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HomeMy WebLinkAboutCouncil - 2013-01-17 BSPECIAL COUNCIL MINUTES JANUARY 17, 2013 CITY OF KITCHENER A special meeting of City Council was held at 7:29 p.m. this date, chaired by Mayor C. Zehr with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Council considered the report arising from the special Finance and Corporate Services Committee meeting held earlier this date with respect to the 2013 Operating and Capital Budgets. In reference to Clause 1 of the Committee report, Councillor K. Galloway-Sealock indicated that while she supports the general levy proposed for 2013, she is opposed to the reductions to the Fire Services Budget. Recorded votes were requested for each clause. Moved by Councillor S. Davey Seconded by Councillor D. Glenn-Graham "That the report of the special Finance and Corporate Services Committee meeting regarding the 2013 Operating and Capital Budgets be adopted." Councillor P. Singh disclosed a pecuniary interest for Clause 12 (Capital Forecast Expenditures) related to the Engineering - Capital Projects for Stirling Avenue South outlined on pages C-161 and C-159 of the Capital Budget package, as a family member owns property in the area of the proposed work. Accordingly, he abstained from all discussion and voting concerning this matter. Council agreed to consider Clause 12 in two parts, dealing first with the Engineering - Capital Projects on Stirling Avenue South; and, then the balance of the 2013-2022 Capital Forecast Expenditures. A motion was brought forward by Councillor K. Galloway-Sealock, seconded by Councillor P. Singh, to amend Clause 11 to decrease the per diem rate from $68/day to $64/day. Carried Councillor Galloway-Sealock’s motion was voted on and on a recorded vote, with Councillors D. Glenn-Graham, Y. Fernandes, B. Ioannidis, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, S. Davey and P. Singh voting in favour; and, Mayor C. Zehr and Councillors J. Gazzola and Z Janecki voting in opposition. At the request of Councillor Galloway-Sealock, it was agreed, to vote separately by recorded vote on th the 4 bullet point of Clause 17 pertaining to the proposed allocation of $500,000. from the remaining Local Environmental Action Fund (LEAF) to the 15-year debenture issue in 2013. The report was then voted on Clause by Clause, by recorded votes. Carried Unanimously Clause 1 - . Carried Clause 2 - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki, Y. Fernandes and P. Singh. Contra : Councillor J. Gazzola. Carried Unanimously Clause 3 - . Carried Clause 4 - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki, Y. Fernandes and P. Singh. Contra : Councillor J. Gazzola. SPECIAL COUNCIL MINUTES JANUARY 17, 2013 - 9 - CITY OF KITCHENER Carried Clause 5 - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, and P. Singh. Contra : Councillors J. Gazzola, Y. Fernandes and Z. Janecki. Carried Clause 6 - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki, Y. Fernandes and P. Singh. Contra : Councillor J. Gazzola. Carried Unanimously Clause 7 - . Carried Clause 8 - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki, Y. Fernandes and P. Singh. Contra : Councillor J. Gazzola. Carried Unanimously Clause 9 - . Carried Unanimously Clause 10 - . Carried, as amended Clause 11 - . In Favour : Councillors S. Davey, F. Etherington, D. Glenn-Graham, B. Ioannidis, B. Vrbanovic, K. Galloway-Sealock, Y. Fernandes and P. Singh. Contra : Mayor C. Zehr and Councillors Z. Janecki and J. Gazzola. Clause 12 - Stirling Avenue South Engineering- Carried Capital Projects - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham and Z. Janecki. Contra : Councillors J. Gazzola and Y. Fernandes. Recorded Pecuniary Interests and Abstentions: Councillor P. Singh as a family member owns property in the area of the engineering work proposed for Stirling Avenue South. Clause 12 - Balance of the 2013-2022 Capital Carried Forecast - . SPECIAL COUNCIL MINUTES JANUARY 17, 2013 - 10 - CITY OF KITCHENER In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki