HomeMy WebLinkAboutFCS-13-025 - T13-013 - Queen Street South Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-03-04
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2013-02-19
REPORT NO.:
FCS-13-025
SUBJECT:
T13-013 –Queen Street South Reconstruction (Courtland
Avenue to Charles Street)
RECOMMENDATION:
That Tender T13-013 – Queen Street South Reconstruction (Courtland Avenue to Charles
Terracon Underground Ltd., Brantford, Ontario
Street), be awarded to at their amended
tendered price of $2,332,520.80, including provisional items and contingencies of $412,076.65,
plus H.S.T. of $303,227.70, for a total of $2,635,748.50.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Queen Street South
Reconstruction (Courtland Avenue to Charles Street). Funds for construction have been
approved by Council as part of the 2013 budget. The underground services are predominantly
original to the construction of the street are in need of replacement.
The administration, design and tendering of this project has been completed by Stantec
Consulting Ltd., the construction administration and inspection of this project will be completed
by Stantec Consulting Ltd. as well.
Full funding for this project has been approved by council as part of the 2013 budget process. A
surplus is projected in the project due to lower than anticipated construction pricing for the 2013
construction season. Construction budgets were increased as a result of high prices observed
throughout 2012, however the cost of construction which is a function of market forces, has
declined in 2013. The project is scheduled to begin May 6, 2013, weather permitting, and is
located within the Ward 9 boundary.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by twenty-seven (27) interested parties, and by the closing
date of Thursday, February 7, 2013, eight (8) tenders had been received.
The tenders were reviewed by J. Bayley, Stantec Consulting Ltd., the City’s Consultant for the
project, and D. Lupsa, Design and Construction Project Manager who concur with the above
recommendation.
The following tenders were received:
Bid Price Amended Bid
Price
Terracon Underground Ltd. Brantford ON $2,522,748.46 $2,635,748.50 *
Sierra Construction Woodstock ON $2,633,427.06
Regional Sewer and Watermain Ltd. Cambridge ON $2,810,028.71
J. Weber Contracing Limited Breslau ON $2,860,461.03
Steed and Evans Limited St. Clements ON $3,021,913.80
Network Sewer & Watermain Ltd. Cambridge ON $3,153,599.10
Elgin Construction St. Thomas ON $3,258,213.39
Bel-Air Excavating & Grading Ltd. Cambridge ON $4,006,707.44
A post tender addendum was issued to the low bidder to increase the contingency from
$250,000. to $350,000. due to the complexity of the job (downtown location, high density of
underground utilities and possible contaminates).
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender T13-013
Queen St Reconstruction
The total budget for all phases of this project is $3,459,292.00
Estimated Cost for this Phase of Work
Tender T13-013 costs, including HST 2,635,748.50
less: HST rebate on tender (262,175.22)
Net Cost Being Awarded 2,373,573.28 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 110,051.00
Projected Costs: Utility Costs 384,125.00
Total Estimated Cost for this Phase of Work 2,867,749.28 C
Budget for this Phase of Work
Sanitary Utility 1,451,445.00
Storm Water Utility 271,662.00
Water Utility 978,087.00
Federal Gas Tax 454,016.00
Total Budget for this Phase of Work 3,155,210.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 287,460.72 D
Estimated Surplus/(Deficit) from previous phases (101,069.49)
Total Estimated Surplus/(Deficit) 186,391.23 E
Surplus to be retained within account, for use in the next phase of the project.
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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