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HomeMy WebLinkAboutCouncil Minutes - 1999-01-29 SJANUARY 29, 1999 SPECIAL COUNCIL MINUTES CITY OF KITCHENER A special meeting of City Council was held at 9:05 p.m. this date and Chaired by Mayor C. Zehr, with all members present except Councillor Jake Smola, who was in attendance for part of the meeting. Notice of this special meeting had previously been given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Moved by Councillor J. Ziegler Seconded by Councillor G. Lorentz "That an in-camera meeting of City Council be held immediately following recess of this special meeting to consider a labour relations matter." Carried. The meeting then recessed at 9:35 a.m. and reconvened at 11:55 a.m. with all members of Council present. The report of the Finance and Administration Committee relative to the 1999 Operating Budget and the 1999 Capital Budget and Ten Year Capital Forecast was then considered. Moved by Councillor J. Ziegler Seconded by Councillor Jake Smola "That the report of the Finance and Administration Committee of this date (1999 Capital and Operating Budgets) be adopted." Carried. Moved by CouncillorT. Galloway Seconded by Councillor B. Vrbanovic "That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 99-6 by the Clerk." Carried. On motion the meeting adjourned at 12:00 noon. MAYOR CLERK JANUARY 29, 1999 SPECIAL COUNCIL MINUTES - 24 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND ADMINISTRATION COMMITTEE - OPERATING BUDGET That the 1999 department operating budgets, general expenses, revenues and grants, resulting in a 1999 dollar levy for general purposes of $68,887,137, be approved. 2. That Council approve a decrease in the 1999 tax rate of approximately 0.03%. 3. That assessment growth be budgeted at 2.09%. That in 1999, a $50.00 tax credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved but that no new names be added to the present list. 5. That the following 1999 budgets for municipal enterprises be approved: Enterprise Equipment Fleet Gasworks Waterworks Sewer Surcharge Doon Golf Club Rockway Golf Club Annual Surplus Revenues Expenses (Deficit) 6,411,581 6,411,581 0 57,060,399 55,043,053 2,017,346 19,009,994 18,298,854 711,140 13,417,000 13,744,788 (327,788) 1,276,793 1,244,195 32,598 1,208,433 1,301,344 (92,911 ) $98,384,200 $96,043,815 $2,340,385 That the 1999 net transfers to/from Reserves be approved as presented, subject to the change outlined in clause 22 of the Finance and Administration Committee report of this date. 7. That the following 1999 Board Appropriations be approved: Kitchener Public Library Board Centre in the Square Inc. $5,499,263 $1,048,177 8. That the following 1999 Appropriations for Contractual Services be approved: Project Lift Inc. Animal Control Services $1,295,527 $333,851 That a $25.00 fee be established in the Legal Department for written responses to inquiries as to whether the City holds adequate security to ensure completion of the obligations of subdividers and developers under planning agreements. 10. That the Legal Department be permitted to hire an articling student as outlined in the report of J. Shivas dated December 15, 1998, provided the cost of such position is accommodated within the approved 1999 budget; and further, That the Chief Administrative Officer undertake a comprehensive review of the use of legal services by City departments, with a report in this regard to be considered when Council and Staff conduct the Strategic Plan Review in January of 1999. 11. That the 1999 Operating Budget for the Licensing Section of the Corporate Services and City Clerk's Department be amended to reduce 1999 business licensing revenue by $22,000.00 to reflect no increase in the 1999 Places of Refreshment Licence fee. 12. That the $33,000 allocation in the 1999 Operating Budget of the Chief Administrative Officer's Department relative to the hiring of a new Communications Officer be removed, pending consideration by Council of a staff report and recommendation on the proposed, new position, said report to include details of the original proposal in regard to the Communications Officer JANUARY 29, 1999 SPECIAL COUNCIL MINUTES - 25 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND ADMINISTRATION COMMITTEE - (CONT'D) position as well as the subsequent recommendation involving the creation of a Corporate Communications Division. 13. That the 1999 Operating Budget for the Mayor's Office be amended so as to reduce the budget allocation for the Mayor's Advisory Committee on Youth from $5,000.00 to $3,000.00. 14. That the 1999 Operating Budget for the Mayor's Office be increased by approximately $15,000.00 so as to convert the part-time Secretary position to a full-time position, effective January 1, 1999. 15. That the 1999 Operating Budget for the Administration Section of the Public Works Department be amended so as to remove the $12,000.00 allocation for supervisory workstations and re- allocate this amount to the Capital Budget. 16. That there be no increase in the Water and Sewer Surcharge rates for 1999. 17. That the 1999 Operating Budget for the Parking Section of the Public Works Department be amended by adding $20,000.00 for two additional co-op student positions. 