HomeMy WebLinkAboutFCS-13-004 - T12-080 Fire Hydrants Related MaterialsI~IT['HEI~`~;R
Staff Report
frnanre and Corporate Servr`res Department
www.kitthenerca
REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2013-01-14
Larry Gordon, Director of Supply Services, 7214
Ryan Scott, Buyer, 7216
N/A
2012-01-04
FCS-13-004
T12-080 -Fire Hydrants & Related Materials
That Tender T12-080 -Fire Hydrants & Related Materials, be awarded to Emco Corporation,
Kitchener, Ontario, at their tendered price of $91,955.01, plus H.S.T. of $11,954.15, for a total
of $103,909.16, with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
Fire hydrants & related materials is an on-going maintenance, repair, and operational
requirement.
This Tender is based on fixed unit prices on an estimated representative sampling of fifty-three
(53) components used over the last year and the actual spend will depend on the level of
construction activity throughout the term of the contract.
The estimated average annual spend over the past three (3) years was $84,279.17.
REPORT:
This Tender was advertised publicly on the Internet through the City of Kitchener website and
the Ontario Public Buyers Associations, Electronic Tendering Information System. Documents
were downloaded by eight (8) interested parties and by the closing date of Thursday December
20, 2012, two (2) tenders had been received.
The following tenders were received:
Emco Corporation Kitchener ON
Wolseley Waterworks Kitchener ON
Bid Price
$103, 909.16
$110, 449.76
The price for Fire Hydrants & Related Materials has increased 2% from the previous contract.
ic)-1
The tender was reviewed by M. Ryan, Utilities Engineer -Water, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The materials will be held in an inventory holding account and charged out when issued.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ic)-2