HomeMy WebLinkAboutFCS-13-067 - E13-001 - Consultant Services - 2013 Stormwater Management Audit
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-04-29
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013-04-19
REPORT NO.: FCS-13-067
SUBJECT:
E13-001 – Consultant Services – 2013 Stormwater
Management Audit
RECOMMENDATION:
That Expression of Interest E13-001 – 2013 Stormwater Management Audit, be awarded to
Aquafor Beech Limited, Guelph, Ontario
at their estimated fee of $71,274.50, including
contingencies of $6,479.50 plus H.S.T. of $9,265.69, for a total of $80,540.19, based on a
satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
In December 2001, the City of Kitchener developed a Stormwater Management (SWM) Plan
Policy in order to ensure that the most effective approach to SWM is provided throughout the
City. The plan was approved by Council December 10, 2001 and subsequently filed as a
Schedule ‘B’ Class Environmental Assessment under the Municipal Engineers Association
Class EA. As part of the overall plan, an annual audit report is to be completed each year to
summarize the work that has been carried out as related to the Citywide Plan and to summarize
the status of in-stream water quality conditions from the monitoring program.
The purpose of the annual audit report is to indicate whether or not the SWM measures provide
for the necessary water quantity control and water quality treatment of stormwater resulting from
infill/redevelopment sites.
A monitoring network has been established, data collected and analyses carried out to review
current conditions and compare these to past evaluations and use this to evaluate any potential
changes to either the City-wide strategy or to the monitoring program. This audit report is also
intended to review the implementation strategy (priority plan) for SWM facilities and stream
rehabilitation and recommend any changes/additions to the priority lists. Both the audit and
monitoring program have been conducted annually since 2001.
The policy review is being undertaken by staff in 2013.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of A. White, Design/Construction Project Manager, Engineering Services, N. Gollan,
Manager, Stormwater Utility, Engineering Services and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-eight (28) interested parties,
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and by the closing date of Wednesday March 27, 2013, six (6) responses had been received.
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The review committee met on Wednesday, April, 10, 2013, to review the submissions. The
Committee elected to award the project to Aquafor Beech Limited, Guelph, Ontario.
The Committee rated consultants on the following criteria:
Qualifications/Expertise
Proposed Project Team
Completeness of the Proposal
Effectiveness of Work Plan
Cost of Consultants Fees
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
A listing of the responding parties follows for your reference:
AECOM Canada Ltd Kitchener ON
AMEC Environment & Infrastructure Burlington ON
Aquafor Beech Limited Guelph ON
Gamsby and Mannerow Limited Kitchener ON
McCormick Rankin Kitchener ON
WalterFedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within
the budget allowance (B) provided within the budget. Funding for this purchase is included within the
approved capital budget. The estimated surplus (E) will remain within the project, to fund future work.
Additional costs are to be incurred in 2013 due to the Stormwater Management Policy update, as directed by
Council. SWM Audit costs are expected to return to historical levels in 2014.
Tender E13-001
SWM Audit
The total budget for all phases of this project is $ 79,000.00
Estimated Cost for this Phase of Work
Tender E13-001 costs, including HST 80,540.19
less: HST rebate on tender (8,011.25)
Net Cost Being Awarded 72,528.94 A
Costs Incurred to Date -
Equipment Purchase 20,000.00
Projected Costs: Staff Time/Permitting/Material Testing 49,500.00
Total Estimated Cost for this Phase of Work 142,028.94 C
Budget for this Phase of Work
Storm Water Utility 79,000.00
Total Budget for this Phase of Work 79,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (63,028.94)D
Balance in account, net of encumbrances 84,146.59
Total Estimated Surplus/(Deficit) 21,117.65 E
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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