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HomeMy WebLinkAboutCouncil - 2013-03-25Kell] I:N10khIlki Lei I *? MARCH 25, 2013 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. The meeting began with the singing of "O Canada" by Pareesa Kousari, King School of Vocal. On motion by Councillor J. Gazzola, the minutes of the regular meeting held March 4, 2013 and special meetings held March 4 & 18, 2013, as mailed to the Mayor and Councillors, were accepted. COMMUNICATIONS REFERRED DIRECTLY TO FILE — NIL Mr. Ian McLean, Greater Kitchener Waterloo Chamber of Commerce, addressed Council to request that the City of Kitchener initiate a public consultation process to determine whether a new Ontario Lottery and Gaming Corporation (OLG) facility within the City's boundaries is supported by residents and businesses. He advised that it is the position of the Chamber that municipalities should endeavour to examine all options for potential revenue sources to support escalating service and infrastructure costs. He stated that, at this point, the Chamber neither supports nor opposes an OLG gaming facility being located in Kitchener, but are encouraging all local area municipal councils to undertake public consultation as set out by the OLG. He noted that in order to meet the indicated deadline of April 30, 2013, municipalities need to complete their public consultation processes and advise the OLG as to whether they would be willing to host a new gaming facility. In response to questions, Mr. McLean advised that the Chamber's Municipal Affairs Committee as well as its Provincial / Federal Governmental Affairs Committee are examining the potential impacts that a new OLG gaming facility would have on this area. He stated that given the complexity of this issue, the Chamber wants to undertake a comprehensive examination of all factors before putting forward a position. He clarified that while some of the over 1,800 members of the Chamber of Commerce may have taken a stance; the Chamber has yet to put forward a position either for or against a new gaming facility. He emphasized that it was the provincial government through the OLG that set out the parameters for the requested public consultation, and not the Chamber. He added that, at this stage, Kitchener City Council is being asked to undertake further discussions as a means of acquiring more facts and information as to the implications of being a host municipality for a new gaming facility. He indicated that the Chamber first raised this issue in correspondence to local area municipalities in December 2012, and again in February of 2013. He stated that at that time the Chamber hosted a consultation session with the president of the OLG, which afforded people an opportunity to ask questions regarding the potential implications of this proposal. He acknowledged that he does not have any information at this time with respect to potential revenues and / or the cost impact on police services; rather, the Chamber is simply requesting that Kitchener Council facilitate a consultation process in hopes of gathering that information for itself. He noted that if Council was concerned that there may not be enough time to undertake the proposed consultation, the City of Hamilton was granted an extension to undertake further public dialogue. He further reiterated that the Greater Kitchener Waterloo Chamber of Commerce has yet to take a position on this matter. He confirmed that the Chamber would be taking part in the public consultation process being held by the Township of Woolwich, adding that once they have garnered more facts it is anticipated that the Chamber would then put forward a position. Mr. Mark Bingeman, Bingemans Inc., addressed Council in support of the request for public consultation as to whether an OLG gaming facility should be located in Kitchener. He suggested that the City could solicit information from its fellow municipalities that have hosted OLG facilities as a means of ascertaining the positive and negative implications of being a host municipality. He indicated that it is the position of Bingemans that there are numerous tourism and economic development opportunities associated with hosting an OLG gaming facility; and, encouraged Council to undertake the proposed consultation. He noted that it was his understanding that this was only the beginning of the process and that there would be several opportunities for Kitchener to recuse itself as this moves forward. In response to questions, Mr. Bingeman advised that the OLG would not approve the use of his organization's property as a potential location, unless the municipality undertakes a public consultation process and gives its consent for use of the site. He speculated that if Council were to approve being a host municipality, then Bingemans would pursue discussions with private casino operators as to the feasibility of moving forward with an application to the OLG. He further clarified that it was his understanding that just agreeing to undertake a public consultation process does not commit the City to anything and Kitchener will have several opportunities to back out before anything is finalized. He advised that Bingemans would not be able to bid on the development of a site in the Township of Woolwich, as they have not gone through the OLG's process to become a recognized COUNCIL MINUTES MARCH 25, 2013 -52- CITY OF KITCHENER casino operator. He confirmed that one of the possible locations proposed for a gaming facility in Woolwich would be located within a few kilometers from Bingemans. Mayor C. Zehr referred to correspondence he received this date from the OLG, in which they indicate that they would not begin the process of issuing a request for prequalification (RFPQ) for the SW1 Gaming Zone, which includes Kitchener, until spring / summer 2013. He noted that up until this point the OLG suggested deadline for RFPQs was April 30, 2013; however, this recent correspondence indicates that OLG does not have a firm date set as to when the RFPQs need to be submitted. Clarification was requested as to whether background information and / or a staff report would be provided as part of the public consultation process. Mr. J. Willmer, Chief Administrator, advised that staff have no intention of providing a background report on this matter. He stated that with a question such as the development of a casino, decisions are often value based. He added there is a plethora of information available outlining arguments both for and against gaming facilities, noting that if a report was put forward it would run the risk of being perceived as staff's interpretation of the facts. He commented that this was seen as being more of a value -based decision; whereby Council could expect to hear from a divided community prior to rendering a decision. Councillor Y. Fernandes expressed concern that background information would not be provided by staff as part the public consultation process. She committed to providing links on her personal website and Facebook page to information outlining the arguments related to hosting an OLG gaming facility. A motion was brought forward by Councillor B. Vrbanovic, seconded by Councillor P. Singh, recommending: that correspondence be sent to the