18. That the $5,000.00 budget amount for the Urban Design Awards be re-instated in the 1999 Operating Budget for the Business and Planning Services Department with the budget line to be revised to read Urban Design/Environmental Awards. 19. That $7,500.00 be added to the Community Development portion of the Parks and Recreation Department budget to cover part-time wages for Youth Programming at the Centreville-Chicopee Community Centre. 20. That no action be taken on the staff recommendation that the current City mileage rate be increased from 0.33 cents per kilometer to 0.34 cents per kilometer. 21. That $350,000.00 be budgeted as the City's share in regard to a possible sharing of Provincial Offences Revenue with the Regional Municipality of Waterloo. 22. That an additional $348,000 be transferred from the Tax Stabilization Reserve Fund to the Operating Fund to reduce the 1999 tax levy. CAPITAL BUDGET AND TEN-YEAR FORECAST 23. That subject to the changes made by the Finance and Administration Committee, the Capital Forecast 1999 - 2008 be approved as recommended by the Administrative Review Committee and on an "Actual Expenditure" basis with expenditures in the years 1999 - 2008 totalling $377,602,000. 24. That $4,568,000 of debenture financing be approved for the following projects included in the Capital Forecast for the year 1999, term not to exceed 10 years: Project Tax Base Related: Fire Station #2 construction Fire Station #1 construction Fire Truck replacement Transit Garage roof Glasgow Street reconstruction Debenture Required (in thousands of dollars) 25O 1,566 517 466 298 JANUARY 29, 1999 SPECIAL COUNCIL MINUTES - 26 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND ADMINISTRATION COMMITTEE - (CONT'D) Non-Tax Base Related: Energy Management Program Doon Golf Course addition 334 1,137 $4,568 25. That Capital out of Current funding be included in the Capital Forecast for the year 1999 totaling $10,562,000 for General City and $10,148,000 for City enterprises. 26. That the following projects included in the Capital Forecast for 1999 be financed from the Development Charge Reserve Fund, namely: Department Project Amount (in thousands of dollars) Kitchener Public Library Stanley Park Library 160 Fire Fire Station Headquarters #1 Fire Training Facility Fire Station #2 710 2OO 100 Corp Services/Clerk's Fleet Replacement Equipment 281 Parks & Recreation Community Trails General Park Development Major Park Development Park Frontage 27 46 89 45 Public Works City Share of Subdivisions Development Charge Act Study Engineering Studies Wabanaki DrNVilson to Hidden Valley Blockline Road E Shirley Avenue/Lackner Blvd Ext Bingeman Street Cedar St/Duke to Weber Cedar St/King to Duke New Watermains Transit Terminals 100 10 100 150 150 557 4O 82 117 164 64 $3,192 Projects with Development Charge Funding - Front End Financing with Credit: Public Works Doon South Sanitary Trunk Sewer Detweiler Greenway Middle & South Strasburg Trunk Bridgeport North Sanitary Facility Henry Sturm Greenway Balzer Creek Culvert Strasburg Road Old Chicopee Drive 38 6O 2,279 1,389 5OO 24O 825 391 $5,722 And further, that it is understood none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Development Charge Reserve Fund to complete them, otherwise the above projects will be front end financed by the appropriate developers. SPECIAL COUNCIL MINUTES JANUARY 29, 1999 - 27 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND ADMINISTRATION COMMITTEE - (CONT'D) 27. That an amount of $400,000 be transferred to the Capital Fund from the General City Capital Surplus. 28. That the Capital Forecast for the Administration Division of the Business and Planning Services Department be amended so as to remove the allocations for each of the Heritage District Plans and to replace these with a Heritage Conservation District Provision of approximately $30,000.00, adjusted for inflation, in each of the years 1999 to 2008. 29. That an amount of $20,000.00 be allocated in the Capital Forecast for the Administration Division of the Business and Planning Services Department in each of the years 2001 and 2002 to fund an urban archeological study 30. That a budget line, with no funding allocation, be created for Millennium Celebrations, and the increased allocation to the Festival of the Night budget adjusted accordingly. 31. That the Capital Forecast of the Community Development Division of the Parks and Recreation Department be amended so that the provision for an addition/storage at the Centreville-Chicopee Community Centre be re-allocated to reflect $40,000.00 in the year 2000 and $40,000.00 in 2001. 32. That the budget line for a City Hall addition remain in the Capital Forecast of the Facilities Management Division, with no budgeted amount. 33. That the 1999 Capital Budget and Forecast for the Public Works Department relative to Street Improvements involving Block Line Road East be amended to reflect a 1999 allocation of $150,000.00 for an Environmental Assessment Study and a 2000 allocation of $2.4 million for construction. 34. That $5,000 be added to the 1999 Capital Budget of the Public Works Department for a study of erosion problems on the Sandrock Greenway. 35. That $14,000 be approved for Tourism Advertising as a one-time advertising expense to be funded from Capital Contingency.