HomeMy WebLinkAboutFCS-12-171 - Q12-070 Vehicle Rust Control ServicesREPORT TO:Committee of the Whole
DATE OF MEETING:
2012-10-22
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Ryan Scott, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2012-10-16
REPORT NO.:
FCS-12-171
SUBJECT:
Q12-070 –Vehicle Rust Control Services
RECOMMENDATION:
Krown Rust Control,
That Quotation Q12-070 - Vehicle Rust Control Services, be awarded to
Kitchener, Ontario,
at their quoted price of $46,815., plus H.S.T. of $6,085.95, for a total of
$52,900.95, with an option to renew for one (1) additional twelve (12) month term.
BACKGROUND:
All fleet vehicles are rust sprayed annually to ensure they are free from corrosion. This ongoing
maintenance keeps the vehicles body, undercarriage and mechanical components in good
working order. This rust control service allows our vehicles to reach the intended life cycles, and
in most cases, go beyond.
REPORT:
This Quotation was advertised publicly on the City of Kitchener website. Documents were
nd
downloaded by eight (8) interested parties, and by the closing date of Tuesday October 2,
2012, three (3) quotes had been received.
Quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following quotations were received:
Bid Price
Great Canadian Auto Care Centre Kitchener ON $ 42,779.54
Krown Rust Control Kitchener ON $ 52,900.95 *
Dynomite Auto Detailing Inc. Waterloo ON $ 75,551.80
The lowest bid submitted by Great Canadian Auto Care Centre did not meet the specification of
providing a non-hazardous product. A non-hazardous product is required as vehicles are
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sprayed indoors at the Kitchener Operations Facility. The product does not contain a tacifier
agent which allows the spray formula to cling to the vehicle, providing protection until the next
application.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding for this activity is included in the Fleet budget. All Fleet costs are charged to City
departments through equipment charges, so all City departments cover the costs of this activity
within existing budgets.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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