Premier of Ontario and the Provincial Minister of Finance as well as holding a meeting with them and local elected officials regarding concerns with the process for considering a casino development in a two -tier municipality; and, that staff undertake a public engagement process which would include at least one public consultation session, as well as methods for electronic and written input; and finally, that correspondence be sent to the OLG, indicating that it is unlikely that the City's public consultation process will be completed by the OLG's existing suggested deadline of April 30, 2013. Questions were raised regarding the jurisdictional concerns expressed in Councillor Vrbanovic's motion. Mr. Willmer advised that when a matter is being dealt with that solely impacts the City of Kitchener, typically the Region of Waterloo would not comment on that issue. He added that similarly, the City extends the same courtesy with respect to Regional matters. He stated that while the OLG has placed the onus on lower -tier municipalities to indicate whether they would be willing to host a gaming facility; such a facility would have an impact on Regional services. He noted in that respect, the jurisdictional concerns would appear to be valid. Mayor Zehr responded further that the Region of Waterloo has expressed an interest in being a party to any municipal compensation agreement with the OLG. Councillor S. Davey suggested that feedback on this matter should also be sought from the City's Safe and Healthy Community Advisory Committee as well as the Economic Development Advisory Committee. He added that the feedback provided by those Committees could be incorporated and considered along with what is garnered from the public consultation sessions. Councillor P. Singh brought forward an amendment to Councillor Vrbanovic's motion, seconded by Councillor Y. Fernandes, to send a questionnaire to every household in the City to gauge the opinions of residents as to whether Kitchener should host an OLG gaming facility. Questions were raised as to the anticipated costs relative to Councillor Singh's proposed questionnaire. Mr. D. Chapman, Deputy CAO — Finance and Corporate Services, advised that Kitchener has approximately 70,000 households and estimated the postage cost associated with circulating the proposed questionnaire to each at $40,000. He stated that the Township of Woolwich had a 10% response rate to the questionnaire they circulated on this issue. He noted that if Kitchener were to achieve a similar rate, then there would be considerable staff costs associated with processing and analyzing the projected 7,000 responses that might be received from residents. Mr. Willmer responded further that given the costs involved with circulating a questionnaire to all households, it would be preferable to retain a professional survey company. He noted that such a company could conduct a statistically significant survey that would quantify the opinions of Kitchener residents on this matter. COUNCIL MINUTES MARCH 25, 2013 -53- CITY OF KITCHENER Several members spoke to the need to undertake public consultation, but expressed concerns with expending approximately $40,000. to circulate information to every household in the City. Councillor Singh indicated that it was his preference to undertake a mail -out to all residents; however, given the identified costs and the objections raised by members of Council, he was withdrawing his amendment. Councillor Singh brought forward a further amendment to Councillor Vrbanovic's motion, which was accepted as friendly, to include a provision that the series of online questions be made available in printed copy for pick -up and drop -off at local community centres. Moved by Councillor B. Vrbanovic Seconded by Councillor P. Singh "WHEREAS the City of Kitchener and the six other lower tier municipalities continue to operate in a two -tier structure within the Regional Municipality of Waterloo; and, WHEREAS the development of a casino operation within the Region has potential impacts (positive and negative) at both the lower and upper tier within the Regional Municipality of Waterloo; THEREFORE BE IT RESOLVED that correspondence be sent to the Premier of Ontario and the Provincial Minister of Finance expressing the City of Kitchener's objection to the issue of a casino development in a two -tier municipality not being a matter to be considered by both the lower and the upper tier municipality; BE IT FURTHER RESOLVED that the Mayor be requested to co- ordinate a meeting with elected officials from Kitchener and other concerned municipalities with the Premier and the Minister of Finance to discuss concerns with the present approval processes and to request a two -tier approval process; BE IT FURTHER RESOLVED that notwithstanding the above, staff be directed to undertake a public engagement process which shall include at least one public consultation session as well as methods for electronic input and written input such that the series of online questions are made available in printed copy for pick -up and drop -off at local community centres, prior to this matter being considered by Kitchener City Council at a further public meeting; and, BE IT FINALLY RESOLVED that correspondence be sent to the Ontario Lottery and Gaming Corporation (OLG) indicating that Kitchener City Council will be undertaking a public consultation process, and will do so in a timely manner, but likely cannot complete the process by the OLG's existing suggested deadline of April 30, 2013." Voted on clause by clause, by recorded votes. Clause 3 — Carried. In Favour: Mayor C. Zehr and Councillors P. Singh, S. Davey, B. loannidis, K. Galloway - Sealock, B. Vrbanovic, J. Gazzola, Y. Fernandes and F. Etherington. Contra: Councillors Z. Janecki and D. Glenn - Graham. Clause 4 - Carried. In Favour: Mayor C. Zehr and Councillors P. Singh, B. loannidis, K. Galloway - Sealock, D. Glenn - Graham, B. Vrbanovic, J. Gazzola, Y. Fernandes and F. Etherington. Contra: Councillors Z. Janecki and S. Davey. COUNCIL MINUTES MARCH 25, 2013 -54- CITY OF KITCHENER Clause 5 - Carried. In Favour: Mayor C. Zehr and Councillors P. Singh, B. loannidis, K. Galloway - Sealock, D. Glenn - Graham, B. Vrbanovic, Z. Janecki, S. Davey, Y. Fernandes and F. Etherington. Contra: Councillor J. Gazzola declined to vote and in accordance with section 25.8.3 of Council's Procedural By -law his refusal to vote is recorded as a vote in the negative. Clause 6 - Carried Unanimously. Balance of motion — Carried. Council then considered when the public consultation session would be held on the question of whether the City would be interested in being a host municipality for an OLG gaming facility, as outlined in Chief Administrator's Office report CAO -13 -012 (D. McCabe). Mayor Zehr advised that it has been proposed that the consultation session could be held on April 9, 2013. He stated that a cap should be set as to the number of delegations that could feasibly address Council that evening. He added that those persons interested in speaking would be required to pre- register; thereby providing an indication as to whether an additional public consultation session was needed. He indicated that should the numbers warrant a further