HomeMy WebLinkAboutFCS-12-198 - T12-050 - Domestic Water Meters Parts Related SerI~IT['HEI~`~;R
Staff Report
frnanre and Corporate Servr`res Department
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REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2013-01-14
Larry Gordon, Director of Supply Services, 7214
Steve Rudak, Buyer, 7213
N/A
2012-12-14
FCS-12-198
T12-050 -Domestic Water Meters, Parts & Related Services
That Tender T12-050 -Domestic Water Meters, Parts & Related Services, be awarded as
follows:
Corix Water Products (GP) Inc., London, Ontario, at their tendered price of $436,059.49,
plus H.S.T. of $56,687.73 for a total of $492,747.22, for 5/8" singles, 5/8" multi-pack, and 1"
water meters plus associated parts;
Neptune Technology Group (Canada) Limited, Mississauga, Ontario, at their tendered price
of $39,586., plus H.S.T. of $5,146.18, for a total of $44,732.18, for 1-1/2" and 2" water meters
plus associated parts,
for one (1) year at a total award price of $537,479.40 with an option to renew for two (2)
additional twelve (12) month terms.
BACKGROUND:
Domestic water meter sets is an annual requirement for new construction and for the on-going
water meter replacement program. The annual spend against the contract will depend on the
number of new and replacement installations required throughout the years.
The estimated average annual spend over the past three (3) years, was $226,583.00, and the
city anticipates increasing the number of replacements from 2,200 up to approximately 4,500
annually.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by seventeen (17) interested parties, and by the closing date of Thursday November 8, 2012,
four (4) tenders had been received.
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The following tenders were received: Bid Price
Emco Corporation Kitchener ON $ 494,642.02
Corix Water Products (GP) Inc. London ON $ 536,607.61
Neptune Technology Group (Canada) Limited Mississauga ON $ 616,117.81
Corix Water Products (GP) Inc. London ON $ 817,180.22
5/8" multi-pack meters, 1" meters and 2" meters met specification and were awarded to the low
bidder.
The low bid submitted by Emco Corporation, for 5/8" multi-pack meters, does not meet
the city's specification for meters requiring an eight (8) digit, moving wheel or digital
display, in order to read consumption to 1 litre as opposed to 100 litres.
The second low bid submitted by Corix for 5/8" multi-pack meters, is complete to specification.
The low bid submitted by Corix for 1.5" meters provides a turbine type meter which requires
straight piping that may result in added costs for the pipe modifications as opposed to positive
displacement meters requiring no modification and no added cost.
The second low bid submitted by Neptune for 1.5" meters, is complete to specification.
The price for domestic water meters has decreased 9.5% from the previous contract.
The tenders were reviewed by W. Malcolm, Director of Utilities and M. Ryan, Utilities Engineer
(Water) who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order Group Number 52000543 and 52000522
Tender T12-050
Domestic Water Meters, Parts and Related Services
Estimated Cost
Tender T12-050 costs, including HST
Corix
Neptune
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs for Additional Staff Time and Permits
Total Estimated Cost
492, 747.22
44, 732.18
(61,833.91)
475,645.49 A
475,645.49 C
Budget
New Water Meter Sets
Water Meter Replacements
Total Budget
Estimated Surplus/(Deficit) (B - C)
97, 000.00
412,000.00
509,000.00 B
33, 354.51 D
Any surplus funds will remain in this account to be used in future years.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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