HomeMy WebLinkAboutCouncil - 2013-01-14 SSPECIAL COUNCIL MINUTES
JANUARY 14, 2013 CITY OF KITCHENER
A special meeting of City Council was held at 4:00 p.m. this date, chaired by Mayor C. Zehr with all
members present.
Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant
to Chapter 25 (Council Procedure) of the Municipal Code.
Mr. L. Gordon, Director of Supply Services, was in attendance with respect to the tenders listed on the
agenda.
On motion by Councillor B. Ioannidis, seconded by Councillor S. Davey, the tenders listed as Item 1
on the agenda were brought forward for consideration.
Councillor Y. Fernandes expressed concerns with respect to the costs associated with Tender T12-
001 (Two Triple Combination Fire Pumpers), as outlined in Finance and Corporate Services
Department Report FCS-13-003 (L. Gordon) and listed on the agenda as Item 1 b). She suggested
that it might be preferable to only replace one pumper truck at this time.
Councillor Z. Janecki commented that while the staff report indicates that funding for the requested
fire pumper trucks was included in the 2013 Fire Department Fleet Capital Forecast, any transfer into
the Fire Equipment Reserve Fund is subject to consideration as part of Council’s final budget
deliberations. Accordingly, in his opinion, it was premature for Council to be considering this matter
and suggested that it be deferred until after the 2013 Capital Forecast has been approved on January
17, 2013.
Questions were raised with respect to what was included in the projected $315,000. identified for
equipment to outfit the two pumper trucks. Mr. Gordon review portions of an itemized list of
equipment, which included the following major items: $36,000. for fire hoses; $20,000. for self-
contained breathing apparatuses (SCBA); a heat camera for $10,000.; and, approximately $19,000.
for portable radios, speakers and batteries. He responded further that it was safe to assume that
additional value was being realized by purchasing two vehicles at the same time. He indicated that if
a determination was made to only purchase one pumper truck, it could potentially increase the price
of the vehicle.
Councillor J. Gazzola inquired into the feasibility of transferring some of the existing equipment off the
old pumper trucks. Deputy Fire Chief G. Mann indicated that the list provided by Mr. Gordon is an
assessment of the equipment needed to outfit a new pumper truck. He stated that staff would
endeavour to utilize as much of the existing equipment as possible from the existing vehicles, noting
that some of that equipment has been on the trucks since they were purchased 15 and 18 years ago.
He estimated that as the Fire Department recently replaced all of its SCBA equipment, those could be
transferred to the new pumper trucks; thereby representing potential costs savings. He noted that the
age of the two pumper trucks proposed for replacement currently exceeds the 13-year threshold for
in-service and reserve time. He added that it is becoming increasingly difficult to procure parts for the
18-year old vehicle, while the other is considered to be in poor condition.
Mr. D. Chapman, Deputy CAO, Finance and Corporate Services, responded to questions, advising
there is sufficient balance within the Reserve to fund the proposed replacements at this time. He
noted that a deferral would have no impact on the funding going into that Reserve and there would be
no direct budget impact with making a deferral at this point. He added that delaying consideration
pending final budget deliberations would not impact the overall timing for this project and estimated
that the City has approximately six weeks to make the award decision.
A motion was brought forward by Councillor Z. Janecki, seconded by Councillor Y. Fernandes, to
refer consideration of Tender T12-001 (Two Triple Combination Fire Pumpers) to the February 4,
2013 Council meeting to allow time for the finalization of the 2013 Budget.
Councillor J. Gazzola brought forward an amendment to Councillor Janecki’s motion, which was
accepted as friendly, to refer this matter for consideration as part of the final Budget Day
deliberations.
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JANUARY 14, 2013 - 4-CITY OF KITCHENER
Moved by Councillor Z. Janecki
Seconded by Councillor Y. Fernandes
“That the following recommendation regarding Tender T12-001 (Two Triple Combination Fire
be
Pumpers), as outlined in Finance and Corporate Services Department report FCS-13-003,
referred to the January 17, 2013 special Finance and Corporate Services Committee
meeting
for consideration as part of the final Budget Day deliberations:
‘That Tender T12-001 - Two (2) Triple Combination Fire Pumpers, be awarded to
Dependable Emergency Vehicles, Brampton, Ontario
, at their tendered price of
$1,083,500., plus H.S.T. of $140,855., for a total of $1,224,355.’”
Carried.
Mr. L. Gordon advised of a typographical error on the second page of Finance and Corporate
Services Department report FCS-12-198 concerning Tender T12-050 (Domestic Water Meters, Parts
& Related Services), which states 5/8” multi-pack meters and should read 5/8” singles.
Moved by Councillor B. Ioannidis
Seconded by Councillor S. Davey
“That Tender T12-050 – Domestic Water Meters, Parts & Related Services, be awarded as
follows:
Corix Water Products (GP) Inc., London, Ontario,
at their tendered price of $436,059.49,
plus H.S.T. of $56,687.73 for a total of $492,747.22, for 5/8” singles, 5/8” multi-pack, and
1” water meters plus associated parts; and,
Neptune Technology Group (Canada) Limited, Mississauga, Ontario,
at their tendered
price of $39,586., plus H.S.T. of $5,146.18, for a total of $44,732.18, for 1-1/2” and 2” water
meters plus associated parts,
for one (1) year at a total award price of $537,479.40 with an option to renew for two (2)
additional twelve (12) month terms.”
- and -
Emco Corporation,
“That Tender T12-080 - Fire Hydrants & Related Materials, be awarded to
Kitchener, Ontario,
at their tendered price of $91,955.01, plus H.S.T. of $11,954.15, for a
total of $103,909.16, with an option to renew for two (2) additional twelve (12) month terms.”
Carried.
Council considered Finance and Corporate Services Department report FCS-12-200 (J. Billett), dated
December 14, 2012, regarding Committee of Adjustment Submission No. SG 2012-004 – 1182
Victoria Street North.
Moved by Councillor S. Davey
Seconded by Councillor B. Vrbanovic
“That the application of 1869522 Ontario Limited (Submission No. SG 2012-004) requesting
permission for an existing ground supported sign to have a front yard setback of 0m rather than
the required 0.4m (1.32’) and to erect a second ground supported sign on the same property
having a minimum distance from the existing ground supported sign of 46m (150.92’) rather than
the required 50m (164.05’), on Part of Lot 22, German Company Tract, 1182 Victoria Street
North, Kitchener, Ontario, BE APPROVED, subject to the following conditions:
1. That the owner shall enter into an encroachment agreement with the Regional Municipality of
Waterloo for the existing sign.
2. That the owner shall obtain a Sign Permit from the Planning Division for the proposed new
sign.
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JANUARY 14, 2013 - 5-CITY OF KITCHENER
3. That the owner shall satisfy Conditions 1 and 2 by April 1, 2013 and if not completed as
required, approval of the minor variances in this application shall become null and void.”
Carried.
Council then considered Chief Administrative Officer’s report CAO-13-001 (C. Bluhm) recommending
a one-time exemption to the City’s Banner Policy I-1185 to permit Research in Motion (RIM) to utilize
10 banners around City Hall and 20 banners along King Street to promote the launch of the new
BlackBerry 10. Mr. C. Bluhm, Manager, Downtown Community Development, reviewed the report,
advising that the second clause of the staff recommendation is being withdrawn as RIM is no longer
requesting the placement of an ice logo on the Civic Square rink.
In response to questions, Mr. Bluhm confirmed that RIM has also approached the Cities of
Cambridge and Waterloo with similar requests. He acknowledged that the City has not traditionally
permitted direct advertising for a private enterprise of commercial product on banners; however, given
the significant role that RIM plays in the community and the importance of the success of the
BlackBerry 10 on the health of the regional economy, staff supports the requested exemption. He
responded further that all of the costs associated with the banners will be covered by the proponent.
He added that there are larger community benefits that could be gained through this proposal; such
as, future opportunities for RIM and the City to collaborate on special events.
