HomeMy WebLinkAboutFCS-13-036 - T13-023 - Closed Circuit TV Inspection of Gravity Sewers
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-03-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013-03-08
REPORT NO.:
FCS-13-036
SUBJECT:
T13-023 – Closed Circuit T.V. Inspection of Gravity Sewers
RECOMMENDATION:
Benko
That Tender T13-023 – Closed Circuit T.V. Inspection of Gravity Sewers, be awarded to
Sewer Service (a division of Badger Daylighting Inc.), London, Ontario
at their tendered
price of $234,586.05, including provisional items and contingencies of $15,000., plus H.S.T. of
$30,496.19, for a total of $265,082.24.
BACKGROUND:
The City Of Kitchener has operated an annual program of sanitary sewer inspection using
CCTV methods and equipment since 1997. This inspection process collects and records
information about the current condition and performance of the City's sanitary and storm sewer
network. This information is then used in assessing and prioritizing future maintenance
programs, rehabilitation programs, and reconstruction projects for the City's sanitary sewer
system. Without this information, the selection and prioritization process for these works would
have to be completed with little or no understanding of the actual conditions of the sewer
network, which would be considered a very undesirable methodology for such processes. This
inspection process is of high value in this regard, as it is the only reliable, accurate, and
economically feasible method of observing and recording the conditions of the sewer network
for later analysis.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were picked up by
eleven (11) interested parties, and by the closing date of Thursday, March 7, 2013, three (3)
tenders had been received.
The tenders were reviewed by C. Leishman, Asset Management Technician, Engineering
Services, who concurs with the above recommendation.
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The following tenders were received:
Bid Price
Benko Sewer Service (a division of Badger Daylighting) London ON $265,082.24 *
McGillivray & Sons Contractors Limitied St. Agatha ON $332,663.64
Capital Sewer Services Inc. Hamilton ON $597,525.76
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tender T13-023
CCTV Inspection of Gravity Sewers
The total budget for all phases of this project is $ 204,300.00
Estimated Cost for this Phase of Work
Tender T13-023 costs, including HST 265,082.24
less: HST rebate on tender (26,367.46)
Net Cost Being Awarded 238,714.78 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 5,460.00
Total Estimated Cost for this Phase of Work 244,174.78 C
Budget for this Phase of Work
Sanitary Utility 138,000.00
Storm Water Utility 66,300.00
Total Budget for this Phase of Work 204,300.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (39,874.78) D
Balance in account, net of encumbrances 102,750.36
Estimated Surplus/(Deficit) 62,875.58 E
The estimated surplus will remain in the account to offset any future negative variances.
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COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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