener report was then voted on and was on a recorded vote. Councillor B. Vrbanovic gave notice that he would introduce a motion this date concerning the development of an ‘Every Kid Plays’ policy to ensure that every child who wants to play soccer is able to, listed as Item 8 a) under New Business. He reviewed the motion, noting that the wording of Paragraph 4 had been revised to provide that the requested review be conducted of both field and facility schedules beginning in 2014 and staff are to make reasonable adjustments to them. In response to questions, Councillor Vrbanovic advised that the concept of ‘Every Kid Plays’ is a commitment to support youth sports and the important role it plays in the community. He stated that the participation figures outlined in Paragraph 2 were provided by the Kitchener Soccer Club and demonstrate the increasing popularity of the sport. He added that this was being brought forward similar to the ‘Every Kid Plays’ policy that was approved for minor hockey in 2003. Responding to concerns raised regarding some of the player policies of the Kitchener Soccer Club, Councillor Vrbanovic advised that it is up to the Club’s executive board to determine the best means of training its player and he encouraged members of Council to raise their concerns directly with the president of the Kitchener Soccer Club. Moved by Councillor B. Vrbanovic Seconded by Councillor B. Ioannidis “WHEREAS in 2003, Kitchener City Council passed an “Every Kid Plays” policy to ensure that every child who wanted to play minor hockey was able to; and, WHEREAS since its inception as the new Kitchener Soccer Club in 2002, participation in minor soccer has increased from approximately 3000 youth participants annually to 5600 during the 2012 playing season, a 86% increase with a plan to see further growth to 7000 participants by 2014 and 10000 by 2017; and, WHEREAS challenges exist with respect to the provision of existing soccer fields beyond 2014 while the development of additional playing fields, including some artificial turf fields has been identified as a priority in the City’s Leisure Facilities Master Plan; BE IT RESOLVED THAT the City of Kitchener initiate an “Every Kid Plays” policy meaning that staff be instructed to work with Kitchener Soccer Club to review field and facility schedules beginning in 2014, and make reasonable adjustments to them to ensure that every child who wants to play soccer, can; and, That staff be directed to work with the Kitchener Soccer Club to determine a transition strategy from the portion of Budd Park soccer fields which will go offline in 2014 to new facilities to replace those field hours; and further, COUNCIL MINUTES NOVEMBER 19, 2012 288CITY OF KITCHENER - - That staff work with the Kitchener Soccer Club to develop a report of its overall facility needs, consistent with the Leisure Facilities Master Plan, and that such report, including costs, come back to Council in 2013, in a timely manner, to allow for any potentially warranted capital decisions for 2014 and beyond.” Carried Unanimously, on a recorded vote. At the request of Councillor Y. Fernandes, Mr. J. Willmer agreed to investigate the possibility of having notification provide to Councillors when a site alteration permit has been applied for in their Ward. Council agreed to the request of Mr. R. Gosse, City Clerk, to add two additional by-laws for three readings this date, related to Clauses 2 of the November 5, 2012 Finance and Corporate Services Committee report with respect to business licensing fees as well as a zoning amending by-law for 1989 and 2009 Ottawa Street South as outlined in Clause 2 of the Planning and Strategic Initiatives Committee report. Moved by Councillor B. Ioannidis Seconded by Councillor K. Galloway-Sealock “That leave be given the Mover and Seconder to introduce the following by-laws, namely: (a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (d) Being a by-law to exempt certain lots from Part Lot Control – Block 92, Plan 58M-454 – Beaumont Crescent. (e) To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (f) To confirm all actions and proceedings of the Council. (g) Being a by-law to amend Chapter 501 of the City of Kitchener Municipal Code with respect to Business Licence Fees. (h) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – Deerfield Homes Ltd. – 1989 and 2009 Ottawa Street South. and that the same be taken as read a first time and stand referred to the Committee of the Whole.” Carried. Council agreed to forego