session, it is proposed that April 10, 2013 could be set aside as a back -up meeting date. He advised that it is envisioned that a final decision would be made on this matter at the April 29, 2013 Council meeting; however, if that is not feasible, then the decision could be put off to the May 13, 2013 Council meeting. He commented that while Regional Council will want to put forward a position, no timing has been proposed as to when that would take place. Councillor F. Etherington expressed concerns with holding the public consultation session during the week of April 8th. He commented that this would not provide sufficient time for residents to undertake research and organize an opinion on this matter. A motion was brought forward by Councillor F. Etherington, seconded by Councillor B. Vrbanovic, to hold the public consultation session on April 30, 2013 with a final decision to be made at the May 13, 2013 Council meeting. In response to questions regarding the proposed timing, Mr. Willmer advised that it was staffs' intention to hold the public consultation approximately three weeks prior to when Council would be making its final decision; thereby allowing adequate time to compile all of the feedback that may be received. He suggested that April 23, 2013 would be a more viable date from that perspective. Councillor B. Vrbanovic brought forward an amendment to Councillor Etherington's motion, which was accepted as friendly, to set April 23, 2013 as the primary date for the public consultation, which would allow April 30th to be used as an alternate date if a further consultation session is needed. At the request of Councillor S. Davey, it was agreed that the public consultation session would be scheduled to commence at 6:00 p.m. At the request of Councillor K. Galloway - Sealock, it was further agreed that any emails, correspondence or other feedback that is received by members of Council would be forwarded to a specific staff point person; who would be responsible for compiling that information for consideration along with the other input that is obtained during the public consultation process. Moved by Councillor F. Etherington Seconded by Councillor B. Vrbanovic "That a public consultation session be scheduled for 6:00 p.m. on April 23, 2013 to gather input as to whether the City of Kitchener should be a host municipality for a new Ontario Lottery and Gaming Corporation (OLG) gaming facility; and April 30, 2013 be set as an alternative date should an additional public consultation session be warranted, with a final decision on this matter to be made at the May 13, 2013 Council meeting." Carried. COUNCIL MINUTES MARCH 25, 2013 -55- CITY OF KITCHENER Mayor C. Zehr advised that notice was given to extend opportunity to any interested persons to speak for or against by -laws to change the name of Zeller Drive, listed as Items 10 (d) and (e) and 13 (d) and (e) on the Council agenda this date. No one in attendance at this meeting came forward to speak to this matter. Mr. Rick Bond, Waterloo Chamber Players, addressed Council in opposition to the amount being recommended for his organization's 2013 Tier 2 Community Grant, listed as Clause 6 of the Community and Infrastructure Services Committee report. He indicated the Waterloo Chamber Players originally requested a grant of $740. and it was recommended that this be reduced to $500. He stated that the Peer and Staff Grant Review Committee based its decision to reduce the grant on the organization's inability to demonstrate need. He noted that this was partly due to the outdated budget that was circulated with their application, which no longer reflects the financial position of his organization. He then circulated copies of the Waterloo Chamber Players updated 2013 Budget. In response to questions, Mr. Bond advised that originally his organization had budgeted to receive revenues from two concerts that are no longer taking place. He stated that the Waterloo Chamber Players have made an effort in the past to set aside any surpluses to mitigate the impact of these kinds of situations; however, the anticipated surplus would not be sufficient to accommodate the projected loss of revenues. He estimated that they would achieve a surplus of only $800. in 2013, which is significantly lower than the originally anticipated surplus of $2,400. He confirmed that a majority of their costs are incurred at the start of the season, prior to holding any concerts, adding that they would like to have the ability to use the projected surplus to deal with any issues that may arise next season. On motion by Councillor K. Galloway - Sealock, seconded by Councillor B. loannidis, the recommendation contained in Appendix `B' of Community Services Department report CSD -13 -021 to approve a 2013 Tier 2 Community Grant of $500. to the Waterloo Chamber Players was brought forward for consideration. Councillor Z. Janecki spoke in opposition to Councillor Galloway- Sealock's motion, stating that in his opinion the amount requested by the Waterloo Chamber Players was not unreasonable. He noted that given the majority of their costs are incurred prior to holding a concert; the requested funding would provide needed working capital to allow the organization to function. He then brought forward an amendment to increase the grant amount to $740., which was ruled out of order as it was not considered germane to the original motion. It was noted that the intent of the original recommendation was to decrease the grant amount from the requested $740. to $500. and, by proposing to restore the grant to its original amount was essentially a rejection of Councillor Galloway- Sealock's motion Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor B. loannidis "That a 2013 Community Grant Tier 2 in the amount of $500., be approved to the Waterloo Chamber Players, as outlined in Appendix `B' of Community Services Department report CSD- 13- 021." A recorded vote was requested. In Favour: Mayor C. Zehr and Councillors B. loannidis, D. Glenn- Graham, K. Galloway - Sealock, S. Davey, B. Vrbanovic, and P. Singh. Contra: Councillors J. Gazzola, Z. Janecki, Y. Fernandes and F. Etherington Carried. Ms. Machelle Denison, Strong Start Charitable Organization, addressed Council to provide additional information as to the activities of her organization in relation to their requested 2013 Tier 2 Community Grant, listed as Clause 6 c) of the Community and Infrastructure Services Committee report. She advised that they are a not - for - profit group that offers its programing through educational facilities to help children learn to read. She noted that Strong Start provides services that are outside of the standard school curriculum, which through community partnerships served 2,573 children in the 2011 -2012 program year. She stated that this was accomplished through the assistance of 2,065 COUNCIL MINUTES MARCH 25, 2013 -56- CITY OF KITCHENER volunteers who gave 34,276 hours to provide this literacy boost to children who were identified as needing extra help learning how to read. Councillor B. loannidis declared a pecuniary interest as an immediate family member was recently recommended to participate in the Strong Start program; accordingly, he did not take part in any discussion