HomeMy WebLinkAboutFCS-13-041 - T13-003 - Highland Rd E Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-03-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2013-03-12
REPORT NO.:
FCS-13-041
SUBJECT:
T13-003 – Highland Road East (Stirling Avenue S to
Hoffman Street) Road Reconstruction
RECOMMENDATION:
That Tender T13-003 – Highland Road East (Stirling Avenue S to Hoffman Street) Road
410754 Ontario Limited o/a Sousa Concrete, Branchton,
Reconstruction, be awarded to
Ontario
at their corrected tendered price of $919,874.90, including provisional items and
contingencies of $86,260., plus H.S.T. of $119,583.74, for a total of $1,039,458.64.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Highland Road East (Stirling
Avenue S to Hoffman Street). Funds for construction have been approved by Council as part of
the 2013 budget. The road surface of Highland Road East has experienced degradation of the
pavement surface due to the damage caused by age, vehicle loading, and normal freeze/thaw
cycles. The granular road base will be improved to meet modern standards and enhance its
ability to carry the appropriate vehicular traffic. The project involves the replacement of surface
works including road, curb and gutter and sidewalk. Traffic calming was addressed by adding a
pedestrian refuge island and narrowing lanes in some sections of the road. A designated bike
lane will be installed as per the cycling master plan.
The first phase of this project was the surface reconstruction of Heiman Street between
Highland Road East and Mill Street, and was successfully completed in 2011.
The administration, design and tendering of this project has been completed by City staff. The
construction administration and inspection of this project will be completed by City staff as well.
Full funding for this project has been approved by council as part of the 2013 budget process. A
surplus is projected in the project due to lower than anticipated construction pricing.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by fourteen (14) interested parties, and by the closing date
of Thursday, March 7, 2013, seven (7) tenders had been received.
The tenders were reviewed by L. Christensen, Engineering Technologist, and S. Allen, Manager
of Engineering Design and Approvals, who concur with the above recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,049,246.61 $1,039,458.64 *
Steed and Evans Limited St. Clements ON $1,190,094.29
E & E Seegmiller Ltd. Kitchener ON $1,232,512.19
J. Weber Contracting Limited Breslau ON $1,262,571.07
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,439,984.89
Capital Paving Guelph ON $1,648,541.05
Verly Construction Group Inc. Mississauga ON $1,922,221.59
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Tender T13-003
Highland Rd E Surface Reconstruction
The total budget for all phases of this project is $2,140,000.00
Estimated Cost for this Phase of Work
Tender T13-003 costs, including HST 1,039,458.64
less: HST rebate on tender (103,393.89)
Net Cost Being Awarded 936,064.75 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 129,260.00
Total Estimated Cost for this Phase of Work 1,065,324.75 C
Budget for this Phase of Work
Federal Gas Tax 1,686,510.00
Total Budget for this Phase of Work 1,686,510.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 621,185.25 D
Estimated Surplus/(Deficit) from previous phases (20,353.03)
Total Estimated Surplus/(Deficit) 600,832.22 E
Any surplus funds at the completion of the project will be returned to the Federal Gas Tax Reserve.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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