HomeMy WebLinkAboutFCS-13-049 - T13-031 - Utiilty TractorStaff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -04 -15
SUBMITTED BY: Larry Gordon, Director of Supply Services, 7214
PREPARED BY: Ryan Scott, Buyer, 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013 -03 -27
REPORT NO.: FCS -13 -049
SUBJECT: T13 -031 — Three (3) Rubber Tire Four Wheel Drive Diesel
Powered Articulated Utility Tractors
RECOMMENDATION:
That Tender T13 -031 - Three (3) Rubber Tire Four Wheel Drive Diesel Powered Articulated
Utility Tractors, be awarded to Work Equipment Ltd., Courtland, Ontario, at their tendered
price of $306,000., plus H.S.T. of $39,780., for a total of $345,780.
BACKGROUND:
These units will replace 986264, 986265 and 986266 at CSD- Operations, as approved for
replacement in the 2013 Annual Fleet Equipment Review.
REPORT:
The tender was advertised publicly on the City of Kitchener website and on the Ontario Public
Buyers Electronic Tendering Information System website. Documents were downloaded by four-
teen (14) interested parties and by the closing date of Thursday March 21St, 2013, two (2)
tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Work Equipment Ltd. Courtland ON $345,780.00
Cubex Ltd. Brantford ON $399,215.82
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (D) will remain within the
Equipment Reserve Fund to fund future equipment purchases.
Tender T13 -031
Supply three (3) Rubber Tired Diesel Powered Articulated Utility Tractors
Estimated Cost for this Tender
Tender T13 -031 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender
Budget for this Tender
Replacement of units 986264, 986265 and 986266 Operations
Estimated Surplus /(Deficit) for this Tender (B - C)
COMMUNITY ENGAGEMENT:
Not applicable
$ 345,780
(34,394)
311,386 A
6,000
$ 317,386 C
$ 450,000 B
$ 132,614 D
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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