HomeMy WebLinkAboutFCS-13-042 - T13-006 - Road Seal Resurfacing
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-03-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 7214
WARD(S) INVOLVED: 1
DATE OF REPORT: 2013-03-13
REPORT NO.:
FCS-13-042
SUBJECT:
T13-006 – Road Seal Resurfacing
RECOMMENDATION:
MSO Construction Limited,
That Tender T13-006 – Road Seal Resurfacing, be awarded to
Etobicoke, Ontario
at their tendered price of $134,400., plus H.S.T. of $17,472., for a total of
$151,872.
BACKGROUND:
The purpose of the Road Seal Program is to maintain an acceptable level of service of the
roadway pavement quality for all of the city streets. The City of Kitchener’s roadway network is
evaluated in terms of surface distress, ride discomfort and structural adequacy. Collectively,
these evaluations determine an overall pavement quality rating, known as PQI (Pavement
Quality Index) for each road section within the entire road network. The results of this evaluation
process provides a prioritized pavement improvement program, which determines the year, in
which certain streets should be rehabilitated, and a recommendation on what type of
rehabilitation is best, and most cost effective for the streets included in this tender.
The streets selected for the road seal program are streets that are outside of the 10 year Capital
Reconstruction and Roads Resurfacing list. The road seal street treatment is applied to tar and
chip roads within the City that need to be sealed because of bleeding tar and stress cracking on
the roadway. This product can be applied to thirteen (13) different streets totalling approximately
4.7 kilometers of road within the 2013 budget. The road seal provides a surface sealer that can
extend the life expectancy of the road 5-7 years at a fraction of the cost of rehabilitating the
roads with all new asphalt.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by five (5) interested parties, and by the closing date of Thursday, March 7, 2013, two (2)
tenders had been received.
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The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, who
concurs with the above recommendation.
The following tenders were received:
Bid Price
MSO Construction Limited Etobicoke ON $151,872.00 *
Duncor Enterprises Inc. Barrie ON $193,383.68
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tender T13-006
Road Seal Resurfacing
The total budget for all phases of this project is $ 121,220.00
Estimated Cost for this Phase of
Work
Tender T13-006 costs, including HST 151,872.00
less: HST rebate on tender (15,106.55)
Net Cost Being Awarded 136,765.45 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 15,000.00
Total Estimated Cost for this Phase of Work 151,765.45 C
Budget for this Phase of Work
Contribution from Revenue 22,220.00
Federal Gas Tax 99,000.00
Total Budget for this Phase of Work 121,220.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (30,545.45) D
Balance in account, net of
encumbrances 112,127.86
Estimated Surplus/(Deficit) 81,582.41
The estimated surplus will remain in the account to offset any future negative variances.
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COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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