HomeMy WebLinkAboutCouncil - 2012-12-17COUNCIL MINUTES
DECEMBER 17, 2012 CITY OF KITCHENER
The Council of the City of Kitchener met this date with all members present.
The meeting began with the singing of “O Canada” by Crystal Dorscht, King School of Vocal.
On motion by Councillor J. Gazzola the minutes of the regular meeting held December 3, 2012 and
special meeting held December 3, 2012, as mailed to the Mayor and Councillors, were accepted.
It is noted for the record that pursuant to Section 25.8.9 (Council Procedure) of the Municipal Code, a
pecuniary interest was disclosed at the in-camera meeting of City Council held December 3, 2012 by
Councillor F. Etherington in respect to a matter subject to solicitor-client privilege.
COMMUNICATIONS REFERRED DIRECTLY TO FILE – NIL
Mayor C. Zehr presented a Queen’s Diamond Jubilee award to Ms. Paula Saunders in recognition of
her work on numerous advisory committees and boards; whereby, she was instrumental in changing
people’s attitudes and perceptions towards individuals with disabilities.
Mayor Zehr presented a further Queen’s Diamond Jubilee award to Mr. Don Bourgeois in recognition
of his extensive volunteer activities with multiple organizations across the City, including: Compass
Kitchener, the Kitchener-Waterloo Art Gallery, and the Kitchener-Waterloo Symphony Orchestra. It
was noted that Mr. Bourgeois has been dedicated to engaging citizens to build a shared strategic
vision for the future of Kitchener.
Mayor Zehr then presented a Ten-Year Service Pin to Councillor J. Gazzola, in recognition of his
many years of service as a member of Kitchener City Council.
Mr. Ian McLean, Greater Kitchener-Waterloo Chamber of Commerce, provided an update on the
Chamber’s Family Physician Recruitment Program established in 1998 to recruit and retain family
doctors in the Region. Since that time, 150 family physicians have been recruited and the number of
citizens without a family doctor has been reduced from over 40,000 to just over 20,000. He stated
that one of the key components of their recruitment initiative is the annual Family Medicine Resident
Weekend; where resident doctors and their families tour the areas medical facilities and cultural
centres as a means of encouraging them to locate their practices in Kitchener-Waterloo. He noted
that 18 family medicine residents attended this past November, and expressed optimism that several
new physicians would be recruited as a result of that event. He added that the overall program goal
is to eliminate the physician shortage within the next five years. He noted that it is not only important
to continue investment in physician recruitment as a community initiative, but also as an economic
development tool.
In response to questions, Mr. McLean advised that the Chamber has been working closely with
several groups in the community, such as Communitech, to expand their talent recruitment activities
to other professions. He stated that there is a strong demand across all sectors for good health care,
which supports the reasoning behind dedicating resources and efforts to this Program. He responded
that public funds are still needed to achieve and enhance Program goals. He pointed out that through
the $10,000. contribution from the City of Kitchener, they have been able to leverage over $125,000.
in corporate sponsorships. He spoke further to the need to continue with the Program, indicating that
the City is in competition with municipalities from across North America to attract new family
physicians to address community growth and the increasing number of retirements.
Ms. Shirley Madill, Kitchener-Waterloo Art Gallery (KWAG), addressed Council with respect to her
organization’s 2013 Tier 1 Community Grant application, listed as Clause 3 on the Community and
Infrastructure Services Committee report. She indicated that the KWAG focuses on the visual arts of
the 20th and 21st centuries and is ranked in the top quarter of public art galleries in Canada. She
stated that approximately 40,000 people visited the Gallery in 2012, which is an increase of 6,000
visitors over their 2011 attendance. She gave an overview of KWAG’s sources of revenue identifying
that in 2011 municipal support accounted for 33%, which was reduced to 32% in 2012. She noted
that this revenue source is projected to further decrease to 29% in 2013. She added that in 2012 the
City of Kitchener contributed $249,103. to the KWAG and advised their 2013 request is for an
allocation of $260,000. She commented that City staff is only recommending $252,495., and
approximately $91,918. of which would be applied toward facility rental.
