HomeMy WebLinkAboutFCS-12-170 - E12-068 Consultant Services - Bridge RehabilitatioREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-10-22
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services, 2214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2012-10-12
REPORT NO.:
FCS-12-170
SUBJECT:
E12-068 - Consultant Services – Bridge Rehabilitation –
Stirling Avenue Bridge – GEXR Overpass (City Bridge #821)
RECOMMENDATION:
That Expression of Interest E12-068 – Consultant Services – Bridge Rehabilitation – Stirling
IBI Group, Toronto,
Avenue Bridge – GEXR Overpass (City Bridge #821), be awarded to
Ontario
at their estimated fee of $113,872., including contingencies of $10,352. plus H.S.T. of
$14,803.36, for a total of $128,675.36, based on a satisfactory contract being negotiated and
upset fee being established; and further,
That the Director of Supply Services be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND:
The Stirling Avenue Bridge - GEXR overpass is located 400 m north of Mill Street on Stirling
Avenue South over the GEXR rail. As per available records, the bridge was built in 1967. Past
inspections have indicated that the rehabilitation of this structure is required to avoid further
escalated deterioration and to maintain the bridge in safe operating condition. The
recommendations from the bridge inspection program are expansion joint concrete and strip
seal replacement or converting existing abutments to semi-integral detail, replace bridge deck
asphalt wearing surface and asphalt approaches repair, replacement of barrier walls as per
bridge design code requirements, concrete delamination/spalls repair on deck and box girder
soffits, girder ends, diaphragms, and wing walls, and slope protection repair. A consultant is
being hired to complete the design, obtain required permits and administer the project during
construction. Construction is anticipated to commence in summer 2013.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Shah, Design Engineer, K. Mick, Design and Approvals Engineer, R. Trussler,
Engineering Construction Project Manager and L. Gordon, Director of Supply Services.
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Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-three (23) interested parties,
th
and by the closing date of Monday, September 10, 2012, seven (7) responses had been
received.
th
, 2012, to review the submissions and a
The review committee met on Thursday, September 20
shortlist of three candidates was selected for further interviews. The Committee met on
nd
Tuesday, October 2, 2012 to interview the shortlisted candidates. The Committee elected to
award the project to IBI Group, Toronto, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant’s Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd. Kitchener ON
Ameresco Consulting Burlington ON
Dillon Consulting Ltd. Kitchener ON
Gamsby and Mannerow Ltd. Kitchener ON
Genivar Inc. Markham ON
IBI Group Toronto ON
Strik and Baldinelli Associates Waterloo ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender E12-068
Stirling Ave. Bridge Rehabilitation
The total budget for all phases of this project is $ 459,000.00
Estimated Cost for this Phase of
Work
Tender E12-068 costs, including HST 128,675.36
less: HST rebate on tender (12,799.21)
Net Cost Being Awarded 115,876.15 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 23,040.00
Total Estimated Cost for this Phase of Work 138,916.15 C
Budget for this Phase of Work
Federal Gas Tax 119,000.00
Total Budget for this Phase of Work 119,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (19,916.15) D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) (19,916.15) E
The deficit in E will be funded by the Road Bridge Repair account, which is used to fund
bridge deficiencies as identified by a biannual survey.
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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