HomeMy WebLinkAboutFCS-12-133 - E12-051 Consultant Services - Sti
REPORT TO:
Jeff Willmer, Chief Administrative Officer
DATE OF MEETING:
2012-07-19
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services, 2214
WARD(S) INVOLVED:
10
DATE OF REPORT:
2012-07-12
REPORT NO.:
FCS-12-133
SUBJECT:
E12-051 – Consultant Services – Stirling Avenue North
Reconstruction (Weber Street East to East End) & Flooding
Mitigation
RECOMMENDATION:
That Expression of Interest E12-051 – Consultant Services – Stirling Avenue North
The
Reconstruction (Weber Street East to East End) & Flooding Mitigation, be awarded to
Walter Fedy Partnership, Kitchener, Ontario
at their estimated fee of $429,914.33, including
contingencies of $39,083.12 plus H.S.T. of $55,888.87, for a total of $485,803.19, based on a
satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
The infrastructure for Stirling Avenue between Weber Street and the east end of the roadway
has generally reached the end of its useful life and requires full replacement. The roadway
infrastructure to be replaced includes sanitary sewer, storm sewer and watermain, road base,
asphalt, curb and gutter, sidewalk, sod and tree plantings. As well, all services are to be
replaced to the property line. The roadway is approximately 950 meters long and has
residential properties on both sides for some sections and is adjacent to the Kitchener Memorial
Auditorium property on one side. As per council policy, areas of discontinuous sidewalk on
Stirling will be reviewed for potential addition during the design. A secondary component to the
project is the rectification of flooding problems on Stirling at the easterly limits of the project at
the Conestoga Parkway. It is anticipated that the reconstruction component will occur over two
years. Phase 1 (2013) – East to End, Phase 2 (2014) – Weber to East.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, D. Lupsa,
Design/Construction Project Manager, J. Seip, Engineering Technologist, and L. Gordon,
Director of Supply Services.
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by twenty-seven (27)
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interested parties, and by the closing date of May 16, 2012, eleven (11) responses had been
received.
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The review committee met on Wednesday, June 6, 2012, to review the submissions and a
shortlist of four (4) candidates was selected for further interviews. The Committee met on
th
Wednesday,June 20, 2012 to interview the shortlisted candidates. The Committee elected to
award the project to The Walter Fedy Partnership, Kitchener, Ontario.
The Committee rated consultants on the following criteria:
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Qualifications/Expertise
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Proposed Project Team
?
Effect of Interview
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Cost of Consultant's Fees
?
Variety & Quality of Disciplines In House/In Consortium
?
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
AMEC Environment & Infrastructure Burlington ON
Associated Engineering (Ont) Ltd. Waterloo ON
CIMA Kitchener ON
Conestoga Rovers & Associates Waterloo ON
Delcan Corporation Kitchener ON
Genivar Guelph ON
Hatch Mott MacDonald Kitchener ON
IBI Group Waterloo ON
MTE Consultants Inc. Kitchener ON
The Walter Fedy Partnership Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tender E12-051
Stirling Ave North Reconstruction Consultant
The total budget for all phases of this project is $ 4,135,638.00
Estimated Cost for this Phase of
Work
Tender E12-051 costs, including HST 485,803.19
less: HST rebate on tender (48,322.35)
Net Cost Being Awarded 437,480.84 A
Costs Incurred to Date 15,821.45
Projected Costs: Staff Time/Permitting/Material Testing 100,627.00
Total Estimated Cost for this Phase of Work 553,929.29 C
Budget for this Phase of Work
Storm Water Utility 248,180.00
Water Utility 132,331.00
Sanitary Utility 196,362.00
Intensification Allowance 7,765.00
Total Budget for this Phase of Work 584,638.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 30,708.71 D
The estimated surplus (D) will remain within the project to offset any negative variances in the
construction phase.
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services