or voting related to this matter. In response to questions, Ms. Denison advised that her organization's programing is open to children from across Waterloo Region, and confirmed that the City of Kitchener provided Strong Start with a grant of $5,000. in 2012. She stated that the local school boards allocate approximately $13,000. to the Strong Start program; but, lack the resources to provide this kind on one -on -one assistance. She added that typically, the focus of the school boards is on children who require more intensive help. She commented that it is anticipated that her organization would continue to request funding from the City of Kitchener in the future. She noted that if they did not receive the requested funding, they would undertake further fundraising activities; but, more than likely it would result in a reduction in the number of children that are able to take part in this program. A motion was brought forward by Councillor Y. Fernandes, seconded by Councillor J. Gazzola, to reduce the 2013 Community Grant Tier 2 to Strong Start Charitable Organization from $5,000. to $3,000. Councillor Fernandes' motion was voted on and LOST on a recorded vote, with Councillors J. Gazzola, Z. Janecki, Y. Fernandes and S. Davey voting in favour; and Mayor C. Zehr and Councillors D. Glenn- Graham, K. Galloway - Sealock, F. Etherington, B. Vrbanovic and P. Singh voting in opposition. Due to his expressed pecuniary interest, Councillor B. Ioannidis abstained from voting with respect to this matter. Moved by Councillor B. Vrbanovic Seconded by Councillor K. Galloway - Sealock "That a 2013 Community Grant Tier 2 in the amount of $5,000., be approved to the Strong Start Charitable Organization, as outlined in Appendix `B' of Community Services Department report CSD -13- 021." A recorded vote was requested In Favour: Mayor C. Zehr and Councillors B. Ioannidis, D. Glenn- Graham, K. Galloway - Sealock, S. Davey, B. Vrbanovic, and P. Singh. Contra: Councillors J. Gazzola, Z. Janecki, Y. Fernandes and F. Etherington Recorded Pecuniary Interest and Abstention: Councillors B. Ioannidis, as an immediate family member has been recommended to participate in the programing offered by the Strong Start Charitable Organization. Carried. Ms. Lisa O'Connell, Pat the Dog Playwright Centre, circulated informational material which provided an overview of her organization and how it would utilize the recommended 2013 Tier 2 Community Grant in the amount of $3,750.; listed as Clause 6 c) of the Community and Infrastructure Services Committee report. She advised that her organization is one of only ten playwright development centres in Canada and serves as an incubator of new ideas and methods for theatrical creation. She added that they work closely with theatrical production companies and have over 200 members from across the Province including several award winning and Governor General Award recipient playwrights. She indicated that their original request was for a grant of $9,500., which was intended to be used to cover staff wages. She stated that currently 2.5 people are employed by Pat the Dog Playwright Centre, and based on the hours they work, all earn below minimum wage. COUNCIL MINUTES MARCH 25, 2013 -57- CITY OF KITCHENER In response to question, Ms. O'Connell advised that they are a federally incorporated playwright organization who has worked with most of the arts groups in the community. She noted that some of the productions they have helped develop have been shown in various cities around the world. She indicated that 2013 would be the third year that they have received grant funding from the City of Kitchener. She added that they are a non - producing theatre organization and have no means of generating revenues outside of grant funding. She advised that in 2011, they received a Trillium Foundation grant of $230,000., which assisted in growing their programming. She indicated that they received a grant of $5,000. from both the cities of Kitchener and Waterloo in 2012, noting that they typically ask for the same amount from both cities. She confirmed that Pat the Dog Playwright Centre would be hosting the Playwright Canada Conference in 2013. On motion by Councillor P. Singh, seconded by Councillor S. Davey, the recommendation outlined in Appendix `B' of Community Services Department report CSD -13 -021 to approve a 2013 Tier 2 Community Grant in the amount of $3,750. to the Pat the Dog Playwright Centre was brought forward for consideration. An amendment was brought forward by Councillor B. Vrbanovic, seconded by Councillor B. Ioannidis, adding a Clause to Councillor Singh's motion to allocate an additional $1,250. to the Pat the Dog Playwright Centre in association with hosting the Playwright Canada Conference. Councillor Vrbanovic's amendment was then voted on and LOST on a recorded vote, with Councillors D. Glenn- Graham, B. Ioannidis, B. Vrbanovic and F. Etherington voting in favour; and, Mayor C. Zehr and Councillors J. Gazzola, Z. Janecki, Y. Fernandes, K. Galloway- Sealock, S. Davey and P. Singh voting in opposition. Moved by Councillor P. Singh Seconded by Councillor S. Davey "That a 2013 Community Grant Tier 2 in the amount of $3,750., be approved to the Pat the Dog Playwright Centre, as outlined in Appendix `B' of Community Services Department report CSD - 13- 021." Carried Unanimously. Mr. Jeff Klompus, Waterloo County Rugby Football Club, was in attendance to provide additional information clarifying the activities of his organization in relation to the requested 2013 Tier 2 Community Grant in the amount of $4,000.; listed as Clause 6 c) of the Community and Infrastructure Services Committee report. He advised that the grant funds are used to assist with expenses related to their Youth Development Program, which provides junior and senior high school students with an introduction to rugby. He stated that the program is fully supported by volunteers from the Waterloo County Rugby Football Club as well as students from Wilfrid Laurier University and the University of Waterloo. He indicated that the program is currently offered at 21 schools across Waterloo Region; whereby over a period of four visits the Club provides instruction on the game of rugby during class time. He stated that at the conclusion of the program, the Club leaves behind rugby balls and equipment so that the students can continue with what they have been taught. He noted that one benefit of the program is that it has resulted in 17 new rugby coaches in this area, adding that their goal is to promote a healthy, active lifestyle among the area's youth. In response to questions, Mr. Klompus advised that while they do not receive funding through the City's minor sports grant, they are an affiliated organization. He estimated that approximately 110 young people participate in the Youth Development Program, noting that the primary expense relates to the provision of the rugby balls, equipment and t- shirts to the participants. Councillor J. Gazzola requested that as part of the 2014 grant process, staff investigate the possibility of whether Waterloo County Rugby Football Club's Youth Development Program would be eligible for a minor sports grant. Moved by Councillor B. Ioannidis Seconded by Councillor J. Gazzola "That a 2013 Community Grant Tier 2 in the amount of $4,000., be approved to the Waterloo County Rugby Football Club, as outlined in Appendix `B' of Community Services Department report CSD -13- 021." COUNCIL MINUTES MARCH 25, 2013 -58- CITY OF KITCHENER Carried Unanimously. Ms. Mary Ellen Tierney and Mr. Rich Janzen, The Dwelling Place, addressed Council to provide additional information with respect to their organization and how it intends to utilize its recommended $5,500. 