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In response to questions, Ms. Madill advised that the additional $10,897. over KWAG’s 2012 funding
would be used toward meeting the demand for more outreach programming in Kitchener, which
includes: showcasing the permanent collection in the community; a lunch-hour series with Kitchener
Public Library (KPL); Family Sundays; and, Kidspark. She estimated that approximately 32% of their
visitors are from the City of Waterloo, 3% from the Greater Toronto Area (GTA), and that the majority
reside in the City of Kitchener. She confirmed that of the approximately $365,000. in contributions
from municipal governments, only $76,500. was provided by the City of Waterloo. She acknowledged
that the remaining funds were allocated by the City of Kitchener.
Councillor K. Galloway-Sealock pointed out that Council directed a blanket increase of only 1% for
Tier 1 Community Grants in 2013; however, staff is already proposing an additional 0.4% increase for
KWAG. Ms. Madill noted that KWAG is requesting approximately $7,500. over what has been
recommended by staff for 2013.
Councillor J. Gazzola expressed concern with the $100,000. deficit reported by KWAG over the past
two years. Ms. Madill acknowledged that the identified shortfall in revenues was partly due to the loss
of two major corporate sponsors; however, KWAG has developed a plan to reduce their deficit over
the next ten years.
Questions were raised as to the breakdown of the $1. per capita funding allocation to the Creative
Enterprise Initiative (CEI). Mr. J. Willmer advised that this funding equates to approximately
$231,000., of which $120,000. is allocated to THEMUSEUM; $40,000. to the Kitchener-Waterloo
Symphony Orchestra; $40,000. to KWAG; and, the remaining 31,000. is intended to be applied
toward small emerging arts and culture initiatives.
Ms. Kathleen Sheehy, Lost and Found Theatre, addressed Council to request additional funding to
help offset their operating deficit. She advised that it was recently identified that the Theatre will end
the year with a $3,500. deficit. She spoke to how her organization provides the community with
opportunities to gain professional experience in theatre production, noting that they have produced
over 34 productions.
In response to questions, Ms. Sheehy confirmed that the Lost and Found Theatre does receive a Tier
1 Community Grant, adding that a year ago they received a $2,000. grant from CEI. She noted that
she was unaware of any other possible funding opportunities available from CEI. She indicated that,
at the time when their Tier 1 Grant application was submitted, their financial situation did not seem
this dire and the situation did not become clear until the last show closed, which was not as
successful as they had hoped.
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor B. Ioannidis
“That Clauses 2 and 3 of the Community & Infrastructure Services Committee report be
adopted.”
Councillor Z. Janecki declared a pecuniary interest with respect to the Tier 1 Community Grant
proposed for the Kitchener-Waterloo Community Orchestra, as he is a member of the Board of
Directors; and accordingly, did not take part in any discussion or voting regarding this matter.
A motion was brought forward by Councillor F. Etherington, seconded by Councillor P. Singh, to
amend Paragraph 2a) of Clause 3 of the Committee report to increase the Tier 1 Community Grant to
the Kitchener-Waterloo Art Gallery from $252,495. to $256,103., which represents a $7,000? increase
over their 2012 allocation.
In response to questions, Mr. M. May, Deputy CAO – Community Services, gave an overview of the
two possible funding options that could be pursued to accommodate the proposed increase. The first
being a budgetary allotment from the Tier 2 Community Grants; and, the second would be to add this
to the tax levy by increasing the total amount of funding being allocated to Community Grants. He
stated that a final determination as to the possible funding source would need to be made during final
budget deliberations on January 17, 2013. He noted that a $10,000. increase in the Community
Grants allocation equates to a 0.01% tax levy increase, or approximately an additional $0.10 tax
burden for every household in Kitchener.
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Several members indicated that while they support the activities of the KWAG, they had concerns
with the funding disparity between what was contributed by the City of Kitchener, compared to the
amount provided by the City of Waterloo.
LOST
Councillor F. Etherington’s amendment was then voted on and on a recorded vote, with
Councillors F. Etherington and B. Ioannidis voting in favour; and Mayor C. Zehr and Councillors J.
Gazzola, D. Glenn-Graham, Z. Janecki, Y. Fernandes, K. Galloway-Sealock, S. Davey, B. Vrbanovic
and P. Singh voting in opposition.
A motion was brought forward by Councillor K. Galloway-Sealock, seconded by Councillor B.
Ioannidis, to amend Paragraph 2b) of Clause 3 of the Committee report to increase the allocation to
the Multicultural Theatre Space Inc. (MT Space), to a total amount of $20,000., with $12,857. to
continue to be funded through Tier 1 Community Grants and the remaining $7,143. being a transfer
out of the $1. per capita funding allocation to the Creative Enterprise Initiative.
