HomeMy WebLinkAboutFCS-13-068 - E13-022 Consultant Services - Stormwater Mgt Ponds & Naturalization of Concrete Channel - Filsinger Pk
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-04-29
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED: 8
DATE OF REPORT: 2013-04-19
REPORT NO.: FCS-13-068
SUBJECT:
E13-022 – Consultant Services - Two (2) Stormwater
Management Ponds and Naturalization of the Concrete
Channel within Filsinger Park
RECOMMENDATION:
That Expression of Interest E13-022 – Two (2) Stormwater Management Ponds and
Stantec
Naturalization of the Concrete Channel within Filsinger Park, be awarded to
Consulting Ltd., Kitchener, Ontario
at their estimated fee of $647,246.60, including
contingencies of $58,840.60 plus H.S.T. of $84,142.06, for a total of $731,388.66, based on a
satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
In December 2001, the City of Kitchener developed a Stormwater Management (SWM) Policy in
order to ensure that the most effective approach to SWM is provided throughout the City. The
Policy was approved by Council December 10, 2001 and subsequently filed as a Schedule ‘B’
Class Environmental Assessment under the Municipal Engineers Association Class EA
document. As part of the recommendations of this EA an annual SWM audit is completed.
The 2010 SWM Audit recommends implementation of two (2) stormwater management facilities
in Filsinger Park, and the rehabilitation of a concrete section of the Lower Henry Sturm
Greenway to a naturalized state. This revitalization was determined to have high priority based
on a set of criteria including relative benefits, receiving stream sensitivity, drainage areas, and
potential for water quality improvements.
Further, in July 2009, the City completed a Schedule B Class Environmental Assessment (EA)
to explore alternatives and prepare preliminary designs that address Victoria Park Lake’s
sediment accumulation, and water quality problems with the intention to improve the overall
condition and function of the lake and its upstream watershed. The solutions were separated
into two sections. The first step was to complete the lake improvements which were completed
in 2012. The second step addresses and provides a number of recommendations to address
water quality problems in the watershed upstream of the lake. Construction of the stormwater
management facilities in Filsinger Park and the rehabilitation of a concrete section of the Lower
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Henry Sturm Greenway to a naturalized state is a high priority to protect the investment made in
Victoria Park Lake.
The approximately 2.2 km stream reach in Filsinger Park is currently a trapezoidal concrete
channel and there is approximately 1.2 km of rectangular concrete channel east of Lawrence
Ave. to Victoria Park Lake. The intention of rehabilitation of the channel is to increase terrestrial
and aquatic habitat conditions in the channel to the Lake. Important aspects of this design
include modifications to the stream morphology by increasing sinuosity, complete removal of the
concrete and naturalization of the stream. The addition of riparian cover on the banks and
adding in-stream sediment removal structures is an important aspect of the design. The
completion of this design and construction will minimize downstream sediment loading in
Victoria Park Lake.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of A. White, Design/Construction Project Manager, Engineering Services, N. Gollan,
Manager, Stormwater Utility, Engineering Services, B. Robinson, Director of Engineering
Services, C. Mussleman, Senior Environmental Planner, and L. Gordon, Director of Supply
Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by fifty-eight (58) interested parties, and
th
by the closing date of Monday March 4, 2013, nine (9) responses had been received.
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The review committee met on Monday, March, 18, 2013, to review the submissions and a
shortlist of four (4) candidates was selected for further interviews. The Committee met on
th
Monday, April 15, 2013 to interview the shortlisted candidates. The Committee elected to
award the project to Stantec Consulting Ltd., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
Qualifications/Expertise
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Variety & Quality of Disciplines In House/In Consortium
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd Kitchener ON
AMEC Environment & Infrastructure Burlington ON
Aquafor Beech Limited Guelph ON
Gamsby and Mannerow Limited Kitchener ON
IBI Group Waterloo ON
McCormick Rankin Kitchener ON
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MTE Consultants Inc. Kitchener ON
Stantec Consulting Ltd. Kitchener ON
WalterFedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (D) will remain within the
project, to fund future work.
Tender E13-022
Victoria Park Lake Rehabilitation - Filsinger
The total budget for all phases of this project is $15,821,928.00
Estimated Cost for this Phase of Work
Tender E13-022 costs, including HST 731,388.66
less: HST rebate on tender (72,750.49)
Net Cost Being Awarded 658,638.17 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 180,500.00
Total Estimated Cost for this Phase of Work 839,138.17 C
Budget for this Phase of Work
Storm Water Utility 840,000.00
Total Budget for this Phase of Work 840,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 861.83 D
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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