2013 Tier 2 Community Grant, listed as Clause 6 c) of the Community and Infrastructure Services Committee report. Mr. Janzen advised that their `Learn English, Make Friends Program' is provided in partnership with the Victoria Hills Neighbourhood Association and is intended to help new Canadians learn English and connect with other people in the community. He stated that the goal of the program is to enable newcomers with little knowledge of English to expand their social networks by connecting them with their neighbours and the support resources offered by community partners. He added that this is done by holding two free weekly conversational classes at the Victoria Hills Community Centre. He noted that the participants in the program gain confidence and a sense of belonging to the community. In response to questions, Mr. Janzen advised that the majority of funding The Dwelling Place receives is from the Ontario Brotherhood of Mennonite Churches as well as through fundraising initiatives. He confirmed that while the Program is open to anyone who may wish to attend, a majority of the participants reside in close proximity to the Victoria Hills Community Centre. He commented that the `Learn English, Make Friends Program' is not a duplication of other English as a Second Language (ESL) courses offered elsewhere in the City, as it provides more social interaction and a sense of community involvement. Moved by Councillor D. Glenn- Graham Seconded by Councillor S. Davey "That a 2013 Community Grant Tier 2 in the amount of $5,500., be approved to The Dwelling Place, as outlined in Appendix `B' of Community Services Department report CSD -13- 021." Carried. Mayor C. Zehr advised that while Messrs. Jason Mullen and Michael Hilborn had registered as delegations to address Council this evening on various unrelated topics; neither was in attendance at this time. Mayor Zehr further noted that an interested party was in attendance with respect to Community Services Department report CSD -13 -028 (T. Beckett), dated March 19, 2013 concerning the Fire Response Recovery Agreement with Fire Marque Inc., listed as Item B.2 on the Committee of the Whole agenda. Moved by Councillor B. loannidis Seconded by Councillor Y. Fernandes "That the Director of Supply Services is authorized to enter into an agreement with Fire Marque Inc. for the recovery of costs associated with fire responses; said agreement to be to the satisfaction of the City Solicitor." Carried. Mr. L. Gordon, Director of Supply Services, was in attendance with respect to the tenders listed on the Committee of the Whole agenda. Councillor P. Singh declared a pecuniary interest with respect to Tender T13 -002 — Road and Surface Construction, listed as Item B.1 i) on the Committee of the Whole Agenda, as his parents own property on one of the roads scheduled for resurfacing; and accordingly, he did not participate in any discussion or voting regarding this matter. At the request of Councillor B. loannidis, Mr. Gordon agreed to confirm whether the road reconstruction on Glasgow Street, as per Tender T13 -014 listed as Item B.1.iii) on the Committee of the Whole agenda, was being undertaken as part of the traffic calming measures proposed for that street. COUNCIL MINUTES MARCH 25, 2013 -59- CITY OF KITCHENER At the request of Councillor S. Davey, Mr. Gordon further agreed to confirm the location in Ward 1 where the road seal resurfacing was being undertaken, as per Tender T13 -006 listed as Item B.1.v) on the Committee of the Whole agenda. Moved by Councillor J. Gazzola Seconded by Councillor B. loannidis "That Tender T13 -002 — Road and Surface Construction, be awarded to E. & E. Seegmiller Limited, Kitchener, Ontario at their tendered price of $2,945,915., including provisional items and contingencies of $253,140., plus H.S.T. of $382,968.95, for a total of $3,328,883.95." Carried. Moved by Councillor J. Gazzola Seconded by Councillor B. loannidis "That Tender T13 -023 — Closed Circuit T.V. Inspection of Gravity Sewers, be awarded to Benko Sewer Service (a division of Badger Daylighting Inc.), London, Ontario at their tendered price of $234,586.05, including provisional items and contingencies of $15,000., plus H.S.T. of $30,496.19, for a total of $265,082.24." 951ii eE "That Tender T13 -014 — Glasgow Street (Belmont Avenue West to Westmount Road West) Reconstruction, be awarded to Verly Construction Group Inc., Mississauga, Ontario at their corrected tendered price of $2,047,271.40, including provisional items and contingencies of $174,047.50, plus H.S.T. of $266,145.28, for a total of $2,313,416.68." 951ii eE "That Tender T13 -003 — Highland Road East (Stirling Avenue S to Hoffman Street) Road Reconstruction, be awarded to 410754 Ontario Limited o/a Sousa Concrete, Branchton, Ontario at their corrected tendered price of $919,874.90, including provisional items and contingencies of $86,260., plus H.S.T. of $119,583.74, for a total of $1,039,458.64." EFFI E "That Tender T13 -006 — Road Seal Resurfacing, be awarded to MSO Construction Limited, Etobicoke, Ontario at their tendered price of $134,400., plus H.S.T. of $17,472., for a total of $151,872." -and - "That Tender T13 -018 Evaporative Fluid Cooler Replacement — City Hall, be awarded to Nelco Mechanical Limited, Kitchener, Ontario at their tendered price of $194,900., plus H.S.T. of $25,337., for a total of $220,237." Carried. Council then considered the grant requests for the remaining two community groups, listed under Clause 6 c) of the Community and Infrastructure Services Committee report, being the LINK Picnic Festival and the Centreville- Chicopee Community Association (COPS) Program. Councillor J. Gazzola expressed concerns regarding the expenses outlined for the LINK Picnic Festival, and suggested that it would be beneficial to have a representative from that organization attend the April 8, 2013 Community and Infrastructure Services Committee meeting to provide additional details on their funding request. Moved by Councillor J. Gazzola Seconded by Councillor D. Glenn- Graham "That consideration of the 2013 Community Grants Tier 2 in the amount of $10,500 (in -kind) to the LINK Picnic Festival be referred to the April 8, 2013 Community and Infrastructure COUNCIL MINUTES MARCH 25, 2013 -60- CITY OF KITCHENER Services Committee meeting to allow time for additional information on the Festival's increased expenses." Carried. A motion was brought forward by Councillor J. Gazzola, seconded by Councillor Z. Janecki, to defer consideration of the $5,000. 