On motion by Councillor J. Gazzola, seconded by Councillor D. Glenn-Graham, an amendment was
brought forward to Councillor Galloway-Sealock’s amendment to stipulate that the additional
allocation to MT Space of $7,143. be provided on a one-time only basis.
Carried
Councillor Gazzola’s amendment was then voted on and on a recorded vote with Mayor C.
Zehr and Councillors J. Gazzola, D. Glenn-Graham, Z. Janecki, Y. Fernandes, S. Davey and P. Singh
voting in favour; and Councillors B. Ioannidis, K. Galloway-Sealock, B. Vrbanovic and F. Etherington
voting in opposition.
Councillor Galloway-Sealock’s motion to increase the funding allocation to MT Space, as amended,
Carried
was voted on and on a recorded vote, with Councillors J. Gazzola, D. Glenn-Graham, B.
Ioannidis, Z. Janecki, Y. Fernandes, K. Galloway-Sealock, S. Davey, B. Vrbanovic, F. Etherington
and P. Singh voting in favour; and Mayor C. Zehr voting in opposition.
A motion was brought forward by Councillor B. Vrbanovic, seconded by Councillor B. Ioannidis, to
add a further paragraph to Clause 3 of the Committee report to approve additional one-time funding in
the amount of $1,500. to the Lost and Found Theatre to be accommodated through a transfer out of
the $1. per capita funding allocation to the Creative Enterprise Initiative (CEI).
Carried
Councillor Vrbanovic’s motion was voted on and on a recorded vote, with Councillors J.
Gazzola, D. Glenn-Graham, Z. Janecki, Y. Fernandes, K. Galloway-Sealock, B. Vrbanovic, F.
Etherington and P. Singh voting in favour; and, Mayor C. Zehr and Councillor S. Davey voting in
opposition.
The 2013 Tier 1 Community Grant for the Kitchener-Waterloo Community Orchestra, was voted on
Carried
and was .
The balance of Clause 3 of the Community and Infrastructure Services Committee report was then
Carried
voted on and .
Questions were raised regarding a potential funding source for the proposed additional allocation of
$3,000. for in-kind services to tri-Pride Community Association Inc., as outlined in Clause 2 of the
Committee report. Mr. M. May outlined the following three options to fund the additional allocation:
transfer funds from the budgetary allotment for the Tier 2 Community Grants; add this to the tax levy
by increasing the total amount of funds being allocated to Community Grants; or, utilize a portion of
the discretionary fund within the Special Events Division’s operating budget. He noted that given the
pressure that is typically on the discretionary fund and the fact that this is a grant allocation, it is
staffs’ position that it would be more appropriate to fund the additional in-kind service through either
Tier 2, or a tax levy increase.
Mr. R. Regier, Executive Director, Economic Development, responded further that there was
approximately $25,000. allocated annually to the Special Events discretionary fund. He advised that
due to the timing of the budget process, the applicants did not meet the deadline for applying for
Community Grant funding in 2012. He indicated that in order to ensure the Festival took place,
Special Events agreed to provide in-kind support from its 2012 Operating budget.
A motion was brought forward by Councillor K. Galloway-Sealock, seconded by Councillor B.
Ioannidis, to provide an additional allocation of $3,000. for in-kind services to tri-Pride Community
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Association Inc., which would be funded through a transfer from the 2013 budgetary allotment for the
Tier 2 Community Grants.
Councillor Galloway-Sealock’s motion to amend Clause 2 of the Committee report was then voted on
Carried Unanimously
and on a recorded vote by all members present.
Ms. Linda Laepple, Director, National Farmers Union (Waterloo Wellington), addressed Council in
opposition to the proposed Strasburg Road extension listed as Clause 1 of the Planning and Strategic
Initiatives Committee report. She circulated and reviewed copies of an information package, outlining
the value of protecting farmland. She spoke to a need to ensure that all necessary measures are
being taken to protect the limited amount of agricultural land in Ontario. She questioned whether a
four-lane highway was required in the subject area, indicating that in her estimation a two-lane
highway would be sufficient to accommodate the traffic volumes projected for the Strasburg Road
extension. She proposed the establishment of satellite villages in northern municipalities to promote
sustainable living in areas that are not suitable for farming.
