HomeMy WebLinkAboutKitchener BIA - 2012-10-16
October 16, 2012
9:00 am - 11:00 am
Location:
BIA Office
29 King St East
Downtown Kitchener BIA
Kitchener, ON
Board of Directors Meeting
Minutes
In attendance: Colin Leis, Kevin Ballantyne, Zenia Horton, Le-Anne Pilecki, John
Vickery, Darryl Moore, Dan Glenn-Graham, Sam Vishal, Adrian Darmon, Michael
VonTeichman, Frank Etherington, Michael Falcone, Christine Michaud
BIA Staff: Erin Young
Regrets: Mayor Carl Zehr, Cory Bluhm,
Absent: none
Guests: Mark Garner
Agenda: Welcome – Chair, Colin Leis
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Call to order at 9:00 am - are there any conflicts of interest to be declared
none declared
Agenda: __________________________ _ Introductions – Colin Leis
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none
Agenda Item: Approval of the Agenda – Colin Leis
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No items added.
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
Motion: To approve the agenda as submitted.
Motion/Moved by: Michael Falcone and seconded by: Zenia Horton
All in favour; unanimous, motion passed.
Agenda Item: Approval of September 2012 minutes – Le-Anne Pilecki
The Board of Directors reviewed the September 2012 minutes from the previous
meeting (Sept. 18, 2012).
Action Item: Le-Anne to provide Board with the minutes from the Emergency
meeting on October 2, 2012. To be approved at next board meeting
Motion/Moved by: Zenia Horton and seconded Christine Michaud
All in Favour: Unanimous, motion passed.
Agenda Item: _____ _Financial Statements (May) - Kevin Ballantyne
Board reviewed in detail all items pertaining to the September 2012 financial
statements as submitted by the treasurer. No issues or concerns were raised
based on the submission.
Motion: Kevin Ballantyne submitted the motion to approve the statements as
presented and reviewed. Second was Dan Glenn-Graham
All in favour, unanimous, motion passed
Agenda Item: WRPS Update
Superintendent Darmon provided an update on projects WRPS is working in the
downtown core.
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Crime Analyst prepared a statistics report for service calls/incidences in the
downtown core; Charles/Victoria/Duke/Cedar. Jun to Sep2011; 23% of calls
were in the downtown core. 2012 has seen 20%, 809 fewer calls; calls
coming in cover assault, prostitution, by-law, drugs and intoxication
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
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Oktoberfest saw fewer incidences that required jail time in 2012 however
arrests were up slightly
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Adrian to provide a “map” of some areas of interest
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Trespassers can be removed by Police; if they refuse the trespassers can be
dealt with under the Trespassers Act; businesses could look into posting
signs with respect to trespassing
Agenda Item: Executive Director Priority Discussion: Erin Young/Mark Garner
Board was provided with a summary of “Interim Executive Director Project Planning”
for the time period Oct. 17 to Jan. 31, 2013. Please refer to attached summary
which includes Operations/Members/marketing/Beautification/Retail
Attraction/City/Strategic
Open discussion: Board looked at areas to trim the workload
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Board open to the idea of hiring an individual to help with day to day activities
and events; Erin to look into “temp agencies”
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Many projects to be shifted to marketing Committee
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Board felt the Boundary Expansion should go forward; process is to go to
council to explain the benefits to the BIA for the expansion; hope to go in front
of council Jan 28/13; if passes, a public consultation will be done; 30% of
members must be in agreement; a mailing will go out to potential new
members and then a public consult meeting; expect process to take 3-4
months; Erin explained her intent to put this project off was so the BIA could
focus on the existing membership while we get through the process of Hiring
and staff shortage
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Action Item: Erin Young to look into Temp Agency for the purpose of hiring some
assistance temporarily
Motion: By Christine Michaud to accept the recommendations put forward by Erin,
Interim ED with respect to the ED Project Planning ; Seconded by John Vickery
All in favour, unanimous, passed.
Agenda item: Hiring Committee update -Le-Anne Pilecki
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
Board moved to an in camera discussion.
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Expanded the marketing Committee with additional Board members to
assist with the numerous marketing and membership projects.
Michael Falcone, Christine Michaud and John Vickery joined the
committee
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Next Marketing meeting set for Oct, 25/12 at 8am; Brianna and Erin
to provide committee with an outline of projects and events
Agenda Item: Human Resources Committee to be formed
Board decided to slate this process for the next meeting as resumes are only
expected in by the 16 of Nov.2012 and interview process will follow
th
Agenda Item: Action Items Review – Erin young
Action Item: Adrian Darmon to continue process of the “Who to call” list and
procedure
Action Item: Erin Young to look into Temp Agency for the purpose of hiring some
assistance temporarily
Action Item: Le-Anne to provide Board with the minutes from the Emergency
meeting on October 2, 2012. To be approved at next board meeting
Agenda item: New business – All
Daryl raised questions:
Centre block update; told ground breaking is expected for Nov. 2012
Momentum (Victoria) is expected to break ground early spring 2013
City Economic Development report missing due to Cory Bluhm’s absence. Board
suggested we wait it out as Cory will return by the January 2013 meeting. In the
meantime, Councillors can keep us abreast of any issues.
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
Agenda Item ___ Adjournment – Colin Leis
Motion/Moved by; Michael Von Teichman Seconded; Christine Michaud;
All in favour, unanimous; Motion Passed.
Next Meeting – November 20, 2012
BIA office 9:00 am to 11:00 am
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited