HomeMy WebLinkAboutFCS-13-043 - T13-018 - Evaporative Fluid Cooler Replacement - City Hall
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-03-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY:
Rudy Kruppa, Buyer, 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013-03-13
REPORT NO.:
FCS-13-043
SUBJECT:
T13-018 Evaporative Fluid Cooler Replacement – City Hall
RECOMMENDATION:
Nelco
That Tender T13-018 Evaporative Fluid Cooler Replacement – City Hall , be awarded to
Mechanical Limited, Kitchener, Ontario
at their tendered price of $194,900., plus H.S.T. of
$25,337., for a total of $220,237.
BACKGROUND:
The evaporative fluid coolers are part of the supplementary cooling system at Kitchener City
Hall. The evaporative fluid coolers were installed when City Hall was built in 1993 and require
replacement.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by twenty- four (24) interested parties, and by the closing date of Thursday February 28, 2013,
five (5) tenders had been received.
The tenders were reviewed by G. Tollar, MNE Engineering, the City’s Consultant for the project,
P. Christner, Building Operator, P. Forrest, Construction Project Manager who concur with the
above recommendation.
The following tenders were received
Bid Price
Nelco Mechanical Limited Kitchener ON $220,237.00 *
Rainbow Mechanical Services Ltd. Concord ON $253,108.70
Trade Mark Industrial Inc. Kitchener ON $255,267.00
Conestogo Mechanical Kitchener ON $287,020.00
Ontario Cooling Tower Services Schomberg ON $303,970.00
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Financial Summary for Tender T13-018
Evaporative Fluid Cooler Replacement - City Hall
Internal Order Group - City Hall Complex - Maintenance (59500341)
As at March 13th, 2013
Estimated Cost
Tender T13-018 costs, including HST 220,237.00
less: HST rebate on tender (21,906.76)
Net Cost Being Awarded 198,330.24 A
Projected Costs -
Estimated Cost 198,330.24 C
Available funding:
Current Balance in 59500341 City Hall Maintenance 165,098.64
2013 Budget Funding for City Hall Maintenance 179,000.00
Total funding available 344,098.64 B
Estimated Surplus/(Deficit) (B - C) 145,768.40 D
The above tender is approximately 30K less than the anticipated budget for this item. This is
included in the above surplus and will remain in the account to fund future maintenance at City Hall.
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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