and P. Singh. Contra : Councillors J. Gazzola and Y. Fernandes. Carried Unanimously Clause 13 - . Carried Clause 14 - . In Favour : Councillors J. Gazzola, S. Davey, F. Etherington, D. Glenn-Graham, Z. Janecki, K. Galloway-Sealock, Y. Fernandes and P. Singh. Contra : Mayor C. Zehr and Councillors B. Ioannidis and B. Vrbanovic. Carried Unanimously Clause 15 - . Carried Unanimously Clause 16 - . th Carried Clause 17 - 4 Bullet Point - . In Favour : Councillors J. Gazzola, S. Davey, F. Etherington, D. Glenn-Graham, Z. Janecki, Y. Fernandes and P. Singh. Contra : Mayor C. Zehr and Councillors K. Galloway-Sealock, B. Ioannidis and B. Vrbanovic. Clause 17 - Balance of the LEAF Allocations - Carried . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki, Y. Fernandes and P. Singh. Contra : Councillor J. Gazzola. Carried Unanimously Clause 18 - . Carried Clause 19 - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki, Y. Fernandes and P. Singh. Contra : Councillor J. Gazzola. Carried Clause 20 - . In Favour : Mayor C. Zehr and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, D. Glenn-Graham, Z. Janecki, J. Gazzola and P. Singh. Contra : Councillor Y. Fernandes. Carried Unanimously Clause 21 - . SPECIAL COUNCIL MINUTES JANUARY 17, 2013 - 11 - CITY OF KITCHENER Carried Clause 22 - . In Favour : Councillors J. Gazzola, S. Davey, F. Etherington, D. Glenn-Graham, Y. Fernandes and P. Singh. Contra : Mayor C. Zehr and Councillors K. Galloway-Sealock, B. Ioannidis, Z. Janecki and B. Vrbanovic. Moved by Councillor B. Ioannidis Seconded by Councillor P. Singh “That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2013-010 by the Clerk.” Carried. On motion the meeting adjourned at 7:50 p.m. MAYOR CLERK SPECIAL COUNCIL MINUTES JANUARY 17, 2013 12CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - 2013 Operating Budget 1. That the general levy of $92,001,221 which results in approximately a .32% increase in the 2013 tax rate, excluding tax policy changes, be approved. 2. That a special capital levy of $10,089,636 which results in approximately a 1.07% increase in the 2013 tax rate to be allocated to the Economic Development Investment Fund, be approved with the understanding that this levy represents the tenth year of the 10-year investment program. 3. That assessment growth be budgeted at 1.69% for 2013. 4. That the following 2013 budgets for municipal enterprises be approved: 5. That, effective March 1, 2013, the water rate be increased 4.75% to $1.7037 per cubic metre and the sanitary sewer rate be increased 4.75% to $1.8841 per cubic metre; and, That the minimum charge for water and sanitary sewer be calculated as 1/10 m3 per day; and, That the flat rate sewer charge for residential properties not connected to the municipal water system be based on average annual residential consumption of 250 m3 at the current approved sanitary sewer rate ($1.8841 per cubic metre), billed quarterly; and further, That, effective March 1, 2013, the storm water utility monthly rates be increased 1.5% to the following amounts: 2013 Monthly Charge Residential Single Detached Small$5.92 Residential Single Detached $9.87 Medium Residential Single Detached Large$12.98 Residential Townhouse/Semi- $7.05 Detached Residential Condominium$3.94 from $7.91 to Multi-Residential (2-5 units) $19.76 $1.98 per unit per Multi-Residential (>5 units) month Non-Residential Smallest$18.90 Non-Residential Small$50.52 Non-Residential Medium-Low$132.38 Non-Residential Medium-High$386.43 Non-Residential Large$936.58 Non-Residential Largest$2,010.62 SPECIAL COUNCIL MINUTES JANUARY 17, 2013 - 13 - CITY OF KITCHENER FINANCE & CORPORATE SERVICES COMMITTEE - (CONT’D) 2013 Operating Budget – (Cont’d) 6. That the following net revenues/(expenditures) be approved for reserve funds in 2013: 7. That the following 2013 local board operating budget appropriations be approved: a. Kitchener Public Library Board $9,453,379; and, That the City of Kitchener provide an extension of the current security service to include monitoring the interior of the Main Branch facility, a regular presence at the facility and assistance in defined situations; and, SPECIAL COUNCIL MINUTES JANUARY 17, 2013 - 14 - CITY OF KITCHENER FINANCE & CORPORATE SERVICES COMMITTEE - (CONT’D) 2013 Operating Budget – (Cont’d) 7. (Cont’d) That the City of Kitchener retains the current status of Employer of Security personnel rather than a Separate Business Agency; and, b. Centre in the Square $1,400,000; and further, That the funding commitment to the Centre in the Square, be fixed at this amount for a four year term (2013-2016). 