HomeMy WebLinkAboutFCS-13-015 - E13-011 - Consultant Services - Old Westmount TrunREPORT TO:Committee of the Whole
DATE OF MEETING:
2013-02-04
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2013-01-28
REPORT NO.:
FCS-13-015
SUBJECT:
E13-011 – Consultant Services – Old Westmount Trunk
Sanitary Sewer (Gage Avenue to Victoria Street)
RECOMMENDATION:
That Expression of Interest E13-011 – Consultant Services – Old Westmount Trunk Sanitary
Meritech Engineering, Cambridge,
Sewer (Gage Avenue to Victoria Street), be awarded to
Ontario
at their estimated fee of $118,587.84, including contingencies of $10,780.71 plus
H.S.T. of $15,416.42, for a total of $134,004.26, based on a satisfactory contract being
negotiated and an upset fee being established.
BACKGROUND:
The Old Westmount Trunk Sanitary Sewer reconstruction project has been initiated to address
the infrastructure issues which currently exist. The sanitary sewer along the Westmount Drain
has generally reached the end of its useful life and requires replacement and/or partial
abandonment, depending on usage. The project scope includes a servicing investigation and
the design and reconstruction of the sanitary sewer, as well as sanitary service connections to
the property line. The construction is expected to occur in 2013.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design and Approvals Engineer, S. Allen, Manager Engineering Design
and Approvals, B. Bishop, Engineering Construction Project Manager and L. Gordon, Director of
Supply Services.
Documents were forwarded to four (4) qualified parties, and by the closing date of Tuesday
nd
January 22, 2013, four (4) responses had been received.
th
The review committee met on Friday January, 25, 2013, to review the submissions. The
Committee elected to award the project to Meritech Engineering, Cambridge, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
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Qualifications/Expertise
Cost of Consultant Fees
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
A listing of the responding parties follows for your reference:
Genivar Inc. Guelph ON
Meritech Engineering Cambridge ON
MTE Consultants Inc. Kitchener ON
WalterFedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tender E13-011
Westmount Trunk Sanitary Sewer
The total budget for all phases of this project is $ 550,666.00
Estimated Cost for this Phase of Work
Tender E13-011 costs, including HST 134,004.26
less: HST rebate on tender (13,329.27)
Net Cost Being Awarded 120,674.99 A
Costs Incurred to Date 9,768.96
Projected Costs: Staff Time/Permitting/Material Testing 35,129.00
Total Estimated Cost for this Phase of Work 165,572.95 C
Budget for this Phase of Work
Sanitary Utility 166,666.00
Total Budget for this Phase of Work 166,666.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 1,093.05 D
The surplus will remain in the capital account to be utilized in the construction phase of the project.
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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