Councillor B. Vrbanovic inquired as to the potential utilization of The Cube on top of City Hall as an
additional venue to promote the launch of the new Blackberry. Mr. Bluhm advised that while no
formal policy currently exists governing the use of The Cube, direction could be given to use it as part
of this endeavour.
,
Mr. R. Regier, Executive Director of Economic Development responded further that the City does
allow private sector branding on many Downtown banners; however, those are typically incorporated
into the advertising for a special event. He cited, as an example, that the banners for the Kitchener
Blues Festival contain strong TD Bank branding. He stated that the policy does not allow the primary
message to be for a private enterprise and stipulates that only 20% of the banner can be comprised
of private sector advertising. He added that, in this instance, it is proposed that 100% of the banner
be used to promote the new BlackBerry 10. Mr. Bluhm noted that RIM intends to hold a free
community skating event at the Civic Square rink on January 30, 2013 in conjunction with the launch
of its new product.
On motion by Councillor B. Vrbanovic, seconded by Councillor B. Ioannidis, the recommendation
contained in report CAO-13-001 was brought forward for consideration with the second clause being
replaced to allow RIM to use The Cube on top of Kitchener City Hall to promote the launch of the new
BlackBerry 10.
Councillor J. Gazzola advised that while he recognizes the importance of RIM and the impact that
company has had on the regional economy, the City has not permitted other private sector firms to use
the banners to promote their products. Accordingly, he was not in support of the motion put forward by
Councillor Vrbanovic.
Councillor Y. Fernandes expressed concern with allowing a private enterprise to utilize ten banners
around City Hall and 20 banners along King Street from the intersection of Victoria Street and the
railway tracks. She suggested that as a compromise the number of banners could be reduced to only
allow RIM to use the ones around City Hall.
A motion by Councillor Y. Fernandes to permit RIM to only use the ten banners around Kitchener City
Hall failed to receive a seconder and was not considered.
Carried
The following motion was voted on and on a recorded vote, with Mayor C. Zehr and
Councillors D. Glenn-Graham, B. Ioannidis, Z. Janecki, Y. Fernandes, K. Galloway-Sealock, S.
Davey, B. Vrbanovic, F. Etherington and P. Singh voting in favour; and Councillor J. Gazzola voting in
opposition.
Moved by Councillor B. Vrbanovic
Seconded by Councillor B. Ioannidis
“That Research in Motion (RIM) be given a special, one-time exemption from the City’s Banner
Policy to support the launch of the new BlackBerry 10; and further,
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JANUARY 14, 2013 - 6-CITY OF KITCHENER
That RIM be permitted to utilize the Cube on top of Kitchener City Hall to support the launch of
the new BlackBerry 10.”
Carried.
Moved by Councillor K. Galloway-Sealock
Seconded by Councillor P. Singh
“That an in-camera meeting of City Council be held immediately following this special meeting to
consider a personal matter and a labour relations matter.”
Carried.
Moved by Councillor S. Davey
Seconded by Councillor P. Singh
“That leave be given the Mover and Seconder to introduce the following by-laws for three
readings and that the same be taken as read a first, second and third times, be finally passed and
numbered serially by the Clerk.
(a) To further amend By-law No. 88-171, being a by-law to designate private roadways as fire
routes and to prohibit parking thereon.
(By-law No. 2013-002)
(b) To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof.
(By-law No. 2013-003)
(c) To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of
motor vehicles on private property.
(By-law 2013-004)
(d) Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code regarding
By-law Enforcement.
(By-law No. 2013-005)
(e) Being a by-law to amend Chapter 101 of the City of Kitchener Municipal Code with
respect to Appointment of Staff.
(By-law No. 2013-006)
(f) Being a by-law to authorize borrowing for current expenditures in 2013.
(By-law No. 2013-007)
(g) Being a by-law to provide for a 2013 Interim Tax Levy and for the payment of 2013
Interim Taxes.
(By-law No. 2013-008)
(h) To confirm all actions and proceedings of the Council.
(By-law No. 2013-009).”
Carried.
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On motion the meeting adjourned at 5:03 p.m.
MAYOR CLERK