HomeMy WebLinkAboutLibrary - 2013-03-20
MINUTES OF BOARD OF TRUSTEES
MEETING FOR
KITCHENER PUBLIC LIBRARY BOARD
1.CALL TO ORDER
The Regular Board Meeting of the Kitchener Public Library Board was called to
order at 7:00 p.m. on Wednesday, March 20, 2013, by the Chair, Mr. Dan Carli, in
the Caucus Room at City Hall.
TRUSTEES PRESENT
Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Mr. Mike Farwell, Ms.
Lynn Gazzola, Mr. Bruce MacNeil, Councillor Berry Vrbanovic.
Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer.
STAFF PRESENT
Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Gloria Grigas, Ms. Ann Wood.
REGRETS
Councillor Kelly Galloway-Sealock, Ms. Jacqueline McLaren, Mr. David Sterritt.
2.AGENDA REVIEW
13-18 On motion by Mr. Bruce MacNeil and seconded by Mr. Wayne Buchholtz, it was
RESOLVED that the Agenda be approved.
CARRIED
There were no pecuniary / conflict of interest declarations.
Kitchener Public Library Board 2 March 20, 2013
3. MINUTES of the Board Meeting of February 20, 2013
13-19 On motion by Mr. Mike Farwell and seconded by Mr. Wayne Buchholtz, it was
RESOLVED that the Minutes of the Board Meeting of February 20, 2013, be
approved.
CARRIED
4.BUSINESS ARISING
None.
5.1. BUSINESS
REPORT OF OFFICERS
(a) Report of the Chair
Updates
Board Vacancy
City Council will finalize its appointment of a new Library Board Trustee at its
meeting on Monday, April 8 or 15, 2013.
Committee Membership
Mr. Dan Carli confirmed the members of the 2013 Library Board Committees as
noted below. The Chair is an ex offico member of all committees
1)Facilities Planning and Building Committee
Mr. Mike Farwell, Chair
2)Finance Committee
Ms. Lynn Gazzola, Chair
3)Public Service and Policy Committee
Mr. Wayne Buchholtz, Chair
Mr. Bruce MacNeil
Ms. Jacqueline McLaren
Mr. David Sterritt
4)ad hoc Fundraising Committee
Mr. Tim Blundon, Chair
Mr. Mike Farwell,
Mr. Wayne Buchholtz
Kitchener Public Library Board 3 March 20, 2013
Board Self-Evaluation Tabulated Results
The Chair -evaluation
questionnaire. The Board was in agreement that question #10 in Part C be
removed.
[Councillor Berry Vrbanovic joined the meeting.]
Mr. Dan Carli thanked the Board for completing the questionnaire and for their
efforts throughout the year.
The Board will continue with its advocacy efforts throughout the
also include a succession plan for the recruitment of
new Board members for the new term 2014, along with the completion of the
new strategic plan and fundraising capital campaign.
The Board will continue to oversee the construction project and provide
additional professional development opportunities to the Library Board
members.
Training opportunities for the Library Board include the Ontario
Conference (OLA) in January/February 2014, as well as webinars available from
OLA and other organizations throughout the year.
The Please
Why KPL Matters
provide topics of interest to Ms. Sonia Lewis or Mr. Dan Carli.
In-Camera HR Matter
13- On motion by Mr. Tim Blundon and seconded by Ms. Lynn Gazzola, it was
RESOLVED to move the meeting in camera to discuss a confidential
resources matter, without staff present.
CARRIED
13- On motion by Mr. Wayne Buchholtz and seconded by Ms. Lynn Gazzola , it was
RESOLVED to conclude the in-camera session.
CARRIED
Kitchener Public Library Board 4 March 20, 2013
CEO Performance Review
13-motion by Mr. Bruce MacNeil and seconded by Mr. Mike Farwell, it was
CARRIED
(b) Facilities Planning & Building Committee
Central Library Project Update
Mr. Mike Farwell updated the Board with details of the central library pr
The Main Library closed to the public on Wednesday, February 20, in order to
facilitate the move of the library collections, services and staff into the new
library addition.
The library servers were successfully moved on Sunday, February 24.
The library move was completed within a 3-week time period. The reopening
planned for March 13 was delayed due to issues identified during the building
inspection conducted March 12.
Another building inspection is expected Thursday, March 21, with an anticipated
opening date of Friday, March 22.
(c) Finance Committee
February 2013 Financial Statement
13-23motion by Ms. Lynn Gazzola and seconded by Councillor Berry Vrbanovic
it was RESOLVED to accept the February 2013 Financial Statement, as printed.
CARRIED
(d) Public Service & Policy Committee
Strategic Plan Update
Mr. Wayne Buchholtz thanked everyone for their participation at the strategic
planning sessions held on March 1 and March 2.
The Public Service and Policy Committee will meet on Wednesday, March 27, to
work on the draft plan from the planning session. A draft copy of the plan will
be presented to the Library Board at the April or May Board meet
Stakeholder consultations are planned in mid-May and June. The final copy of
the strategic plan will be presented to the Board this Fall.
Kitchener Public Library Board 5 March 20, 2013
Core Values Identification & Values Checklist Handouts
Mr. Wayne Buchholtz referred to the and
Core Values IdentificationValues Checklist
handouts that were distributed at the meeting. The Board was as
and email the exercise on page 2 of the handout to the strategic
Core Values
plan consultant by Monday, April 8, 2013.
An electronic copy of both documents will be emailed to the Library Board for
completion of this exercise.
Mr. Dan Carli thanked the Library Board and KPL staff for their efforts at the
strategic planning sessions and the arrangements made to accommodate
everyone during the 2-day session.
(e) Fundraising ad hoc Committee
Updates
Mr. Tim Blundon provided a progress update of the Fundraising campaign to
date.
The 2012 Donor Report will be distributed in late April. A Spring community
mailing is also in the works.
The annual Donor and Volunteer recognition event is scheduled fo
of Wednesday, May 1, at the Victoria Park Pavilion.
(f) Report of the Secretary-Treasurer and CEO
Updates
The CEO thanked the Senior Managers for their efforts throughout
all staff who met the challenge.
The presentation made by Ms. Lesa Balch at the February Board meeting has
A newspaper article covering Mr. Paul Dickson
circulated at the meeting.
Emails distributed in Past Month
No questions were noted.
6. II. NEW BUSINESS
None.
Kitchener Public Library Board 6 March 20, 2013
7. III. PRESENTATIONS
(a) Report of Councillors
Councillor Berry Vrbanovic noted that a public consultation meeting is planned
for May regarding the Strasburg Road environmental assessment.
upcoming Council meeting, Councillors will determine if a public
discussion will be pursued regarding the local casino debate.
The Federal budget will be announced tomorrow. The City anticip
news in terms of infrastructure dollars.
8. ADJOURNMENT
13-24 There being no further business, on motion by Mr. Tim Blundon, it was
RESOLVED to adjourn the meeting at 8:05 p.m.
CARRIED
_______________________________ _________________________________
Chair Secretary-Treasurer
Kitchener Public Library Board 7 March 20, 2013
[Attachments Accompanying March 20, 2013 Board Meeting]
(a) February 2013 Library Board Minutes
(b) April 2013 Calendar of Events
(c) February 2013 Financial Statement
(d) Email Messages Sent from CEO to KPL Board Feb 13 March 7, 2013
(e) Self-Evaluation Summary
(f) KPL: Exercise
Core Values Identification
(g) Handout
Values Checklist
(h)
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