8. That Economic Development Grants be approved for 2013 as follows: 9. That the following FTE changes be approved: Description FTE None None 10. That the mileage rate per kilometre increase to $0.48 for the first 5,000 kilometres and $0.43 for each additional kilometre thereafter, effective March 1, 2013. 11. That the City of Kitchener’s per diem rates remain unchanged at $64/day ($10 for breakfast, $15 for lunch, $25 for dinner, and $14 for incidentals), effective March 1, 2013. 2013 Capital Budget and 10-Year Capital Forecast 2013-2022 12. That the Capital Forecast (2013-2022) be approved, with expenditures in those years totalling $924,443,000. 13. That Capital out of Current funding be included in the Capital Forecast for the year 2013 totalling $24,485,000 for General City and $41,911,000 for City Enterprises. 14. That a total of $8,400,000 of debenture financing be approved for 2013, for a term not to exceed 15 years: Project$ Kitchener Public Library Expansion 7,000,000 Kitchener Operations Facility 620,000 Auditorium Dehumidification 560,000 Playground Features 220,000 Total 8,400,000 15. That a total of $2,115,000 of debenture financing be approved for 2013 as follows, for a term not to exceed 10 years: SPECIAL COUNCIL MINUTES JANUARY 17, 2013 - 15 - CITY OF KITCHENER FINANCE & CORPORATE SERVICES COMMITTEE - (CONT’D) 2013 Capital Budget and 10-Year Capital Forecast 2013-2022 (Cont’d) 15. (Cont’d) Project$ Fire - Major Equipment/Fleet 1,500,000 Williamsburg Cemetery Phase II Development 450,000 Compressor Replacement - Kinsmen 85,000 Compressor Replacement - Aud 80,000 Total 2,115,000 16. That the following projects included in the Capital Forecast for 2013 be financed from the Development Charges Reserve Fund: 17. That the funding remaining within the Local Environmental Action Fund (LEAF) account be allocated as follows: $320,000. to deal with Emerald Ash Borer; $1,400,000. for trails, with staff to report on funding mechanisms for an additional $600,000. in future years; $600,000. toward major parks, being: McLennan Park, Kiwanis Park, Victoria Park and Huron Natural Area; and, $500,000. to the 15 year debenture issue in 2013. Administrative 18. That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expenses ($29.9M, source: 2011 consolidated financial statements) and post-employment benefit expenses ($25.6M, source: 2011 consolidated financial statements) for the purposes of the 2013 budget. SPECIAL COUNCIL MINUTES JANUARY 17, 2013 - 16 - CITY OF KITCHENER FINANCE & CORPORATE SERVICES COMMITTEE - (CONT’D) Administrative – (Cont’d) 19. That staff be directed to proceed with implementing the 2013 Business Planning Priorities, as outlined in the chart entitled ‘2013 Project Prioritization - Business Planning (as of December 4, 2012) and further detailed in Chief Administrator’s Office report CAO-12-044 (2013 Business Planning Priorities), dated December 3, 2012. 20. That Tender T12-001 - Two (2) Triple Combination Fire Pumpers, be awarded to Dependable Emergency Vehicles, Brampton, Ontario, at their tendered price of $1,083,500., plus H.S.T. of $140,855., for a total of $1,224,355. 21. That staff be directed to report back with information outlining the City’s philosophy on lay-offs related to servicing and seasonal demands. 22. That staff be directed to report back as part of the 2014 budget deliberation process with information outlining the number of employees per department who attended conferences in 2013.