In response to questions, Ms. Laepple indicated that while she is not in support of the eastern
alignments proposed for the Strasburg Road extension that would bisect 500 Stauffer Drive; she was
also opposed the western alignments that would pave over useable farmland. She stated that with
respect to the proposed satellite villages, those could be located in areas that are not suitable for
growing food.
Moved by Councillor B. Vrbanovic
Seconded by Councillor Z. Janecki
“That the report of the Planning & Strategic Initiatives Committee be adopted.”
Councillors Y. Fernandes and Z. Janecki commented that while they support the proposed expanded
scope of the Environmental Assessment (EA) on the southern portion of the Strasburg Road
extension, in their opinion it should be expanded further to include the northern section.
Carried
The Planning and Strategic Initiatives Committee report of this date was then voted on and
Unanimously
on a recorded vote by all members present.
Mr. L. Gordon, Director of Supply Services, was in attendance with respect to the tender listed on the
Committee of the Whole agenda.
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor Y. Fernandes
“That Tender T12-079 – Three Units of Snow and Ice Removal Equipment to be mounted on a
29,937 kg (66,000 lb) G.V.W. Tandem Rear Axle Conventional Cab and Chassis, be awarded
Viking Cives Ltd., Mount Forest, Ontario,
to at their tendered price of $191,442., plus H.S.T.
of $24,887.46, for a total of $216,329.46.”
Carried.
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor B. Ioannidis
“That the balance of the report of the Community & Infrastructure Services Committee be
adopted.”
Carried.
Moved by Councillor S. Davey
Seconded by Councillor P. Singh
“That the report of the Finance and Corporate Services Committee (meeting of December 6,
2012) be adopted.”
At the request of Councillor Y. Fernandes, it was agreed to stipulate that the requested Impact to
Home Owner chart include information for 2010-2013.
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At the request of Councillor B. Vrbanovic, it was further agreed to remove the request for an issue
paper on the rate impacts of reductions to the Capital Program, related to the Accelerated
Infrastructure Program.
The December 6, 2012 Finance and Corporate Services Committee report was then voted on and
Carried.
Moved by Councillor S. Davey
Seconded by Councillor P. Singh
“That the report of the Finance and Corporate Services Committee (meeting of December 10,
2012) be adopted.”
Councillor Y. Fernandes expressed concern regarding the Community Environmental Improvement
Grant (CEIG) recommendation as outlined in Clause 3 of the Committee report. She spoke in
th
opposition to the 4 bullet point of Paragraph 2, which proposes to close out the remaining $15,000.
in the CEIG account in 2012 to the tax supported Operating budget as well as the permanent
reduction in CEIG funding from $10,000. to $5,000., as proposed in Paragraph 3 of Clause 3. She
suggested that consideration of both of those proposals should be put on hold pending the outcome
of the 2013 grant application recruitment activities.
Councillor J. Gazzola requested that Clauses 2 and 5 be voted on separately by recorded votes. He
indicated that, at the December 10, 2012 Committee meeting he had inquired as to whether any other
projects had been short listed for consideration; other than the Bridgeport Neighbourhood Secondary
Feed Watermain, as outlined in Paragraph 1 of Clause 5. Mr. J. Witmer, Interim Deputy CAO –
Infrastructure Services, advised that there was only one other project that may have qualified which is
in the Sportsworld area. He added that the Bridgeport project was identified as being more critical, as
that watermain flows under the Grand River; thereby making repairs / rehabilitation a challenge in
winter months should a break occur.
The December 10, 2012 Finance and Corporate Services Committee report was then voted on
Clause by Clause.
Carried, on a recorded vote.
Clause 2 -
In Favour:
Mayor C. Zehr and Councillors B.
Ioannidis, D. Glenn-Graham, K. Galloway-
Sealock, F. Etherington, S. Davey, P. Singh, Y.
Fernandes and B. Vrbanovic.
Contra
: Councillors Z. Janecki and J. Gazzola
th
Carried, on a
Bullet of Paragraph 2 -
Clause 3 - 4
recorded vote.
In Favour:
Mayor C. Zehr and Councillors B.
Ioannidis, D. Glenn-Graham, K. Galloway-
Sealock, F. Etherington, S. Davey, P. Singh, Z.
Janecki and B. Vrbanovic.
Contra
: Councillors Y. Fernandes and J.
Gazzola
Carried.
Clause 3 - Paragraph 3 -
Carried, on a recorded vote.
Clause 5 - Paragraph 1 -
In Favour:
Mayor C. Zehr and Councillors B.
