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Home My WebLink AboutCAO-13-010 - Integrated Planning Centre of Excellence REPORT TO:Finance and Corporate Services Committee th DATE OF MEETING: March 18, 2013 SUBMITTED BY: Rhonda Bunn, 519-741-2200 Ext. 7078 PREPARED BY: Mike Grummett, 519-741-2600 Ext. 4202 WARD(S) INVOLVED: N/A th DATE OF REPORT: March 11, 2013 REPORT NO.: CAO-13-010 SUBJECT: Integrated Planning Centre of Excellence – 2012 Business Planning Close Out RECOMMENDATION: For Information. BACKGROUND: In the fall of 2011, Council approved the 2011-15 Departmental Business Plans. The purpose of today’s report is to provide the third of three updates for 2012 on the status of the departmental service priorities and corporate projects for the time period September – December 2012. This will bring to a close the 2012 Departmental Business Plans. REPORT: The updates present a “snapshot in time” of progress and status relative to the City’s current operating context. The effort to collect this information corporately is led by the Integrated Planning Centre of Excellence (CAOs Office) with support from the departmental business planning leads. The holistic intent is to help improve transparency on the City’s business, assist with planning, and to monitor activity. Service priorities and corporate projects reflect a segment of the City’s overall workload; efforts to capture the larger and more significant portion of core services is now being planned for in 2013 in order to paint a more accurate picture of workload. For today’s purposes, the status updates come with a guidance sheet to help with interpreting the methodology for how progress is being reported. Please feel free reference the one-pager, if necessary. The following status codes were used: On Track – Delayed – the service Moved Forward From the service Future Year – priority is progressing as Thepriority is not progressing planned.service priority has been as originally planned. re-prioritized and moved Completed – Not Started – the service the service forward. priority is done.priority has not started yet – current year. 3 - 1 added via a decision from On Hold – Cancelled – the service the service Council or Senior priority is currently not priority has been Management. planned to start or has removed from business been put on hold. plan commitments. New Initiative – a new service priority has been The status codes were developed by the departmental business planning leads. It was felt they represented a functional and intuitive approach to reporting the status of a given service priority. Upon review, Council is free to engage senior management with any questions or comments related to business plan reporting. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Corporate business planning falls within the overall integrated planning framework for the City of Kitchener. This framework is driven by the Integrated Planning Centre of Excellence who is focused on aligning our City’s strategic goals and community priorities with departmental deliverables. The purpose of the Centre of Excellence is to build or enhance existing tools and processes so that the organization can integrate business performance and strategy. This is done by providing guidance and support, best practices, research and training, introducing new (or enhancing existing) management practices and business processes. This includes, but is not limited to, areas such as Strategic Planning, Business Planning, Portfolio/Project Management, Risk Management, Performance Management, Measurement and Reporting. FINANCIAL IMPLICATIONS: There are no new financial implications associated with this body of work. COMMUNITY ENGAGEMENT: N/A Jeff Willmer, Chief Administrative Officer ACKNOWLEDGED BY: 3 - 2 w;7zm·w;/z·äEYz·-w;;©x.Òz;t{··Ò¦7·; Citystaffisprovidinginterimstatusupdateonthe2012businessplanservicepriority/corporateprojects commitments.Toassistwithinterpretationofthestatusupdates,pleaseconsulttheinformationbelowfor somegeneralguidance. Eachtemplatecontainsthefollowinginformation: 1.Plannedstartandenddate(basedonbestinformationavailable) 2.AseriesofstatuscodestoindicatethepreviousstatusofitemsfortheperiodMayAug2012 3.Aseriesofstatuscodestoindicateprogressfortheperiod{;¦Dec2012 4.Ashortareaforadditionalcontextorinformation(limit100words) StartEndDate/OnGoing: Wherepossible,staffprovidedstart/enddatesfortheservicepriorities.ToBeDeterminedandOngoing activitywillalsobeindicated.Itisunderstoodthatsomedatesaresubjecttochangeforanumberof potentialreasons. StatusCodes: Withinthestatusupdatereportingtemplate,aseriesofcodesareusedtoindicatethecurrentstatus.The intentistoprovideanearlyindicationofprogress.Pleasefindthestatuscodesbelow: frombusinessplan h©-theservice 5;ä;7theservice commitments. priorityisprogressingaspriorityisnotprogressing planned.asoriginallyplanned.b;ÞLz·z·zÝ;anew servicepriori tyhasbeen /¦;·;7theservice b·{·©·;7theservice addedviaadecisionfrom priorityisdone.priorityhasnotstartedyet CouncilorSenior currentyear. aÝ;7C©Þ©7C© Management. CÒ·Ò©;;©Theservice hI7theservice priorityhasbeenrepriorityiscurrentlynot prioritizedandmovedplannedtostartorhas forward.beenputonhold. /-;;7theservice priorityhasbeenremoved WrittenExplanations: Thiscolumnallowsforsomewrittencontextorexplanationregardingthestatusoftheiractivities.The writtencommentsshouldbenolongerthanapproximately100words. C©EÒ©·w;©¨Ò;·z©-©zEz-·zr¦;;E;;E©;;·-·-·ä;E·w;5;¦©·;·.Òz; tzm[;7t MikeGrummett/!hxOfficeKathrynDeverFinance&CorporateServices RalphTheleInfrastructureServicesKathleenWoodcockCommunityServices 3 - 3 3 - 4 3 - 5 3 - 6 3 - 7 3 - 8 3 - 9 3 - 10 3 - 11 3 - 12 3 - 13 3 - 14 3 - 15 3 - 16 3 - 17 3 - 18 3 - 19 3 - 20 3 - 21 3 - 22 3 - 23