HomeMy WebLinkAboutFCS-13-033 - T13-002 - Road & Surface Construction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-03-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: 1,3,8,9,10
DATE OF REPORT: 2013-03-05
REPORT NO.:
FCS-13-033
SUBJECT:
T13-002 – Road and Surface Construction
RECOMMENDATION:
E. & E. Seegmiller
That Tender T13-002 – Road and Surface Construction, be awarded to
Limited, Kitchener, Ontario
at their tendered price of $2,945,915., including provisional items
and contingencies of $253,140., plus H.S.T. of $382,968.95, for a total of $3,328,883.95.
BACKGROUND:
The works included in this tender are for the road rehabilitation of City streets and surface
paving (top coat of asphalt only) of streets, which were fully reconstructed (under Accelerated
Infrastructural Renewal Program) within last two (2) years. The City undertakes a yearly
assessment of all streets which are in a state of disrepair, to prioritize the roads which could be
included for rehabilitation. Road rehabilitation generally means the asphalt removal and
replacement to partial or full depth or asphalt recycling. This is a cost effective solution for
increasing the service life of the road, improving the ride comfort with significant reduction in the
maintenance or repair costs. Please refer to the attachment for complete list of streets, which
will receive rehabilitation or surface coat under this tender.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were downloaded by thirty-five (35) interested parties, and by the closing
date of Thursday, February 28, 2013, four (4) tenders had been received.
The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, who
concurs with the above recommendation.
1 i) - 1
The following tenders were received:
Bid Price
E. & E. Seegmiller Limited Kitchener ON $3,328,883.95 *
Coco Paving Inc. Petersburg ON $3,552,899.99
Steed and Evans Limited Heidelberg ON $3,578,869.78
Capital Paving Inc. Guelph ON $3,872,058.45
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tender T13-002
Road and Surface Program
The total budget for all phases of this project is $3,398,250.00
Estimated Cost for this Phase of Work
Tender T13-012 costs, including HST 3,328,883.95
less: HST rebate on tender (331,120.70)
Net Cost Being Awarded 2,997,763.25 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 310,000.00
Total Estimated Cost for this Phase of Work 3,307,763.25 C
Budget for this Phase of Work
Sanitary Utility 198,838.45
Storm Water Utility 99,419.23
Water Utility 133,902.11
Development Charges 284,840.22
Developer Contributions 95,000.00
Federal Gas Tax 2,586,250.00
Total Budget for this Phase of Work 3,398,250.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 90,486.75 D
Balance in account, net of encumbrances (6,417.00)
Total Estimated Surplus/(Deficit) 84,069.75 E
Surplus will be retained within the account for future use.
1 i) - 2
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
1 i) - 3
2013 Roads List
A. FULL DEPTH
WARDS
FROM TO
8
1 BIRCHCLIFF AVENUE FORESTHILL DRIVE GREENBROOK DRIVE
8
2 CYPRUS DRIVE BIRCHCLIFF STREET WARREN STREET
FISCHER HALLMAN
8
3 GREENBROOK DRIVE ROAD BIRCHCLIFF STREET
8
4 LARKSPUR CRESCENT SUMMIT AVENUE SUMMIT AVENUE
8
5 WARREN ROAD FORESTHILL DRIVE CYPRUS DRIVE
B. Expanded Asphalt
WARDS
FROM TO
1
1 LORRAINE AVENUE RIVER ROAD LACKNER BOULEVARD
PULVERIZE AND 60mm
C.OVERLAY
WARDS
FROM TO
1
1 APPLEWOOD AVENUE AVON ROAD MONTEREY ROAD
1
2 BECKER STREET KRUG STREET BELLEVIEW AVENUE
1
3 CHARLOTTE CRESCENT CROSBY DRIVE CROSBY DRIVE
1
4 CHARLOTTE PLACE CROSBY DRIVE NORTH END
1
5 CHRISTINE CRESCENT HALLIWELL DRIVE SOUTH END
3
6 HAYWARD AVENUE HANSEN AVENUE COURTLAND AVENUE
1
7 INLET AVENUE OWEN AVENUE HICKSON DRIVE
10
8 LINTON PLACE CROSBY DRIVE NORTH END
3
9 MAYWOOD ROAD BYRON AVENUE WOODHAVEN ROAD
1
10 MONTEREY ROAD MANCHESTER ROAD NORTH END
1
11 PERKELL PLACE KENSINGTON STREET EAST END
1 i) - 4
1
12 PLAZA COURT NORTH END AVON ROAD
1
13 OWEN AVENUE HALLIWELL DRIVE HALLIWELL DRIVE
1
14 WANDSWORTH PLACE CHELSEA ROAD EAST END
D. Mill Curb Edge + 40mm HL3 Overlay
WARDS
FROM TO
LANCASTER STREET
10
1 QUEEN STREET NORTH WEBER STREET WEST EAST
E. SURFACE ASPHALT
WARDS
FROM TO
10
1 ANDREW STREET SHANLEY STREET BRAUN STREET
HOMER WATSON
3
2 BLOCKLINE ROAD BOULEVARD LENNIX LEWIS WAY
10
3 BRAUN STREET LINWOOD AVENUE SHANLEY STREET
3
4 CANTERS CLOSE HIDDEN VALLEY DRIVE END
10
5 ELLIS AVENUE HARTWOOD AVENUE BLUCHER STREET
10
6 GRIFFIN AVENUE LIBERTY AVENUE MELROSE AVENUE
9
7 HALLS LANE GAUKEL STREET BENTON STREET
9
8 HEIMAN STREET HIGHLAND ROAD EAST MILL STREET
9
9 HERLAN AVENUE STRANGE STREET WALNUT STREET
9
10 KENT AVENUE #102 KENT AVENUE CHARLES STREET EAST
PANDORA AVENUE STIRLING AVENUE
9
11 LIBERTY AVENUE NORTH NORTH
10
12 LINWOOD AVENUE END END
10
13 LOUISA STREET MARGARET AVENUE ST. LEGER STREET
3
14 PADDOCKS COURT HIDDEN VALLEY DRIVE END
9
15 SPADINA ROAD EAST HIGHLAND ROAD EAST MILL STREET
10
16 STIRLING AVENUE NORTH WEBER STREET EAST KING STREET EAST
3
17 WABANAKI DRIVE GOODRICH DRIVE WILSON AVENUE
VICTORIA STREET
9
18 WALNUT STREET CHERRY STREET SOUTH
10
19 WELLINGTON STREET NORTH WEBER STREET WEST MARGARET AVENUE
9
20 WOOD STREET PARK STREET EDEN AVENUE
1
21 WOOLWICH STREET BRIDGE STREET BRIDLE TRAIL
1 i) - 5