2013 Tier 2 Community Grant to the Centreville- Chicopee Community Association (COPS) Program to the April 8, 2013 Community and Infrastructure Services Committee meeting to allow time for additional information to be provided on this Program. Councillor B. Vrbanovic advised that the COPS Program provides assistance to at -risk youth and there has been a desire to expand it to other community centres. He stated that the increase is based on the number of youth in the program, which was originally only offered during the summer months, but has since been expanded to the winter. He added that a portion of the requested funding is also being used to enable more youth to attend Silver Lake Camp. Councillor Gazzola's deferral motion was then voted on and was LOST. A motion was brought forward by Councillor Gazzola, seconded by Councillor Janecki, to reduce the 2013 Tier 2 Community Grant to the Centreville- Chicopee Community Association (COPS) Program from $5,000. to $4,200., which was voted on and was LOST. Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor B. loannidis "That a 2013 Community Grant Tier 2 in the amount of $5,000., be approved to the Centreville - Chicopee Community Association (COPS) Program, as outlined in Appendix `B' of Community Services Department report CSD -13- 021." Carried. Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor B. loannidis "That the report of the Community & Infrastructure Services Committee be adopted." Voted on Clause by Clause. Clause 6 - Voted on in separate parts as follows: a) - Carried, on a recorded vote. In Favour: Mayor C. Zehr and Councillors P. Singh, D. Glenn- Graham, B. loannidis, Z. Janecki, B. Vrbanovic, Y. Fernandes and F. Etherington. Contra: Councillors J. Gazzola, K. Galloway - Sealock and S. Davey. b) - Carried, on a recorded vote. In Favour: Mayor C. Zehr and Councillors J. Gazzola, D. Glenn- Graham, Z. Janecki, B. Vrbanovic and F. Etherington. Contra: Councillors K. Galloway- Sealock, P. Singh, B. loannidis, Y. Fernandes and S. Davey. Balance of Clause 6 - Dealt with under Delegations and Carried, as amended, on recorded votes. COUNCIL MINUTES MARCH 25, 2013 -61- CITY OF KITCHENER Balance of Report - Carried. Council then considered correspondence from Ms. R. Willms, dated March 22, 2013 identifying potential alternative funding sources to accommodate the Tier 2 Community Grant increases of $8,000. to Neruda Productions and the $3,382. to the Cherry Park Neighbourhood Association, equating to a total increase of $11,382. Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor B. loannidis "That the following funding sources be used to accommodate the 2013 Tier 2 Community Grant increases of $8,000. to Neruda Productions and the $3,382. to the Cherry Park Neighbourhood Association, totaling $11,382: The unallocated balance of $264. remaining in the 2013 allocation to the Tier 2 Community Grants; and, $5,000. of the $10,844. 2013 Tier 3 Community Grant allocation; and, permit the Tier 2 Community Grant account to carry a deficit of $6,118., in association with the increased 2013 grant allocations; and further, That any balance remaining in the Tier 3 Community Grant account by year -end, shall be used to off -set the deficit in the Tier 2 Community Grant account." Carried. Mayor C. Zehr advised that in accordance with Municipal Code Chapter 25.4.18 (Termination of Council Proceedings) the proceedings of Council on any day shall be terminated by midnight, unless such proceedings are continued after such hour with the unanimous consent of the members present. Moved by Councillor B. loannidis Seconded by Councillor Y. Fernandes "That approval be given for this meeting of Council to continue past midnight." Carried Unanimously. Moved by Councillor S. Davey Seconded by Councillor P. Singh "That the report of the Finance and Corporate Services Committee be adopted." Carried. Moved by Councillor B. Vrbanovic Seconded by Councillor Z. Janecki "That the report of the Planning & Strategic Initiatives Committee be adopted." Councillor P. Singh expressed concern regarding the site plan proposed for the development at 5 Rittenhouse Road, in association with the zone change application listed under Clause 1 of the Committee report. It was agreed to consider a means to obtain Council's input into this process at a future Committee meeting. A motion was brought forward by Councillor Z. Janecki, seconded by Councillor Y. Fernandes to amend Clause 2 of the Committee report to allow the Ward Councillor or one other Councillor to participate in the development of a Routine Environmental Assessment (EA). Councillor Janecki's amendment was the voted on and LOST on a recorded vote, with Councillors J. Gazzola, Z. Janecki, D. Glenn- Graham, Y. Fernandes and F. Etherington voting in favour; and, Mayor C. Zehr and Councillors B. Vrbanovic, B. loannidis, K. Gal loway - Sealock, S. Davey and P. Singh voting in opposition. The Committee report was then voted on Clause by Clause COUNCIL MINUTES MARCH 25, 2013 -62- CITY OF KITCHENER Clause 2 - Carried, on a recorded vote. In Favour: Mayor C. Zehr and Councillors P. Singh, S. Davey, B. loannidis, K. Galloway - Sealock, B. Vrbanovic, J. Gazzola, Y. Fernandes, D. Glenn - Graham and F. Etherington. Contra: Councillor Z. Janecki. Balance of report - Carried. Council considered Finance and Corporate Services Department report FCS -13 -046 (J. Sheryer), recommending the approval of an Encroachment Agreement for 87 -93 Cedar Street South, which was deferred to this date from the March 4, 2013 Council meeting; listed as Item 7 a) under Unfinished Business. Moved by Councillor P. Singh Seconded by Councillor S. Davey "That provided all necessary approvals and a complete submission for a minor revision to Site Plan Application SP11 /072 /C /AP in compliance with condition #1 of minor variance A2013 -010 to the satisfaction of the Manager of Site Development and Customer Service are obtained, the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner(s) and any mortgagee(s) of the property municipally known as 87 -93 Cedar St. S. (PIN 22503 -0092 and 22503 -0091) to legalize existing steps which encroach approximately 0.39m, more or less, on the City's Cedar St. S. road allowance." Carried. Councillor J. Gazzola gave notice that he would introduce a motion at the meeting this date to amend Section 3 of Council Policy 1 -63 (Appointment to Boards and Committees), by adding a new Clause that stipulated that the prescribed limit on the number of consecutive years that someone can be appointed to the same committee shall not apply to individuals who served on Heritage Kitchener as a representative from one of the City's designated Heritage Conservation Districts; listed as Item 8 a) under New Business. Councillor Gazzola advised that he knows of a resident who wants to volunteer to be the representative from the St. Mary's Heritage Conservation District, but is prevented from doing so due to the existing Policy. He added that currently, Heritage Kitchener does not have a representative from the St. Mary's Heritage Conservation District and historically has had difficulty recruiting representatives from the various districts. He stated that this member is intended to act as a resource to Heritage Planning staff when processing Heritage Permit Applications related to their particular District. He noted that the connection of this role to this legislative process differentiates it from the "sector- specific" positions on other