resolving itself into the Committee of the Whole, as the only item remaining on that agenda pertained to giving second reading to the by-laws proposed for enactment. Moved by Councillor B. Ioannidis Seconded by Councillor K. Galloway-Sealock “That the by-laws be given third reading, namely: (a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (By-law No. 2012-147) COUNCIL MINUTES NOVEMBER 19, 2012 289CITY OF KITCHENER - - (b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law No. 2012-148) (c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (By-law No. 2012-149) (d) Being a by-law to exempt certain lots from Part Lot Control – Block 92, Plan 58M-454 – Beaumont Crescent. (By-law No. 2012-150) (e) To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (By-law No. 2012-151) (f) To confirm all actions and proceedings of the Council. (By-law No. 2012-152) (g) Being a by-law to amend Chapter 501 of the City of Kitchener Municipal Code with respect to Business Licence Fees. (By-law No. 2012-153) (h) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – Deerfield Homes Ltd. – 1989 and 2009 Ottawa Street South. (By-law No. 2012-154) be taken as read a third time, be finally passed and numbered serially by the Clerk.” Carried. On motion, the meeting adjourned at 9:47 p.m. MAYOR CLERK COUNCIL MINUTES NOVEMBER 19, 2012 290CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of November 5, 2012) – 1. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Bethany Evangelical Missionary Church for their annual Christmas Pageant on December 7, 8 and 9, 2012, between the hours of 6:00 P.M. and 9 P.M., daily. 2. That the proposed fees and charges contained in the 2013 Comprehensive Fee Review attached to Financial Services Department Report FCS-12-159 be approved with the following changes: That the 2013 Tax Certificate fee be set at $60. That the 2013 Utility Certificate fee be set at $60.; and, That the Manager of Cemeteries be directed to forward the Cemetery Tariff of Fees and Charges to the Ministry of Government Services – Cemeteries Regulation Unit for filing; and further, That Legal Services staff be directed to prepare the necessary by-laws to amend The City of Kitchener Municipal Code Chapters for fees and charges pertaining to licensing, planning applications, building permits and Committee of Adjustment applications. (Carried, as Amended) 3. That final approval to proceed with the acquisition and implementation of an SAP Customer Relationship & Billing (CR&B) solution to replace the Customer Information System (CIS) be referred to the 2014 budget process; and further, That staff be directed to undertake the following additional due diligence prior to Council's consideration of the 2014 budget: a) continue to monitor the City of Toronto’s initiative to acquire and implement SAP CR&B to replace its property tax and utility billing systems; b) develop funding options for a future SAP CR&B implementation; c) evaluate in further detail the option to re-architect CIS as identified in the 2010 CIS Assessment; and, d) investigate the implications and feasibility of outsourcing the City’s utility billing functions, and/or other means to separate the City’s utility billing function from the property tax billing system. 4 That the City-owned parcel of vacant land located on Sereda Road be declared surplus to the City’s needs; and further, That staff be authorized to negotiate a lease agreement satisfactory to the City Solicitor with 1291029 Ontario Limited, for lease of the City-owned parcel of vacant land located on Sereda Road, described as Part 1, 58R-6980; said agreement to be brought back to a future Finance and Corporate Services Committee meeting for Council’s consideration and approval. 5. That pursuant to Section 283 of the Ontario Municipal Act, 2001 (the Act), one-third of the remuneration paid to the elected members of Kitchener City Council continue as expenses . incident to the discharge of their duties as members of the Council FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of November 8, 2012) – 1. That staff be directed to report and / or take appropriate action on the following matters arising from the November 8, 2012 special Finance and Corporate Services Committee meeting relative to the 2013 Capital Budget, as outlined in the chart below: COUNCIL MINUTES NOVEMBER 19, 2012 291CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of November 8, 2012) – (Cont’d) 1. (Cont’d) TOPICACTION Reserves Provide detail schedules for all reserves. Capital