Ioannidis, D. Glenn-Graham, K. Galloway-
Sealock, F. Etherington, S. Davey, P. Singh, Y.
Fernandes, Z. Janecki and B. Vrbanovic.
Contra
: Councillor J. Gazzola.
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DECEMBER 17, 2012 317CITY OF KITCHENER
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Carried
Clause 5 - Paragraph 2 -
Carried.
Balance of report -
Moved by Councillor P. Singh
Seconded by Councillor S. Davey
“That the report of the Audit Committee be adopted.”
Carried.
Councillor B. Vrbanovic indicated that the opening of the new bridge on Fairway Road increased the
amount of traffic in that area; thereby adding to the pedestrian safety concerns previously identified
along Fairway Road. He requested that staff report back in January 2013 with options to address
those concerns, particularly where Fairway Road intersects both Pebblecreek Drive and Sims Estate
Drive.
Moved by Councillor Y. Fernandes
Seconded by Councillor P. Singh
“That leave be given the Mover and Seconder to introduce the following by-laws, namely:
(a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire
routes and to prohibit parking thereon.
(b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof.
(c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of
motor vehicles on private property.
(d) Being a by-law to amend By-law 2011-003 to extend the time period for exemption from
Part Lot Control – Block 6, and Part Block 10, Registered Plan 58M-365 – Valebrook
Street)
(e) To confirm all actions and proceedings of the Council.
and that the same be taken as read a first time and stand referred to the Committee of the
Whole.”
Carried.
On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and
Mayor C. Zehr appointed Councillor J. Gazzola as Chair.
On motion, the Council rose from the Committee of the Whole and Mayor C. Zehr occupied the Chair.
Moved by Councillor J. Gazzola
Seconded by Councillor D. Glenn-Graham
“That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting
of the Committee of the Whole held this date, as attached hereto and forming part of these
minutes are hereby adopted and confirmed.”
Carried.
Moved by Councillor Y. Fernandes
Seconded by Councillor P. Singh
“That the by-laws be given third reading, namely:
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DECEMBER 17, 2012 318CITY OF KITCHENER
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(a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire
routes and to prohibit parking thereon.
(By-law No. 2012-171)
(b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof.
(By-law No. 2012-172)
(c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of
motor vehicles on private property.
(By-law No. 2012-173)
(d) Being a by-law to amend By-law 2011-003 to extend the time period for exemption from
Part Lot Control – Block 6, and Part Block 10, Registered Plan 58M-365 – Valebrook
Street)
(By-law No. 2012-174)
(e) To confirm all actions and proceedings of the Council.
(By-law No. 2012-175)
be taken as read a third time, be finally passed and numbered serially by the Clerk.”
Carried.
On motion, the meeting adjourned at 10:04 p.m.
MAYOR CLERK
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DECEMBER 17, 2012 319CITY OF KITCHENER
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REPORTS ADOPTED BY COUNCIL
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE –
1. That the Uniform Traffic By-law be amended to designate a southbound curb lane on Block
Line Road at Westmount Road East as a right turn only lane.
2. That subject to 2013 final budget deliberations, an additional allocation of $3,000. for in-kind
services, be approved to tri-Pride Community Association Inc., to be funded through a transfer
from the 2013 budgetary allotment for the Tier 2 Community Grants.
(Carried, as amended, on a recorded vote)
3. That subject to 2013 final budget deliberations, the 2013 budget for Community Grants Tiers 1,
2 and 3, in-kind facility grants and travel assistance grants be set at $2,529,947. and allocated
as follows:
That 2013 Community Grants Tier 1 in the amount of $1,547,477., as outlined in
Appendix ‘A’ to Community Services Department report CSD-12-153, be approved for
community groups; and,
That 2013 Community Grants Tier 1 in the amount of $757,244., as outlined in
Appendix ‘B’ of Report CSD-12-153, be approved for minor sports organizations; and,
That consideration of the $150,790. allocation to the 2013 budget for Community Grants
be referred to January 17, 2013 final Budget Day
Tier 2, ; and,
That the 2013 budget for Community Grants Tier 3 be set at $10,844.; and,
That the 2013 budget for In-Kind Facility Grants and Travel Assistance Grants be set at
$7,592.; and,
That consideration of the 2013 operating grant in the amount of $56,000. to the Creative
be referred to January 17, 2013 final Budget Day
Enterprise Initiative, ; and,
That an additional one-time only allocation in the amount of $7,143., be approved to the
Multicultural Theatre Space (The MT Space) to be funded through a transfer out of the $1 per
capita funding allocation to the Creative Enterprise Initiative; and further,
That an additional one-time only allocation in the amount of $1,500., be approved to the Lost
and Found Theatre to be funded through a transfer out of the $1 per capita funding allocation
to the Creative Enterprise Initiative.