advisory committees. Several members expressed concern that the proposed policy change could allow someone to essentially have a lifetime appointment to Heritage Kitchener. It was suggested that the volunteer referred to by Councillor Gazzola could wait until November 2013 to be appointed as the representative from the St. Mary's Heritage Conservation District. Moved by Councillor J. Gazzola Seconded by Councillor Y. Fernandes "That Section 3 of Council Policy 1 -63 (Appointment to Boards and Committees), be amended to include the following new clause: `3.5 Notwithstanding Sections 3.1 and 3.3, the prescribed limit on the number of consecutive years that someone can be appointed to the same committee shall not apply to individuals who are or have served on Heritage Kitchener as a representative from one of the City's designated Heritage Conservation Districts. "' A recorded vote was requested. COUNCIL MINUTES MARCH 25, 2013 -63- CITY OF KITCHENER In Favour: Councillors J. Gazzola, Y. Fernandes, Z. Janecki, F. Etherington and D. Glenn- Graham. Contra: Mayor C. Zehr and Councillors B. loannidis, K. Gal loway - Sealock, S. Davey, B. Vrbanovic and P. Singh. Motion Lost. Council agreed to the request of Ms. J. Billett, Deputy City Clerk, to add one additional by -law for three readings this date related to the zone change application listed under Clause 1 of the Planning and Strategic initiatives Committee report. Moved by Councillor B. Vrbanovic Seconded by Councillor K. Galloway - Sealock "That leave be given the Mover and Seconder to introduce the following by -laws, namely: (a) To further amend By -law No. 88 -171, being a by -law to designate private roadways as fire routes and to prohibit parking thereon. (b) To further amend By -law No. 2008 -117, being a by -law to authorize certain on- street and off - street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (c) To further amend By -law No. 2010 -190, being a by -law to prohibit unauthorized parking of motor vehicles on private property. (d) Being a by -law to change the name of part of Zeller Drive to Old Zeller Drive in the City of Kitchener. (e) Being a by -law to change the name of part of Zeller Drive to Woolner Trail in the City of Kitchener. (f) Being a by -law to provide for the widening of part of Sereda Road as a public highway in the City of Kitchener. (g) To confirm all actions and proceedings of the Council. (h) Being a by -law to amend By -law 85 -1, as amended, known as the Zoning By -law for the City of Kitchener — 5 Rittenhouse Inc. — 5 Rittenhouse Road. and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor C. Zehr appointed Councillor J. Gazzola as Chair. On motion, the Council rose from the Committee of the Whole and Mayor C. Zehr occupied the Chair. Moved by Councillor J. Gazzola Seconded by Councillor S. Davey "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." Carried. Moved by Councillor B. Vrbanovic Seconded by Councillor K. Galloway - Sealock COUNCIL MINUTES MARCH 25, 2013 -64- CITY OF KITCHENER "That the by -laws listed on the agenda for third reading, namely: (a) To further amend By -law No. 88 -171, being a by -law to designate private roadways as fire routes and to prohibit parking thereon. (By -law No. 2013 -033) (b) To further amend By -law No. 2008 -117, being a by -law to authorize certain on- street and off - street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By -law No. 2013 -034) (c) To further amend By -law No. 2010 -190, being a by -law to prohibit unauthorized parking of motor vehicles on private property. (By -law 2013 -035) (d) Being a by -law to change the name of part of Zeller Drive to Old Zeller Drive in the City of Kitchener. (By -law No. 2013 -036) (e) Being a by -law to change the name of part of Zeller Drive to Woolner Trail in the City of Kitchener. (By -law No. 2013 -037) (f) Being a by -law to provide for the widening of part of Sereda Road as a public highway in the City of Kitchener. (By -law No. 2013 -038) (g) To confirm all actions and proceedings of the Council. (By -law No. 2013 -039) (h) Being a by -law to amend By -law 85 -1, as amended, known as the Zoning By -law for the City of Kitchener — 5 Rittenhouse Inc. — 5 Rittenhouse Road. (By -law No. 2013 -040) be taken as read a third time, be finally passed and numbered serially by the Clerk." Carried. On motion, the meeting adjourned at 12:25 p.m. MAYOR CLERK COUNCIL MINUTES MARCH 25, 2013 -65- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — 1. That the Mayor and Clerk be authorized to execute a limiting distance agreement with the registered owner(s) of Lot 49, Registered Plan 58M -422, known as 244 River Birch Street, pursuant to Section 9.10.15.2.(4) of the Building Code; said agreement to permit a single family home with the limiting distance for the exposing building face being measured to a point beyond the property line on the adjacent property, Block 56 Registered Plan 58M -422, known as 900 River Birch Court (City of Kitchener pumping station), to the satisfaction of the City Solicitor. 2. That Section 2 of Council Policy 1 -445 (Hot Air Balloons - On City Property) be amended to indicate that the required letter of permission be provided by the Director of Operations or designate, rather than the General Manager of Community Services or designate, as outlined in Community Services Department report CSD -13 -020. 3. That the 2012 City of Waterloo Drinking Water Summary Report be received for information as required by O.Reg170 /03 Schedule 22 of the Safe Drinking Water Act; and further, That the six 2012 Region of Waterloo Annual Water Quality Reports (Strange St. Well Supply System, Well K34, Mannheim Water Treatment Plant and Pumping Station, Greenbrook Well Supply System, Woolners Well Supply and the Parkway Well Supply System) be received for information as required by O.Reg170 /03 Schedule 22 of the Safe Drinking Water Act. 4. That the commissioning and installation of art work by the City's 2012 Artist in Residence, Jefferson Campbell- Cooper be approved; and further, That the Mayor and Clerk be authorized to execute the 2012 Artist in Residence Commission Agreement with Jefferson Campbell- Cooper, in a form satisfactory to the City Solicitor, such agreement encompassing the terms set out in Chief Administrator's Office report CAO -13 -005. 5. That a travel assistance grant in the amount of $1,000., be approved to the Heritage Green Blind Lawn Bowlers to attend the International Blind Bowls Association World Championship in Worthing, England, in July 2013. 