HomeMy WebLinkAboutFCS-13-014 - T12-078 - Lansdowne Blvd Wentworth Av West LansdowREPORT TO:Committee of the Whole
DATE OF MEETING:
2013-02-04
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2013-01-23
REPORT NO.:
FCS-13-014
SUBJECT:
T12-078 – Lansdowne Boulevard, Wentworth Avenue, West
Lansdowne Road Reconstruction
RECOMMENDATION:
That Tender T12-078 – Lansdowne Boulevard, Wentworth Avenue, West Lansdowne Road
Terracon Underground Ltd., Brantford, Ontario
Reconstruction, be awarded to at their
corrected tendered price of $659,742.08, including provisional items and contingencies of
$61,264., plus H.S.T. of $85,766.47, for a total of $745,508.55.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Lansdowne Boulevard,
Wentworth Avenue, and West Lansdowne. Funds for construction have been approved by
Council as part of the 2013 budget. The services were originally constructed in the 1940’s and
are in need of replacement. The underground sewers and watermain are original to the street
and are in poor condition. The sewers and watermain will be reconstructed to meet current
design standards and service expectations. The project involves the replacement of the
roadway, curb and gutter and sidewalk and all underground services and surface works. New
sidewalk is to be constructed where none currently exists.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Full funding for this project has been approved by council as part of the 2013 budget process. A
surplus is projected in the project, due to lower than anticipated construction pricing. The
relatively large number of bidders may reflect a more competitive pricing environment, partially
due to the early release of the tender. The surplus is also a result of savings realized by
completing the project utilizing in-house staff. Construction budgets were derived based on
prices observed throughout 2012. The project is scheduled to begin April 2, 2013, weather
permitting, and is located within the Ward 9 boundary.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by twenty-three (23) interested parties, and by the closing
date of Thursday, January 10, 2013, fourteen (14) tenders had been received.
The tenders were reviewed by J. Seip, Engineering Technologist, Engineering Services, who
concurs with the above recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
G. Melo Excavating Ltd. Cambridge ON $743,225.09 $743,154.12
Terracon Underground Ltd. Brantford ON $745,508.57 $745,508.55 *
40754 Ontario Limited o/a Sousa Concrete Branchton ON $752,259.84 $752,259.85
J. Weber Contracing Limited Breslau ON $810,291.83
Steed and Evans Limited St. Clements ON $841,383.68 $841,383.69
1123491 Ontario Inc. o/a United Contracting London ON $856,618.00
Network Sewer & Watermain Ltd. Cambridge ON $867,093.08
Amico Infrastructures (Oxford) Inc. Woodstock ON $917,578.57
Sierra Construction (Woodstock) Limited Woodstock ON $925,731.18
Verly Construction Group Inc. Mississauga ON $957,622.84
Regional Sewer and Watermain Ltd. Cambridge ON $965,153.55
Morley’s Contracting (Brantford) Ltd. Paris ON $973,611.38
Elgin Construction St. Thomas ON $1,131,802.13
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,470,013.70
The low bid submitted by G. Melo Excavating Ltd. was incomplete and disqualified.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender T12-078
Lansdowne, Wentworth Ave, West Lansdowne Reconstruction
The total budget for all phases of this project is $1,097,356.00
Estimated Cost for this Phase of Work
Tender T12-078 costs, including HST 745,508.55
less: HST rebate on tender (74,154.98)
Net Cost Being Awarded 671,353.57 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 71,593.25
Total Estimated Cost for this Phase of Work 742,946.82 C
Budget for this Phase of Work
Sanitary Utility 380,492.00
Storm Water Utility 190,246.00
Water Utility 256,419.00
Intensification Allowance (DC) 15,048.00
Total Budget for this Phase of Work 842,205.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 99,258.18 D
Estimated Surplus/(Deficit) from previous phases 150,723.88
Total Estimated Surplus/(Deficit) 249,982.06 E
The surplus will be returned to the Accelerated Infrastructure Replacement Program
upon completion of the project.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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