HomeMy WebLinkAboutFCS-13-051 - T13-027 EAB Chemical InjectionREPORT TO:
Staff Report
Finance and Corporate Services Department
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2012 -04 -15
Larry Gordon, Director of Supply Services, 2214
Ryan Scott, Buyer, 7216
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2012 -03 -28
FCS -13 -051
T13 -027 — EAB Chemical Injection
wvmkitrhener ra
That Tender T13 -027 — EAB Chemical Injection, be awarded to Davey Tree Expert Co. of
Canada, Limited, Ancaster, Ontario, at their tendered price of $135,494.65, plus H.S.T. of
$17,614.30, for a total of $153,108.95.
BACKGROUND:
In 2010, emerald ash borer (eab) an introduced tree pest was found in south Kitchener. Today,
eab can be found across the city, and in five years it is projected that 80% of the city's ash tree
population will be dead. As part of the city's eab strategy, and approved capital funding, the City
will chemically inject about 750 healthy ash trees (greater than 30 cm in diameter) along city
streets and active parkland this year. Injected trees are protected for two years, and will need to
be re- injected every two years.
The use of chemical injections to protect large healthy ash trees from eab is recognized as a
cost effective tool that allows municipalities to better manage their removal costs, while at the
same time preserving a part of the ash tree canopy which is currently providing important social,
environmental and economic benefits to the community.
REPORT:
The tender was advertised publicly on the City of Kitchener website and on the Ontario Public
Buyers Electronic Tendering Information System website. Documents were downloaded by
sixteen (16) interested parties and by the closing date of Thursday March 21, 2013, three (3)
tenders had been received.
The following tenders were received:
Davey Tree Expert Co. of Canada, Limited Ancaster ON
Greenlawn Ltd. o/a Trugreen Mississauga ON
Bid Price
$153,108.95
$158,047.90
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Pinnacle Tree & Shrub
Waterloo ON $189,964.87
The tender was reviewed by D. Schmitt, Environmental and Urban Forestry Project Manager,
who concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this project is
included within the approved capital budget. The estimated surplus (D) will remain within the
account to fund future phases of the project.
Financial Summary for Tender T13 -027
Total EAB budget in 10 year forecast
2013 Approved Budget
Estimated Cost
Tender T13 -027 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs
Estimated Cost
4,620,000.00
670,000.00
153,108.95
(15,229.60)
137, 879.35 A
137, 879.35 C
Budget for this Phase of Work 184,608.00 B
Estimated Surplus /(Deficit) (B - C) 46,728.65 D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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