HomeMy WebLinkAboutFCS-13-022 - T12-081 - Moore Avenue Road Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-03-04
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2013-02-15
REPORT NO.:
FCS-13-022
SUBJECT:
T12-081 –Moore Avenue (Emma Avenue to Graham Street)
Road Reconstruction
RECOMMENDATION:
That Tender T12-081 – Moore Avenue (Emma Avenue to Graham Street) Road Reconstruction,
Network Sewer and Watermain Ltd., Cambridge, Ontario
be awarded to at their corrected
tendered price of $1,800,631.76., including provisional items and contingencies of $175,000.,
plus H.S.T. of $234,082.13, for a total of $2,034,713.89.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Moore Avenue (Emma Avenue to
the City of Waterloo border). Reconstruction is scheduled to be completed in 2013.
The infrastructure for Moore Avenue has generally reached the end of its useful life and requires
full replacement.
Moore Avenue between Emma Avenue and the City of Waterloo boundary is approximately
500m. The roadway is approximately 7 to 8.5 m wide with two lanes and concrete curb and
gutter and concrete sidewalks on both sides of the roadway, except for some portions adjacent
to the cemetery.
The project involves the proposed replacement of sewers, watermains, curbs, sidewalk and
services to the property line along Moore Avenue between Emma Avenue and the City of
Waterloo boundary, and the replacement of the section of the sanitary forcemain which is within
the right of way.The pavement will be reconstructed for the full width of Moore Avenue.
The administration, design and tendering of this project has been completed by our consultants,
Meritech Engineering, in conjunction with City staff. The construction administration and
inspection of this project will be completed by Meritech Engineering.
Partial funding for this project has been approved by council as part of the 2012 budget process.
The rest of the funding was approved as part of the 2013 budget. A surplus is projected in the
project due to lower than anticipated construction pricing. The projected surplus for the project
should remain in the project account until construction is completed to address any unforeseen
site conditions related to environmental contamination.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by twenty-one (21) interested parties, and by the closing
date of Friday, January 18, 2013, thirteen (13) tenders had been received.
The tenders were reviewed by N. Litchfield, Meritech Engineering, the City’s Consultant for the
project, and S. Daniel, Project Manager, Engineering Services who concur with the above
recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
Network Sewer & Watermain Ltd. Cambridge ON $2,034,715.24 $2,034,713.89 *
Terracon Underground Ltd. Brantford ON $2,077,768.88 $2,077,756.50
J. Weber Contracting Limited Breslau ON $2,104,488.75 $2,104,488.76
In 4 Structure Ltd. Cambridge ON $2,124,568.73 $2,124,551.10
40754 Ontario Limited o/a Sousa Concrete Branchton ON $2,151,315.07
Amico Infrastructures (Oxford) Inc. Woodstock ON $2,193,006.81
Verly Construction Group Inc. Mississauga ON $2,205,306.53
Steed and Evans Limited St. Clements ON $2,226,100.00
Regional Sewer and Watermain Ltd. Cambridge ON $2,251,939.46
Sierra Construction (Woodstock) Limited Woodstock ON $2,255,315.94
Bel-Air Excavating & Grading Ltd. Cambridge ON $2,317,963.35
Elgin Construction St. Thomas ON $2,352,984.53
E & E Seegmiller Limited Kitchener ON $2,512,627.32
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender T12-081
Moore Ave Reconstruction
The total budget for all phases of this project is $2,848,249.00
Estimated Cost for this Phase of
Work
Tender T12-081 costs, including HST 2,034,713.89
less: HST rebate on tender (202,390.92)
Net Cost Being Awarded 1,832,322.97 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 78,551.00
Total Estimated Cost for this Phase of Work 1,910,873.97 C
Budget for this Phase of Work
Sanitary Utility 1,150,773.00
Storm Water Utility 575,386.00
Water Utility 775,521.00
Intensification Allowance
(DC) 45,511.00
Total Budget for this Phase of Work 2,547,191.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 636,317.03 D
Estimated Surplus/(Deficit) from previous phases (3,653.36)
Total Estimated Surplus/(Deficit) 632,663.67 E
Any surplus remaining at the completion will be returned to the project’s respective funding sources.
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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