(Dealt with under Delegations and Carried, as amended, on a recorded vote)
4. That the Boardwalk Neighbourhood Association be approved as an affiliated Neighbourhood
Association with the City of Kitchener as per the City’s Neighbourhood Association policy; and,
That the Boardwalk Neighbourhood Association be approved as an insured group in the City of
Kitchener’s third party liability insurance program; and further,
That the list of Neighbourhood Associations attached to Community Services Department
report CSD-12-154, dated November 29, 2012, be approved for affiliation with the City of
Kitchener for 2013.
5. That staff be directed to recommence the public consultation for the Transportation Master
Plan by releasing it for public review and comments in order to provide input to the City; and
further,
That staff be directed to report back to a future Community and Infrastructure Services
Committee meeting in the spring of 2013 with the results of the public consultation and seek
final approval of the Transportation Master Plan.
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REPORTS ADOPTED BY COUNCIL
FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of December 6, 2012) –
1. That staff be directed to report and / or take appropriate action on the following matters arising
from the December 6, 2012 special Finance and Corporate Services Committee meeting
relative to the 2013 Operating Budget, as outlined in the chart below:
TOPICACTION
Household
Provide percentage increases for taxes and utilities from 2010 to
Comparisons
2012 for Kitchener, Waterloo and Cambridge.
Physician / Specialist
Provide an update on the physician and specialist recruitment
Recruitment programs
programs, noting terms of funding and 2013 funding amount.
Kitchener Public
Provide 3 year continuity schedule for Library - including
Library (KPL)
requested amount, approved amount and a list of items not
approved for 2010 to 2012.
Provide a list of reductions within Library to obtain .3% main
branch deferral.
Boards
Provide Financial Statements (2012 Budget, 2012 Actual, 2013
Budget) for KPL and Centre in the Square (CITS)
Base Budget
Provide a list of base budget reductions to obtain 3% reduction
Reductions
Security
Prepare Issue Paper regarding new Security Legislation.
Issue Paper to include:
details on the change in security legislation and impact to
the library budget.
information regarding additional cost of training City staff to
provide security to KPL and compare to the cost of
contracting security services.
investigate and report on the legislative and financial impact
if the City provided the full security services but did not
charge for it.
Provide information / rationale for overnight security (11:00 pm to
7:00 am) at City Hall and comparison information from local cities
(e.g. Cambridge, Waterloo, Guelph, Hamilton, London)
Building
Provide a schedule comparing the FTE count of the past several
years where circumstances were similar to those in 2012 in which
vacancies, such as maternity leaves, were not filled.
Parking
Provide information detailing parking subsidies.
Gas
Prepare issue paper to include advantages and disadvantages of
transferring between Gas reserve and Tax stabilization reserve.
Accelerated
Provide amount spent in 2011 and 2012 and remaining balances
Infrastructure
in any AIRP capital accounts.
Program
Impact to Home
Include Impact to Home Owner chart for 2010-2013 as part of final
Owner
Budget Day presentation.
Union Contracts
Provide the number of staff involved in the two contracts to be
negotiated in 2013.
Sick Leave
Provide the vested amount paid to retirees for sick leave over the
last two years.
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REPORTS ADOPTED BY COUNCIL
FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of December 6, 2012) – (Cont’d)
1. (Cont’d)
Fire - Response Times
Provide information on response times for neighbouring cities and
national averages.
Fire - Insurance
Provide information on the possibility of back billing for fire
Recoveries
insurance recoveries.
2013 Divisional
Budget Summary of
Add a 2012 projected actuals and sub-totals for each Division.
Changes
Conference Costs
Provide number of employees in each of the Departments.
Issue Paper
Staffing Levels
Provide information of FTE per 1,000 population for the Cities of
Waterloo and Cambridge.
FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of December 10, 2012) -
1. That the following applicants be appointed to the Grand River Accessibility Advisory Committee
(GRAAC) for a 3-year term ending December 31st, 2015, pending ratification by the partnering
municipalities of the City of Waterloo, Region of Waterloo, Township of North Dumfries,
Township of Wellesley and Township of Woolwich:
Greg Moore City of KitchenerNew
Keri Cameron City of Kitchener New
2. That the 2013 Business Planning Priorities, as outlined in the chart entitled ‘2013 Project
Prioritization - Business Planning (as of December 4, 2012)’ and further detailed in Chief
Administrator’s Office report CAO-12-044 (2013 Business Planning Priorities), dated December
3, 2012, be endorsed in principle.
(Carried on a recorded vote)
3. That the 2012 Community Environmental Improvement Grant (CEIG), to be funded from the
Environmental Stewardship Capital Account, be awarded as follows:
three thousand dollars ($3,000) to My Sustainable Canada for the creation of a
prototype mobile application that allows consumers to compare appliances based on
energy and/or water consumption and carbon emissions; and,
That of the remaining $22,133.51 in 2012 CEIG funds, be allocated as follows:
one thousand dollars ($1,000) be used to assist with costs related to the creation and
production of commemorative material identifying the City of Kitchener’s contribution
through the CEIG towards projects;
seven hundred and fifty dollars ($750) be used to assist with 2013 advertising costs;
$5,383.51 be prorated for use as part of the 2013 grant program; and,
the remaining funds ($15,000) be closed out in 2012 to the tax supported Operating
budget; and further,
COUNCIL MINUTES
DECEMBER 17, 2012 322CITY OF KITCHENER
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REPORTS ADOPTED BY COUNCIL
FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of December 10, 2012) –
Cont’d)
3. (Cont’d)
That action to permanently reduce the annual allocation to the CEIG program from $10,000. to
be deferred to the January 17, 2012 special Finance and Corporate Services
$5,000.
Committee meeting
for consideration as part of the final budget day deliberations.
(Carried, on a recorded vote)
4. That Condition #4 of the agreement between Irma P. Donan (owner of The Guanaquita
Restaurant – 273 King Street West – Upper) and the City of Kitchener be amended to read:
‘To stop serving alcohol by 2:00 a.m. daily.’
5. That the information in the Expression of Interest, attached to Finance and Corporate Services
Department report FCS-12-197, regarding the Bridgeport Neighbourhood Secondary Feed
Watermain, be certified as factually correct; and further,
That it hereby be confirmed that the City of Kitchener is committed to developing a
comprehensive asset management plan that includes all of the information and analysis
Building Together: Guide for Municipal Asset
described in the Ministry of Infrastructure’s
Management Plans
by December 31, 2013.
(Carried, on a recorded vote)
PLANNING AND STRATEGIC INITIATIVES COMMITTEE –
1. That the additional Scope of Work for the Strasburg Road Extension from North of Stauffer
Drive to New Dundee Road be approved, as outlined in Infrastructure Services Report INS-12-
084; and,
That the Purchase Order for SNC-Lavalin Inc., the consultant for this project, be extended for
the amount of $490,096. plus applicable taxes to complete the Class Environmental
Assessment for the Strasburg Road Extension from North of Stauffer Drive to New Dundee
Road; and further,
That the development charges funded budget for the Strasburg Road Extension from North of
Stauffer Drive to New Dundee Road be increased by $146,000.
(Dealt with under Delegations and Carried Unanimously, on a recorded vote)
AUDIT COMMITTEE –
1. That the 2012 External Audit Planning Report prepared by KPMG, attached as Appendix 1 to
report FCS-12-180 dated December 3, 2012, be approved.
2. That the 2013 Internal Audit work plan be approved as outlined in report FCS-12-184 dated
November 5, 2012.
COUNCIL MINUTES
DECEMBER 17, 2012 323CITY OF KITCHENER
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COMMITTEE OF THE WHOLE
ND
A. BY-LAWS LISTED ON THE AGENDA – 2 READING –
It was resolved:
“That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.”
B. ADMINISTRATIVE REPORTS –
1.Tender
Dealt with under Delegations.
2.FCS-12-199 –Applications for Cancellation, Refund or Reduction of Taxes
Council considered Finance and Corporate Services Department report FCS-12-199 (J.
Evans) date December 12, 2012.
It was resolved:
“That the applications to City Council for cancellation, reduction, refund of taxes totaling
$130,061.82 as attached to Finance and Corporate Services Department report FCS-
12-199, be approved, pursuant to Section 357 of the Municipal Act.”