6. That the 2013 Community Grants Tier 2, be approved as outlined in Appendix `B' of Community Services Department report CSD -13 -021, save and except the following: a) That the 2013 Community Grant Tier 2 to Neruda Productions for Arts, Culture and Community be increased from $7,000. ($4,000. cash; $3,000. in -kind) to $15,000. ($11,000. cash; $4,000. in- kind); and, That staff be directed to investigate whether a portion of the 2013 Community Grant being awarded to Neruda Productions for Arts, Culture and Community could be funded through the Special Events budget. b) That the 2013 Community Grant Tier 2 to the Cherry Park Neighbourhood Association (Cherry Festival) be increased from $7,000. ($6,000. cash; $1,000. in -kind - printing services / permit and rental fees) to $10,382. ($8,000. cash; $1,936. in -kind for printing / Park Permit and rental fees; and, the Temporary Retail Market Licence fee be reduced from $496. to $49.60). c) That consideration of the 2013 Community Grants Tier 2 in the amount of $10,500 (in- kind) to the LINK Picnic Festival be referred to the April 8, 2013 Community and Infrastructure Services Committee meeting to allow time for additional information on the Festival's increased expenses. (Dealt with under Delegations and Carried, as Amended, on recorded votes) COUNCIL MINUTES MARCH 25, 2013 -66- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE — That each Department Head be directed to identify any chronic negative variances within their respective Departmental budgets and provide suggestions and /or options as to how they may be dealt with; and that this information be included as part of the next quarterly Variance Report to come forward for consideration of the Finance and Corporate Services Committee in mid -June 2013. , Ae1 ki lki llki [evil ki U1 X39:7evd 9xr] Los Iki 1111/eVA I1U *K9191k I kh 111 a 1 :11:11112 That Zone Change Application ZC13 /03 /R /ATP (5 Rittenhouse Road, 5 Rittenhouse Inc.) for the purpose of changing the zoning from Residential Nine Zone (R -9) with Special Regulation Provision 505R and Holding Provision 59H to Residential Nine Zone (R -9) with Special Regulation 505R, in the form shown in the "Proposed By -law" dated February 14, 2013, attached to the Community Services Department report CSD -13 -019 as Appendix A, be approved. That the Protocol for Involving City of Kitchener Council in Class Environmental Assessments be approved, as outlined in Infrastructure Services Department report INS -13 -016. (Carried on a recorded vote) COUNCIL MINUTES MARCH 25, 2013 -67- CITY OF KITCHENER COMMITTEE OF THE WHOLE A. BY -LAWS LISTED ON THE AGENDA — 2ND READING — It was resolved: "That the by -laws considered by this Committee be taken as read a second time and be recommended for enactment." B. ADMINISTRATIVE REPORTS — 1. Various Tenders Dealt with under Delegations. 2. CSD -13 -028 — Fire Response Recovery Agreement Dealt with under Delegations. 3. FCS -13 -034 — Closure and Sale of Redundant Portion of Zeller Drive Council considered Finance and Corporate Services Department report FCS -13 -034 (S. Ross), dated March 11, 2013. It was resolved: "That part of the non - travelled portion of Zeller Drive road allowance, being Part 1 of RP17711 in Kitchener (the "Subject Land ") be declared surplus to the City's needs; and, That the City accept an offer from Genstar Titleco Limited to purchase, the Subject Land, for the sum of $21,666.45 on terms and conditions satisfactory to the City Solicitor; and, That the closure of the Subject Land be approved in principle, and that Legal Services be instructed to proceed with the preparation of the by -law, the necessary advertising in the newspaper, documentation and conveyance of all required easements, if any; and, That all costs associated with the closing of the Subject Land are to be borne by Genstar Titleco Limited; and further, That the Mayor and Clerk be authorized to execute any documentation in this regard required by and to the satisfaction of the City Solicitor." 4. FCS -13 -035 — Surplus Lands and Transfer to Region — Portion of Free Church Cemetery and Bridgeport Cemetery — Widening of Bloomingdale Road Council considered Finance and Corporate Services Department report FCS -13 -035 (S. Ross), dated March 11, 2013. It was resolved: "That part of the Free Church Cemetery and Bridgeport Cemetery lands along the frontage of Bloomingdale Road, to a depth of 1.2 metres more or less, being Part 9 on Reference Plan 58R -17403 (the "Subject Lands ") be declared surplus to the City's needs-land, That the Subject Lands be transferred to the Region of Waterloo for nominal consideration on terms and conditions satisfactory to the City Solicitor, including conditional upon: • completion of an Archaeological Assessment by a professional archaeologist and submitted on behalf of the Region of Waterloo to the City and the Ministry of Consumer Services; COUNCIL MINUTES MARCH 25, 2013 -68- CITY OF KITCHENER COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS — (CONT'D) 4. FCS -13 -035 — Surplus Lands and Transfer to Region — Portion of Free Church Cemetery and Bridgeport Cemetery — Widening of Bloomingdale Road - (Cont'd) • acceptance and approval by the Ministry of Consumer Services of an application to remove the Subject Lands from the Free Church Cemetery and Bridgeport Cemetery Lands; and, That Legal Services be instructed to proceed with the preparation of all documentation required to remove the Subject Lands from the cemeteries and the transfer of the Subject lands to the Region of Waterloo; and, That all costs associated with the closing and sale of the Subject Lands are to be borne by the Region of Waterloo; and, That the Mayor and Clerk be authorized to execute any further documentation required by the Region or Ministry of Consumer Services in this regard required by and to the satisfaction of the City Solicitor; and further, That the Manager of Cemeteries be authorized and directed to execute the application to the Ministry of Consumer Services and related documents." 5. FCS -13 -044 — Transfer of Land from Region and Laneway Assumption by Region — Weber Street Grade Separation Protect Council considered Finance and Corporate Services Department report FCS -13 -044 (S Ross), dated March 19, 2013. It was resolved: "That subject to receipt of appropriate Reference Plans, the City of Kitchener purchase lands from the Region of Waterloo that form part of a laneway road allowance for nominal consideration, subject to any easements or encroachments required by the Region of Waterloo or others (Parcels "A" and "B" on attached Appendix "A "); and, That the Mayor and Clerk be authorized to execute any documentation in this regard required by and to the satisfaction of the City Solicitor; and further, That the City of Kitchener support in principle the assumption by the Region of Waterloo of a portion of an opened lane that lies west of Weber street, between Breithaupt and Wellington, required for the widening of Weber Street (Parcel "C" on attached Appendix „A»)» 6. FCS -13 -037 — 2012 Statement of Remuneration and Expenses Council considered Finance and Corporate Services Department report FCS -13 -037 (B. Johnson / C. Roberts), dated March 19, 2013. Councillor S. Davey expressed concerns with respect to the 2012 Statement of Remuneration and Expenses with regard to the accumulated funds that are utilized by members of Council and suggested that it would be preferable to have individual allotments to each member of Council as opposed to everyone drawing from the same funding pool. He proposed that a report could be provided at a future Standing Committee meeting with respect to this matter. He added that this report could also examine the possibility of these funds being applied toward other learning opportunities aside from conferences. At the suggestion of Mayor C. Zehr, it was agreed that staff would re- circulate the various existing policies governing Council remuneration.