Closeouts Provide list of capital closeouts. Community Services Department Provide details on major equipment and fleet. - Fire Services Provide a more detailed explanation of Alternate Emergency Communication Centre (AECC). Schoerg Barn Provide a more detailed explanation of Schoerg Barn and investigate partnership possibilities. Chief Administrator’s Office (CAO) Provide explanation regarding Safe and Healthy Advisory Committee budget. Provide explanation regarding the Corporate Plan funding. General ExpensesProvide details of Environmental Remediation - Environmental Remediation Fund. Infrastructures Services Department Provide total dollar amount in 2012 budget for - Engineering Surface Reconstruction and how staff developed this forecast. Community Trails Provide Issue Paper recommending how trails would be funded if increased to $1M, $2M, $3M and provide analysis of dollar per kilometer of trails versus dollar per kilometer of road utilizing Federal Gas Tax Reserve funding. Community Services Department Provide the policy for Urban Design - Planning Administration improvements. Infrastructures Services Department Recirculate final project update on Kitchener - Facilities Management Operating Facility (KOF). COUNCIL MINUTES NOVEMBER 19, 2012 292CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of November 8, 2012) – (Cont’d) 1. (Cont’d) Infrastructures Services Department Provide information on how the City budgets - Operations for general park provisions and how it could address outstanding needs of Active Park Lands. Provide details regarding the existing balance of $20,000. for the Earth Week Program and 2013 current capital of $31,000. Debt to Reserve Update chart to exclude Economic Development Investment Fund (EDIF) and Kitchener Memorial Auditorium Complex (KMAC) Expansion debt. 2. That consideration to fund the proposed $4.3M identified by staff in the 10 year capital forecast (2013-2022) for the injections/removal of ash trees due to the infestation of the Emerald Ash be deferred to the January 17, 2013 Borer from the Gas Capital Investment Reserve Fund, special Finance and Corporate Services Committee meeting for considerationas part of the overall 2013 final budget day deliberations. PLANNING AND STRATEGIC INITIATIVES COMMITTEE – 1. That Community Services Department report CSD-12-125, Kitchener Growth Management Strategy - 2012 Annual Monitoring Report be received for information; and further, That Report CSD-12-125 be submitted to the Regional Municipality of Waterloo in fulfillment of Clause 22.1 of the Administrative Agreement between the City of Kitchener and the Regional Municipality of Waterloo regarding delegated authority. 2.That Zone Change Application ZC11/004/O/BB (Deerfield Homes, 1989 & 2009 Ottawa Street South), to change the zoning from Agriculture Zone (A-1) to Residential Six (R-6) and Open Space Two (P-2) in the form shown in the ‘Proposed By-law’ dated October 9, 2012 , attached to Community Services Department report CSD-12-142 as Appendix ‘A’, be approved; and further, That an exemption be granted in accordance with Section 3.6 of the City’s Emergency Services Policy I-1035, to allow for the maximum length of a fire route of 225 metres instead of 150 metres. HERITAGE KITCHENER – 1. That pursuant to Section 29 of the Ontario Heritage Act, the City Solicitor be directed to prepare a by-law to designate the property municipally addressed as 397 Gravel Ridge Trail under Part IV of the Ontario Heritage Act. (Carried Unanimously, on a recorded vote) 2. That consideration of the following recommendation regarding the proposed designation of 500 be deferred to the December 3, 2012 Stauffer Drive under Part IV of the Ontario Heritage Act Council meeting pending receipt of additional information as to the discussion that took place at the November 6, 2012 Heritage Kitchener meeting: COUNCIL MINUTES NOVEMBER 19, 2012 293CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL HERITAGE KITCHENER – (CONT’D) 2. (Cont’d) ‘That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice of Intention to designate the property municipally addressed as 500 Stauffer Drive, as being of cultural heritage value or interest.’ (Dealt with under Delegations) COUNCIL MINUTES NOVEMBER 19, 2012 294CITY OF KITCHENER - - COMMITTEE OF THE WHOLE ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING – It was resolved: “That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment.” B. ADMINISTRATIVE REPORTS – 1.Various Tenders Dealt with under Delegations.