HomeMy WebLinkAboutFCS-13-003 - T12-001 Two Triple Combination Fire PumpersI~IT['HEI~`~;R
Staff Report
frnanre and Corporate Servr`res Department
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REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2013-01-14
Larry Gordon, Director of Supply Services, 7214
Ryan Scott, Buyer, 7216
N/A
2013-01-03
FCS-13-003
T12-001 -Two (2) Triple Combination Fire Pumpers
That Tender T12-001 -Two (2) Triple Combination Fire Pumpers, be awarded to Dependable
Emergency Vehicles, Brampton, Ontario, at their tendered price of $1,083,500., plus H.S.T.
of $140,855., for a total of $1,224,355.
BACKGROUND:
These units will replace truck #4520 and truck #4523, as approved for replacement in the 2013
Fire Department Fleet Capital Forecast.
REPORT:
The tender was advertised publicly on the City of Kitchener website and on the Ontario Public
Buyers Electronic Tendering Information System website. Documents were downloaded by
twenty (20) interested parties and by the closing date of Thursday December 20, 2012, seven
(7) tenders had been received.
The following tenders were received:
Dependable Emergency Vehicles
Arnprior Fire Trucks Corp.
ResQtech Systems Inc.
Metz Fire & Rescue
Eastway Emergency Vehicles Inc.
Fort Garry Fire Trucks
Darch Fire Incorporated
Brampton ON
Arnprior ON
Woodstock ON
Guelph ON
Carleton Place ON
Winnipeg MB
Ayr ON
Bid Price
$1,224,355.00
$1, 243, 000.00
$1,270,120.00
$1,279,504.68
$1, 294, 754.00
$1, 434, 941.80
$1, 441, 426.07
Tenders were reviewed by G. Mann, Deputy Fire Chief, D. Coghlin, Master Mechanic -Fire,
who concur with the above recommendation.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Dependable Emergency Vehicles is fair and
reasonable for a purchase of this scope and the upset limit is within the budget allowance (B)
provided for the replacement of this unit.
Funding for this equipment was included in the 2013 Fire Department Fleet Capital Forecast.
The estimated surplus for this tender (D) will remain within the Fire Equipment Reserve Fund to
fund future equipment purchases.
Financial Summary for Tender T12-001
Fire Major Fleet -Two Triple Combination Fire
Pumpers
Internal Order Group -Fire Equipment Major Capital (52000204)
As at January 4th, 2013
Estimated Cost for these two Vehicles
TenderT12-001 costs, including HST 1,224,355.00 ($612,178 each)
less: HST rebate on tender (121,785.40)
Net Cost Being Awarded 1,102,569.60 A
Costs Incurred to Date -
Projected Costs for Equipment to Outfit the Vehicles 315,000.00
Estimated Cost for these two Vehicles 1,417,569.60 C
Budget for this Vehicle
City of Kitchener 1,511,640.00
Total Budget for these Vehicles 1,511,640.00 B
Estimated Surplus/(Deficit) for this Vehicle (B - C) 94,070.40 D
The above surplus will remain in the fire fleet account to fund future vehicle purchases.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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